Purchase Requisitions are processed through BearKatBuy.
A purchase requisition is a document which transmits a request for goods or services with the authority of the requestor.
Checkout in supplier store to complete purchase order.
Non-catalog supplier orders, multiple invoice orders, memberships, direct pays, Aramark orders, and memberships are completed with forms.
P-Cards are expensed in Chrome River.
P-Card is used when vendors do not accept purchase orders and items are not available through catalog suppliers. Items available through catalog suppliers are not eligible for purchase on the P-Card.
Reporting Cycles FY20
All reporting cycles periods start on the 4th of the month and end on the 3rd of the following month. Reports begin generating on the 6th of each month. Reports are due by 5pm on the 15th of each month, unless the 15th is on a non-work day.
Report Due Dates:
Tues. Oct 15, 2019
Fri. Nov 15, 2019
Mon. Dec 16, 2019
Wed. Jan 15, 2020
Mon. Feb 17, 2020
Mon. Mar 16, 2020
Wed. Apr 15, 2020
Fri. May 15, 2020
Mon. Jun 15, 2020
Wed Jul 15, 2020
Mon Aug 17, 2020
Direct Pays are processed through BearKatBuy or externally by paper form.
Direct pays do not require a purchase order. Expenditures allowed on through Direct Pay include purchases using agency funds, entertainment, on-site business meal & beverages, mortgages, leases, rent, replenishment of postal meters, utilities, and visa fees. Direct pays are created in BearKatBuy for all 7XXXX account codes. All other accounts, such as revenue or clearing accounts, must submit a paper Direct Pay Form.
Each department has a designated purchaser. Tip – Use ctrl + f or ⌘ + f in the PDF to locate your department faster.
Need an account code to finish your purchase?Controller's Office