Foreign Travel

Submit Pre-Approval at Least 45 Days Prior to Departure

Create Report

Travel must benefit the state of Texas and/or the university. Documents required to be completed for each traveler and attached to the Pre-Approval in Chrome River.

  • Affirmation, Wavier and Liability Release
  • Emergency Medical Treatment
  • Itinerary while in the foreign country
  • List of students (roster) if applicable

Currency Conversion

Attach all exchange receipts for reimbursements of cost and fees

Attach detailed personal debit/credit card statements to expense report to document exchange rate. Travel card automatically converts currency rate in Chrome River.

Obtain exchange rates

Report Changes

Changes must be reported to International Programs immediately.

Warnings & Alerts

Destinations with travel warnings or alerts is strictly prohibited for student travel. Employees may request a wavier, but are not guaranteed approval.

SHSU Travel Handbook Travel Warnings/Alerts