Newsletter

Procurement, Travel, & Disbursements

Chrome River

Chrome River SNAP App for iPhone and Android now Available!

The SNAP app enables users to quickly and easily capture and upload receipt images right when the expense occurs. Users simply snap a photo of the receipt using the app and it will be uploaded directly to their Receipt Gallery and the Offline tab of the eWallet for use the next time they access Chrome River.

Download the Chrome River Mobile App with Single Sign On!

Chrome River recently announced the newest addition to their mobile capabilities: the Chrome River mobile app for Apple and Android Devices!

Chrome River is a mobile application that offers users a simple, secure way to log in to the Chrome River Expense application.  Users can easily upload receipts; create, submit , and approve expense reports; approve transactions; and much more.  The app allows users to get the same look-and-feel and full range of functionality on every device.  The Chrome River mobile app can also be used with Chrome River SNAP.

1.  Open the Apple App store or Google Play Store on your smartphone, and use the search bar to search for "Chrome River".
2.  Tap on the Chrome River application with the blue Chrome River logo, then tap the GET button to download it.
3.  Once the app has downloaded, tap OPEN to access it and sign on with your SHSU single sign on authentication.
4.  Spend some time using the Chrome River app.

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Travel

International travel restrictions in response to COVID-19

In response to the growing number of worldwide cases of the novel coronavirus, known as COVID-19, Sam Houston State University has established the following travel restrictions and guidelines:

  • All Study Abroad programs have been suspended until August, 2020.
  • All university funded international travel for faculty, staff and students has been cancelled through May, 2020. Scheduled summer travel will be reviewed on an individual basis. 
  • Personal travel should follow all quarantine protocols as outlined by the CDC.

SHSU will continue to closely monitor developments associated with the spread of COVID-19 in an effort to ensure the health and safety of students, faculty and staff.

Up-to-date travel advisories and quarantine protocols can be found at the CDC and US State Department.

Travel Mileage Rate Changes

Beginning January 1, 2020, the new rate in the US is 57.5 cents per mile for business miles driven and 17 cents per mile for moving mileage.  Chrome River and all supporting systems have been updated to reflect this change.

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Purchasing & P-Card

Frequently Asked Questions pertaining to P-Card Policy and Procedure updates

The P-Card Policy and Procedures updated on November 22, 2019 states that all items available through a SHSU preferred contract/supplier in BearKatBuy should be utilized first , before going outside the tool and using the P-Card. To provide additional clarification on the policy/procedures updates, Procurement has compiled a list of Frequently Asked Questions (FAQ's) collected and received from campus department administrators, P-Card delegates and users.  Departments are encouraged to send any additional questions or concerns to SHSUPCARD@shsu.edu 

24th Annual HUB/Vendor Show and HUB Certified Vendor List

Mark you calendar for 24th Annual HUB/Vendor show that will be held Thursday, March 26,2020 from 11:30 am to 2:30 pm at Region 6 Education Service Center in Huntsville, Texas.  All faculty and staff are strongly encouraged to attend.  This event is an excellent opportunity to meet certified HUB vendors and see new products being showcased.  Please contact Bob Chapa at HUB@shsu.edu or at extension 44670 for more information.

CC Creation and several other vendors previously listed as HUBs are no longer HUB Certified.  Access the "Shop" button to the right of the screen to view & shop the latest list of Local and Non-Local HUB Vendors.

Vendor Warrant/Franchise Tax Status must be checked for all purchases exceeding $500.

Prior to the commitment of funds departments are mandated by the state to verify a vendors warrant/franchise tax status for purchases exceeding $500.00.  For expenditures utilizing state appropriated funds the verification page MUST be attached to the Chrome River Expense Report for audit purposes.  Verification can be made at the following Comptrollers website.

Purchase customized message and signature stamps from Office Depot/PDME through BearKatBuy.

Access BearKatBuy Marketplace and click on the Office Depot/PDME punch-out supplier to search for and order customized and/or signature stamps.  PDME provides a feature that would allow the user/customer to upload a design (pdf, jpeg, gif, bmp, png files only), enter and also format the desired text for the stamp.  Please contact your purchaser for assistance with this type of order.

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Disbursements

Receipts/Invoice Payments

To ensure timely payment is made and to avoid accruing interest, campus users are required to create the "receipt" in BearKatBuy (BKB) once the order is received.

Do not wait for an invoice to receipt the good/services.  The receipt date is based on the date the goods were actually received.

BKB has a system of checks and balances (3-way match: PO-Receipt-Invoice) required before payment will process.

Invoice Delivery Methods

Email: acctspay@shsu.edu

Campus Mail:  Box 2185, Huntsville, TX 77341

Suppliers can electronically submit invoices in BearKatBuy

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