Purchase Requisitions are processed through BearKatBuy.
A purchase requisition is a document which transmits a request for goods or services with the authority of the requestor.
Checkout in supplier store to complete purchase order.
Non-catalog supplier orders, multiple invoice orders, memberships, direct pays, Aramark orders, and memberships are completed with forms.
P-Cards are expensed in Chrome River.
P-Card is used when vendors do not accept purchase orders and items are not available through catalog suppliers. Items available through catalog suppliers are not eligible for purchase on the P-Card.
All reporting cycles periods start on the 4th of the month and end on the 3rd of the following month. Reports are due by 5pm on the 15th of each month, unless the 15th is on a non-work day. Reports begin generating on the 6th of each month.
FY21 Due Dates
Thu. Oct 15, 2020
Mon. Nov 16, 2020
Tue. Dec 15, 2020
Fri. Jan 15, 2021
Mon. Feb 15, 2021
Mon. Mar 15, 2021
Thu. Apr 15, 2021
Mon. May 17, 2021
Tue. Jun 15, 2021
Thu. Jul 15, 2021
Mon. Aug 16, 2021
Direct Pays are processed through BearKatBuy or externally by paper form.
Direct pays do not require a purchase order. Expenditures allowed on through Direct Pay include purchases using agency funds, entertainment, on-site business meal & beverages, mortgages, leases, rent, replenishment of postal meters, utilities, and visa fees. Direct pays are created in BearKatBuy for all 7XXXX account codes. All other accounts, such as revenue or clearing accounts, must submit a paper Direct Pay Form.
Each department has a designated purchaser. Tip – Use ctrl + f or ⌘ + f in the PDF to locate your department faster.
Need an account code to finish your purchase?Controller's Office