The Pre-Approval Report should be completed and approved prior to travel, regardless of the cost to the university.
Pre-approvals reports must be completed and approved before travel for overnight in-state, out-of-state, and foreign travel for SHSU employees and student travelers. An approved Pre-Approval Report encumbers the funds if budget is available in the 710 (Travel) Budget Pool in Banner.
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Who approves your travel?
Due to COVID19, additional approval is needed prior to creating a Pre-Approval Report for travel via common carrier.
via Common Carrier
Attach approval documentation from your Vice President to Pre-Approval Report.
Approvals vary by funding source and organizational structure. Approvers will receive an email from Chrome River when approval is needed.
Approved by Chair & Dean or Director
Out of State Travel
Additional approval by Vice President
Additional approval by International Programs & Risk Management
Grant Funded Travel
Additional approval by Principal Investigator (PI) and Office of Research Administration
FGIENCD Banner Report. The last 7-digits of the Pre-Approval Report ID are prefixed with “C” to encumber funds on FGIENCD in Banner. The encumbrance description will show the last name of Chrome River Profile and the Pre-Approval full 12 digit number.
Banner Account Code. All travel encumbrances are applied to one Banner account code 710000 – Chrome River Travel Office Use Only.
Manual Close. A balance may still be holding funds in Banner and require a manual close. The SHSU travel card alleviates the need to request a manual close of the encumbrance.
Always Check Banner. Pre-Approvals status indicator may not reflect the same information as Banner. It’s important to always review Banner to obtain accurate encumbrance data.