Forms and Documents
Disclaimer: It is the student's responsibility to:
(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.
Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form.
Forms/Documents may be sent:
Electronically to:
By Fax to:
- (936) 294-1737
By Mail to:
- Office of the Registrar
Box 2029
Huntsville, TX 77341-2029
Student Forms and Faculty & Staff Forms
Request | Name of Form | Process |
---|---|---|
Address Change/Update Emergency Contacts |
Guide to change an address or update emergency contacts for current students |
Students may change addresses online through MySam. For W2 address changes, please contact the Payroll Office at 936-294-1909. |
Application for Degree | Application for Degree Form | Student submits the form online. |
Audit Process Rules | Audit Request Form |
Please review the Steps to Audit a Class. |
Disabled Texas Firefighter or Peace Officer Exemption | Disabled Texas Firefighter or Peace Officer Exemption | Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
Duplicate Diploma | Request for Duplicate Diploma | Student submits the form on the SHSU Marketplace. |
FERPA Opt-Out (Directory Information) | FERPA Opt-Out Form (for withholding or releasing directory information) | Student submits online form to request to withhold or release their directory information. |
Graduation Application Cancellation Request | Graduation Application Cancellation Request | Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
IRS 1098 | IRS 1098 Form | Students may access their IRS 1098 Form through MySam. |
Name Change and/or Social Security Number Change | SSN and Name Change Requests
|
Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
Peace Officer and Firefighters Exemption | Peace Officer and Firefighters Exemption Form- | Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
Resign from SHSU | Resignation Information
|
E-form automaticlly submits to Registrar's Office. View the Resignation Request Deadlines. |
Senior Citizen Waiver Form | Application for Senior Citizen Waiver Form | Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
Transcript by Mail | Transcript requests by mail are no longer accepted. All transcript requests must be ordered online through Parchment, Inc. | |
Transcript by Proxy | Transcript requests by proxy are no longer accepted. All transcript requests must be ordered online through Parchment, Inc. | |
TSI Exemption Form | TSI Exemption Form | Submit the form for the TSI team to process the exemption request. |
TSI Score Request Form | TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations) | Submit the form to request SHSU to download TSI Scores that were previously taken at a different location. |
Tuition Rebate Form | Tuition Rebate Form | Student submits form via email to regforms@shsu.edu. |
Faculty & Staff Forms
Request | Name of Form | Process |
---|---|---|
3+2 MSAT Course Equivalency | 3+2 MSAT Course Equivalency Form | Submit the form through the Microsoft Forms link provided. It will be routed for appropriate signatures before being sent to the Registrar's Office for processing. |
Academic Dishonesty | Academic Dishonesty Form |
Please see the form for routing instructions. |
Academic Distinction | Academic Distinction Form | Submit form to regforms@shsu.edu. |
Banner Student Access Request | Submit by using Microsoft Form within the link. Once the request is completed you will receive an email from our office. | |
Cancel Course | Request to Cancel Course Form | Department request to cancel a course. Submit form to schedule@shsu.edu. |
Class Maintenance Form |
The form is submitted to schedule@shsu.edu For electronic signatures, access the form through Adobe. When scheduling hybrid courses, you will also need to complete the second page of the form. |
|
Course Prerequisite & Description Update Request | Course Prerequisite & Description Update Request | The form is submitted to schedule@shsu.edu. |
Declare / Change of Major / Minor/ Undergraduate Certificate |
Declare/Change Major: Undergraduate Health Sciences Graduate |
Please note the signature routing as required on the forms. Change of Major/Minor forms needed for Summer 2023 registration are due by May 10, 2023. Change of Major/Minor forms needed for Fall 2023 registration are due by August 4, 2023. |
Degree Plan Exception Form |
Graduate Program Exception Form |
These forms are submitted to regforms@shsu.edu. Exceptions for students registered in Summer 2023 classes are due by May 10, 2023. Exceptions for students registered in Fall 2023 classes are due by August 4, 2023. |
Grade Change | Request for Change of Grade | Professor request to change a student’s grade.This will only be accepted if sent by faculty to regforms@shsu.edu. |
International Programs Placement Waiver | Placement Waiver Request Form | Staff request to waive student placement requirements. |
Maximum Hour Value of a Course | Maximum Hour Value of a Course Change Request Form | Submit form with required signatures to schedule@shsu.edu or in person to the Registrar's Office. |
Minimum Hour Restriction | Minimum Hour Restriction Form | Submit form with required signatures to regforms@shsu.edu or in person to the Registrar's Office. |
Move Students from one CRN to another CRN | Move Student CRN form | The form is submitted to schedule@shsu.edu. |
Section Attribute Information | Section Attribute Information Form | The form is submitted to schedule@shsu.edu. |
Section Instructor Change | Section Instructor Change | The form is submitted to schedule@shsu.edu. |
Special Titles | Special Titles Form | If a course requires a special title the department submits the form with all applicable information to schedule@shsu.edu. |