Procurement, Travel, & Disbursements

Chrome River

Internet Explorer Access to Chrome River

As a reminder, due to Microsoft’s sunset of Internet Explorer last year, Chrome River will be fully sunsetting the browser on June 22, 2022 to align with Microsoft’s end-of-life schedule.  At that time, users who attempt to log in to Chrome River via Internet Explorer will see an error message. 

Add Expense Button

Chrome River has created a new ADD EXPENSE button that appears whenever the line item list or the report is empty, allowing users to communicate to approvers that there are no line items yet.

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Travel Policies

Revised travel policies coming soon for student and foreign travel.  For questions, please send an email to 

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Purchasing & P-Card

PRE-01 Alcohol Beverage Policy

Departments, individuals, or sponsoring organizations of events (where alcoholic beverages are to be served in special use buildings, or other designated facilities) are required to complete the alcohol section on the Aramark form in BearKatBuy. The request should be initiated at least forty-five (45) days in advance of the event and completed thirty (30) business days in advance of the event and must include the building location and type of alcohol restricted (beer, wine, liquor, etc.).

Please click on the link to access and review the updated Alcohol Beverage Policy

Foreign Vendor Payments (any supplier with an address outside of the US)

All purchases made to foreign vendors MUST be processed by the department on the Outgoing Wire Form in BearKatBuy to gather the necessary information needed for payment to be distributed via the bank wire process.  Departments submitting on a Direct Pay, Non-Catalog or Blanket Form will have these returned by Procurement for correct processing in the future.

Drone Equipment and Maintenance Purchases

Departments wishing to purchase drone equipment and/or drone maintenance should know that there have been some account code changes at SHSU due to State of Texas guidelines.  These codes have been added into Banner and BearKatBuy (BKB) for your use when creating a BKB Requisition.

726300 – Drone Maintenance and Repair

736401 – Drone Equipment Expensed (Total Cost less than $5000)

737000 – Drone Equipment Capitalized (Total Cost is more than $5000)


Please utilize these codes when creating a drone equipment or maintenance purchase to ensure your department is following all applicable policies and laws.  The codes have approval routing tied behind them to ensure compliance.

Food Services On Campus - Aramark

According to the Finance & Operations Policy FO-20 Aramark is the exclusive food service provider for Sam Houston State University. Arrangements for special luncheons, meetings, dinners, and catering services should be made through Aramark Food Services.  Charges are based on the menu and number of people served. A University purchase order is required to be executed when booking the university event. 

  • Effective June 1, 2022 the following facilities and areas are the only ones excluded and exempt from the use of Aramark:  Woodlands Campus, College of Medicine and other Conroe locations, Bearkat Course, Bearkat Camp and Johnson Coliseum, Walker Education Center, and The Bill Blackwood Law Enforcement Training Facility.

HUB Vendor and Small Business Show

Mark your calendars for the 25th Annual HUB Vendor and Small Business Show scheduled for May 20th from 11:30 a.m. – 3:00 p.m. at the Region 6 Education Service Center.  The event is sponsored by Sam Houston State University (SHSU), Texas Department of Criminal Justice (TDCJ), The City of Huntsville, SHSU Small Business Development Center, Walker County, Region 6 and Huntsville Independent School District (HISD).

Come learn about the Historically Underutilized Business (HUB) Program and visit with representatives from over 40 HUB vendors showcasing their  products and services.   All departments are highly encouraged to attend.

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