A financial plan that sets forth the resources necessary to meet a set of goals for a certain period of time. Budget controls have been implemented in order to:
- Restrict unallowable expenditures on a fund
- Control spending to the limits approved by the administration
- Ensure that the fund and organization for each transaction are within the same department.
I want to
Most Recent Reports
Understand the Basics
|11XXXX||Educational & General (E&G)||State appropriated funds consisting of General Revenue (state taxes) and state mandated tuition.|
|120100 ‐ 120300||Special Appropriations||Appropriated funding awarded for a particular study, purpose, or activity.|
|120400||Higher Education Fund (HEF)||General Revenue provided by the Texas Legislature for capital expenditures.|
|140100||Designated Tuition||Tuition received from students.|
|15XXXX||Designated Other||Fees received from students (Technology fee, Student Service fee, etc.).|
|16XXXX||Designated Research||Funds established to encourage and provide research conducted by faculty members.|
|17XXXX||Auxiliary (Institutional) Fees||Fixed fees received from students that are designated for campus auxiliaries (Medical Service fee, Athletic fee, etc.).|
|18 ‐ 19XXXX||Auxiliary Services||Funds collected to directly support the area that collected the fee.|
|21XXXX||Current Restricted||Gifts from private donors.|
|22XXXX, 25XXXX, 26 ‐ 29XXXX||Awards||Contracts and grants from various sponsors.|
|31 ‐ 33XXXX||Scholarship||Scholarship funds from various sources.|
|34XXXX, 38 ‐ 39XXXX, 41XXXX||Financial Aid||Receipt and disbursement of funds related to student financial aid.|
|51XXXX||Quasi Endowment||Funds functioning as endowments which are used to report resources that the governing board has determined are to be maintained and managed like an endowment.|
|59XXXX||Life Income||Donated funds functioning like an annuity.|
|61XXXX||Endowment||Funds to which a donor has stipulated, as a condition of the gift, that the gift is to be maintained inviolate and in perpetuity.|
|71XXXX||Charter School||Funds received from the Texas Education Agency to be used to support the operations of an open enrollment, public charter school.|
|81XXXX||Agency Funds||Funds held on behalf of external parties.|
|95XXXX||Unexpected Plant Funds||Funds used for construction or major repairs and renovation projects.|
To find allowable expenses for each fund, see the Controller’s Office.
Used for business related travel approved by Procurement & Business Services.
|720||Operation & Maintenance (O&M)||
Used for day-to-day operating expenses approved by Procurement & Business Services, such as office supplies & equipment.
|735||Bond||Used for bond payments.|
|740||Fund Balance||Used for one‐time expenditures, if available, such as capital and faculty startup.|
|741||Initiatives||Used to fund initiatives indefinitely or until reduced.|
|742||One Time Initiatives||Used to fund an initiative for a single period.|
|744||Fixed Cost||Used to fund fixed cost, such as membership, and license.|
|750||Utilities||Used for essential services, such as phone lines, water, gas, & electricity.|
|760||Scholarship||Used for scholarships of all types.|
|770||Capital Outlay||Used to maintain, upgrade, acquire, or repair capital assets.|
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