Foreign Travel

Foreign travel is travel sponsored by the university when students and/or employees are traveling for academic or business purposes. When traveling internationally, follow the same travel procedures with a few additional steps listed below.

Travel Procedures

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Monitor Warnings & Alerts

Destinations with travel warnings or alerts is strictly prohibited for student travel. Employees may request a wavier, but are not guaranteed approval.

SHSU Travel Handbook Travel Warnings/Alerts

Gather Documents

Foreign travel must benefit the state of Texas and/or the university. Pre-approval reports are required at least 45 days prior to departure and must include the following documents for each traveler.

  • Wavier and Liability Release, No Advisory or With Advisory
  • Emergency Medical Treatment, Adult or Minor
  • Itinerary while in the foreign country
  • List of students (roster) if applicable

Pre-Approval Report

Report Any Changes

Changes must be reported to International Programs immediately.

International Programs

Convert Currency

  • Attach all exchange receipts for reimbursements of cost and fees
  • Attach detailed personal debit/credit card statements to expense report to document exchange rate. Travel card automatically converts currency rate in Chrome River.
Obtain exchange rates

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