Foreign Travel

Foreign travel is travel sponsored by the university when students and/or employees are traveling for academic or business purposes. When traveling internationally, follow the same travel procedures with a few additional steps listed below.

Monitor Warnings & Alerts

Destinations with travel warnings or alerts is strictly prohibited for student travel. Employees may request a wavier, but are not guaranteed approval.

Gather Documents

Foreign travel must benefit the state of Texas and/or the university. Pre-approval reports are required at least 45 days prior to departure and must include the following documents for each traveler.

• Wavier and Liability Release, No Advisory or With Advisory
• Emergency Medical Treatment, Adult or Minor
• Itinerary while in the foreign country
• List of students (roster) if applicable

Pre-Approval Report

Report Any Changes

Changes must be reported to International Programs immediately.

International Programs

Convert Currency

• Attach all exchange receipts for reimbursements of cost and fees
• Attach detailed personal debit/credit card statements to expense report to document exchange rate. Travel card automatically converts currency rate in Chrome River.