Payroll Office

New Fiscal Year Deadline:

The deadline for all documents including ePAFs for payment on September 15, 2020, is Wednesday, August 26, 2020.  Keep in mind that the approximate processing time for an ePAF, from department origination to entry into the payroll system is 10 days. Please contact the Payroll Office at or 936-294-1273 with any questions.

Campus Closure due to Hurricane Laura:

SHSU campuses will close at 12:00 noon on August 26 through August 27. Normal campus operations will resume on August 28.

Please use Administrative Leave type Emergency (EMR) to record the hours to complete your shift after 12:00 noon on August 26th and for your scheduled hours on August 27th for non-exempt employees.

Non-exempt salaried employees working as essential personnel (required by your supervisor) during this time should indicate compensatory hours earned/paid for the hours worked during the university closure (please consult with your supervisor regarding which is to be used) on their online timesheet.  If an employee has physically worked 40 hours in the given week, they will need to indicate overtime hours earned/paid for the hours worked over 40 on their timesheet.

Exempt employees are not required to report emergency time for this period. 

Employees with unique situations or questions regarding the above information should contact the Payroll Office at 936-294-1273 for additional guidance.

2019 W-2s and 1095-Cs Are Now Available Online!

Click here for the steps to access your W-2 and 1095-C online through My Sam.

Update W-4 in Banner Self-Service:

The IRS Form W-4 is now available through Banner Self Service. Click here for instructions on how to make changes to your W-4 status online.

Student Bio/Demo Changes:

Effective immediately, all bio/demo changes for students will be processed by the Registrar's Office. Please visit the Registrar's Office website for instructions.

Direct Deposit Update:

Faculty and staff employees can update their direct deposit information online. Click here for instructions on how to update direct deposit information.

Please contact Payroll Services if you need further help or guidance.

Our Mission

Students talking

"It is the function of the Payroll Office of the University to produce, in a timely manner, an accurate payroll that complies with all state and federal regulations."

Our office is located in the John W. Thomason Building, Suite 203 and we are open 8:00 am - 5:00 pm, Monday thru Friday.

Our mailing address is:

Sam Houston State University
Payroll Services
Box 2095
Huntsville, TX 77341-2095
936.294.1273 - Phone
936.294.1099 - Fax