Pre-Approval Travel Report
The Pre-Approval Report should be completed and approved prior to travel, regardless of the cost to the university.
Pre-approvals reports must be completed and approved before travel for overnight in-state, out-of-state, and foreign travel for SHSU employees and student travelers. An approved Pre-Approval Report encumbers the funds if budget is available in the 710 (Travel) Budget Pool in Banner.
On this page
Who approves your travel?
Due to COVID19, additional approval is needed prior to creating a Pre-Approval Report for travel via common carrier.
via Common Carrier
Attach approval documentation from your Vice President to Pre-Approval Report.
Approvals vary by funding source and organizational structure. Approvers will receive an email from Chrome River when approval is needed.
All Travel
Approved by Chair & Dean or Director
Out of State Travel
Additional approval by Vice President
Foreign Travel
Additional approval by International Programs & Risk Management
Grant Funded Travel
Additional approval by Principal Investigator (PI) and Office of Research Administration
Encumbrances
FGIENCD Banner Report. The last 7-digits of the Pre-Approval Report ID are prefixed with “C” to encumber funds on FGIENCD in Banner. The encumbrance description will show the last name of Chrome River Profile and the Pre-Approval full 12 digit number.
Banner Account Code. All travel encumbrances are applied to one Banner account code 710000 – Chrome River Travel Office Use Only.
Manual Close. A balance may still be holding funds in Banner and require a manual close. The SHSU travel card alleviates the need to request a manual close of the encumbrance.
Always Check Banner. Pre-Approvals status indicator may not reflect the same information as Banner. It’s important to always review Banner to obtain accurate encumbrance data.