Sam Houston State University encourages qualifying vendors to apply for HUB certification through the State of Texas Comptroller. An applicant owner must provide proof of 51 percent ownership and control of the day to day operation of the business. The owner must be an economically disadvantaged person meeting eligibility as a(n):
- Asian Pacific American,
- Black American,
- Hispanic American,
- Native American,
- American woman, and/or
- Service-Disabled Veteran with a service-related disability of 20% or greater.
Our Advocacy Plan
It is the goal of the Sam Houston State University (SHSU) HUB Program to increase the participation of Historically Underutilized Businesses (HUBs) with University procurement opportunities by providing leadership and excellence in developing and growing positive HUB vendor relationships with the University through advocacy, education, knowledge, and development.
SHSU will make a good faith effort to assist HUBs to receive opportunities for awards on purchase of construction, professional services, supplies, materials, equipment and services. SHSU will develop a written HUB Advocacy Program (HUBAP) to carry out these commitments.
The University will have a HUB Coordinator who will have the responsibility for monitoring, providing assistance to departments, and administering all HUB related activities at the University.
The HUB Coordinator will
- Keep the President and all division heads informed of the latest developments with the HUB Program.
- Update the University HUBAP as necessary.
- Develop models of education for in-reach and outreach activities for use by the University in the administration of the HUB program.
- Share successful methods of increasing the participation of HUBs with departments and other agencies.
- Serve as liaison between the University’s Information Technology Department to ensure accuracy and timely availability of data.
- Review all HUB related reports generated by the University’s financial system.
- Develop and update policy statements.
- Monitor the University's goals and objectives.
- Monitor the University's goals and objectives.
- Maintain reports on HUB activity for future reference.
- Develop new strategies to increase HUB participation.
Monitor Construction Projects
The University's HUB Coordinator will coordinate all construction related HUB activities with Facilities Management staff on construction projects.
- Monitor good faith efforts in the field of construction
- Serve as liaison between Facilities Management and The Texas State University System's HUB Coordinator.
- Administer record-keeping systems (monthly updates to the President and division heads) that will measure the effectiveness of this program and report the progress on good faith efforts.
- Keep administrators of the University informed of the latest developments in the area of construction relating to HUBs.
- Review and approve HUB subcontracting plans related to construction projects through The Texas State University System.
- Hold pre-proposal conferences in which the HUB Subcontracting Plan will be addressed for all University construction projects.
Collaborate with the Small Business Development Center
Our team collaborates the Small Business Development Center in reaching minority and women-owned businesses in the community and encouraging them to become HUB certified through the Small Business Development Center (SBDC). The SBDC has been a very effective tool in walking potential certified HUBs through the process of becoming HUB certified. The SBDC holds evening classes to discuss many of the advantages of potential HUBs becoming HUB certified.
Our team provides training bi-annually (minimum) to departments concerning the University’s HUB requirements and goals (internal workshop), as well as the purchasing policies and procedures. This training program has proven to be very successful. The training covers a checklist of topics and each trainee is required to sign a written acknowledgement upon completion that they understand their duties and responsibilities in ensuring a good faith effort is made with HUBs.
These trainings will include information about the Centralized Master Bidders List (CMBL) and accessing HUB vendors. This allows departments to identify HUB vendors who can supply needed products or services.
Host HUB Vendor Fair
Offer one HUB Vendor Fair per year. Our Annual Vendors' Fair is put on cooperatively with the Small Business Development Center, Texas Department of Criminal Justice, Walker County, the City of Huntsville, Huntsville Independent School District and Region 6 Education Service Center.
During SHSU's Annual HUB Vendor Fair, the HUB Coordinator will facilitate discussion between University departmental purchasing staff and HUB businesses to include helping businesses understand the University's procurement processes, explanation of the CMBL, and benefits of HUB certification.
Members from our team attend HUB forums within our region and provide an opportunity for spot purchases to the vendors attending the HUB forums. Several awards have been issued through Spot Bid Fairs.
Our team schedules HUB vendor forums with the procurement department and departments that may have an interest in their products or services.
The university facilitates competition between the eight executive divisions within the University on their monthly HUB percentages and good faith effort with HUBs. This is an ongoing initiative that has been very instrumental in keeping all divisions updated on their progress and where they stand with their peers.
Member of the Texas Universities HUB Coordinators Alliance
Our team maintains membership with the Texas Universities HUB Coordinators Alliance (TUHCA) and attend quarterly meetings.
Spread Awareness to Contractors
Develop a program to encourage contractors to use HUB vendors as business partners. At each pre-proposal conference where there are opportunities for subcontracting, an allotted time will be set aside to inform and encourage contractors to employ certified HUB subcontractors whenever possible.
Foster Mentor-Protégé relationships
Our team develops and fosters Mentor-Protégé relationships. The University currently sponsors the following mentor/protégé relationships:
- Grainger, Inc. and The Burgoon Company
- Office Depot BSD and PDME/Hurricane Office Supply & Printing
|Heavy Construction||FY18 - NA||FY19 - NA||FY20 Goal - NA|
|Building Construction||FY18 - 15.20%||FY19 - 15.48%||FY20 Goal - 21.10%|
|Special Trade||FY18 - 20.26%||FY19 - 16.12%||FY20 Goal - 32.90%|
|Professional||FY18 - 28.34%||FY19 - 24.11%||FY20 Goal - 23.70%|
|Other Services||FY18 - 20.47%||FY19 - 20.58%||FY20 Goal - 26.00%|
|Commodity||FY18 - 27.49%||FY19 - 26.99%||FY20 Goal - 21.10%|
Let us know how we can serve you!
For questions or information, feel free to reach out to us. We can provide market insights, departments with potential interest, and details about the program.
Assistant Director for Contract Management and Business Services / HUB Coordinator