Procurement & Business Services


Purchasing, Travel, & Disbursements

EFFECTIVE THROUGH DEC 31, 2020, University-Sponsored international travel is prohibited

Domestic travel to destination under a travel advisory will not be sponsored or reimbursed and will require VP approval. Domestic university-sponsored travel must conform with any CDC COVID advisory or state and local travel restrictions.

Purchasing Goods & Services

Our team aims to assist departments in procuring goods and services for the best value. We achieve this goal by providing vendor lists, invite departments to let us know about lower prices, and implement purchasing procedures.

Where to Shop

Make a Purchase

Vendors must be registered or completed the Payee form to receive payment. Payments are disbursed within contract and invoice terms. If no due date or term is specified on the invoice, then payment is paid within 30 days, per the Prompt Pay Act.

Pay Vendor

Our team is responsible for directing activities related to contracts for the purchase of goods, materials, equipment and services. A contract manager will guide Contract/Evaluation Review Team throughout the process. Reach out to us to start the process!

Email

Call 4-4670

Coordinate University-Sponsored Travel

Procedures

Travel procedures vary based on traveler classification, funding source, and destination. Employees should review procedures before coordinating travel.

General

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Expenses

Travel procedures are designed to achieve the maximum cost efficiency. Allowable travel expenses vary based on funding source. For institutional funded travel, employees can enjoy the benefit of the travel card, which eliminates the employee's upfront cost for specific expenses.

What's Allowable

Travel Card

Reports

There are two types of travel reports, pre-approval and expense. These reports are a necessity to guarantee approval, encumbrance of funds, and reimbursement for expenses. The timeliness of these reports may impact your ability to travel or be reimbursed.

Pre-Approval

Expense

Build a Business Relationship

Our staff are committed to help all vendors succeed and have a mutually beneficial business relationship with the University. Learn about our open bids, request for proposals, vendor registration, invoicing, and payments.

Do Business

To help vendors succeed, our team has implemented an advocacy plan to promote business with Historically Underutilized Businesses (HUB). Check out our strategies to help you succeed.

HUB Advocacy