Forms and Documents

Disclaimer: It is the student's responsibility to:

(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.

Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form.

Forms/Documents may be sent:

Electronically to:

By Fax to:

  • (936) 294-1737

By Mail to:

  • Office of the Registrar
    Box 2029
    Huntsville, TX 77341-2029

Student Forms and Faculty & Staff Forms

RequestName of FormProcess
Address Change/Update Emergency Contacts

Guide to change an address or update emergency contacts for current students

Students may change addresses online through MySam. For W2 address changes, please contact the Payroll Office at 936-294-1909.

Change of address for former students

Application for Degree Application for Degree Form  Student submits the form online.
Audit Process Rules Audit Request Form
Please review the Steps to Audit a Class.
Duplicate Diploma Request for Duplicate Diploma Student submits the form on the SHSU Marketplace.
FERPA Opt-Out (Directory Information) FERPA Opt-Out Form (for withholding or releasing directory information)  Student submits online form to request to withhold or release their directory information
Graduation Application Cancellation Request Graduation Application Cancellation Request Student submits form via email to regforms@shsu.edu or in person to the Bearkat One-Stop Center.
IRS 1098 IRS 1098 Form Students may access their IRS 1098 Form through MySam.
Name Change and/or Social Security Number Change SSN and Name Change Requests


Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed.

Student submits form via email to regforms@shsu.edu or in person to the Bearkat One-Stop Center.
Peace Officer and Firefighters Exemption Peace Officer and Firefighters Exemption Form-  Student submits form via email to regforms@shsu.edu or in person to the Bearkat One-Stop Center.
Resign from SHSU Resignation Information


If you experience difficulty with submitting the online form
, please send an email to the Registrar's Office at regforms@shsu.edu to request to resign. Please email from your SHSU email account, include your SAM ID, the term you wish to resign from, and acknowledgement of the resignation policies.

E-form automaticlly submits to Registrar's Office. 
View the Resignation Request Deadlines.
Senior Citizen Waiver Form Application for Senior Citizen Waiver Form  Student submits form via email to regforms@shsu.edu or in person to the Bearkat One-Stop Center.
Transcript by Mail Transcript requests by mail are no longer accepted.  All transcript requests must be ordered online through Parchment, Inc.
Transcript by Proxy Transcript requests by proxy are no longer accepted.  All transcript requests must be ordered online through Parchment, Inc.
TSI Score Request Form TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations) Submit the form to request SHSU to download TSI Scores that were previously taken at a different location.
Tuition Rebate Form Tuition Rebate Form  Student submits form via email to regforms@shsu.edu.

 

Faculty & Staff Forms

RequestName of FormProcess
Academic Dishonesty Please contact the Dean of Students, Dean Smith, at (936) 294-1785 or cksmith@shsu.edu for Academic Dishonesty issues.
Academic Distinction Academic Distinction Form  The form is submitted to the Registrar’s Office.
Access to Banner Registrar Forms

Banner General Access Request Form

Submit form with required signatures to regforms@shsu.edu
Cancel Course Request to Cancel Course Form  Department request to cancel a course.
Class Maintenance Form

Class Schedule Maintenance Form

The form is submitted to the Registrar’s Office.

For electronic signatures, access the form through Adobe.

When scheduling hybrid courses, you will also need to complete the second page of the form.

Course Prerequisite & Description Update Request Course Prerequisite & Description Update Request The form is submitted to the Registrar’s Office.
Declare / Change of Major / Minor/ Undergraduate Certificate

Declare/Change Major: Undergraduate

Health Sciences
Business 
Criminal Justice 
Education 
Education Double Major
Arts and Media 
Humanities and Social Sciences
Science and Engineering Technology 
Integrated Studies  
Double Major

Undergraduate Minors

Graduate

Graduate Program Student Curriculum Change Form

Please note the signature routing as required on the forms.

Change of Major/Minor forms needed for Summer 2023 registration are due by May 10, 2023.

Change of Major/Minor forms needed for Fall 2023 registration are due by August 4, 2023.

Degree Plan Exception Form

Graduate Program Exception Form 
Exceptions to Major Requirements (Ugrad)
Exceptions to Minor Requirements (Ugrad)
University Core Exceptions

These forms are submitted to the Registrar’s Office.

Exceptions for students registered in Summer 2023 classes are due by May 10, 2023.

Exceptions for students registered in Fall 2023 classes are due by August 4, 2023.

Grade Change Request for Change of Grade Professor request to change a student’s grade.
International Programs Placement Waiver Placement Waiver Request Form  Staff request to waive student placement requirements.
Maximum Hour Value of a Course Maximum Hour Value of a Course Change Request Form Submit form with required signatures to regforms@shsu.edu or in person to the Bearkat One-Stop Center.
Minimum Hour Restriction Minimum Hour Restriction Form  Submit form with required signatures to regforms@shsu.edu or in person to the Bearkat One-Stop Center.
Move Students from one CRN to another CRN Move Student CRN form The form is submitted to the Registrar’s Office.
Section Attribute Information Section Attribute Information Form The form is submitted to the Registrar's Office.
Section Instructor Change Section Instructor Change The form is submitted to the Registrar's Office. 
Special Titles Special Titles Form  If a course requires a special title the department submits the form with all applicable information to the Registrar’s Office.