Forms and Documents
Disclaimer: It is the student's responsibility to:
(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.
Forms/Documents may be sent:
Electronically to:
By Fax to:
- (936) 294-4964
By Mail to:
- Office of the Registrar
Box 2029
Huntsville, TX 77341-2029
Student Forms and Faculty & Staff Forms
Request | Name of Form | Process |
---|---|---|
Address Change |
Students may change addresses online through MySam. For W2 address changes, please contact the Payroll Office at 936-294-1909. |
|
Application for Degree | Application for Degree Form | Student submits the form to the Registrar's Office |
Audit Process Rules | Audit Request Form |
Please review the Steps to Audit a Class. |
Duplicate Diploma | Request for Duplicate Diploma | Student submits the form to the Office of the Registrar. |
FERPA Opt-Out (Directory Information) | FERPA Opt-Out Form (for withholding or releasing directory information) | Student submits online form to request to withhold or release their directory information. |
Graduation Application Cancellation Request | Graduation Application Cancellation Request | Student Submits form to the Registrar's Office to cancel their Application for Degree. |
IRS 1098 | IRS 1098 Form | Students may access their IRS 1098 Form through MySam. |
Name Change and/or Social Security Number Change | SSN and Name Change Requests | Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed. |
Peace Officer and Firefighters Exemption | Peace Officer and Firefighters Exemption Form- | Student submits the form to the Office of the Registrar. |
Resign from SHSU | Resignation Information
If you experience difficulty with submitting the online form, please send an email to the Registrar's Office at registrar@shsu.edu to request to resign. Please email from your SHSU email account, include your SAM ID, the term you wish to resign from, and acknowledgement of the resignation policies. |
Student submits form to the Registrar's Office. View the Resignation Request Deadlines. |
Senior Citizen Waiver Form | Application for Senior Citizen Waiver Form | Student submits the form to the Registrar's Office. |
Transcript by Mail | Transcript requests by mail are no longer accepted. All transcript requests must be ordered online through Credentials Solutions, Inc. | |
Transcript by Proxy | Transcript requests by proxy are no longer accepted. All transcript requests must be ordered online through Credentials Solutions, Inc. | |
TSI Score Request Form | TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations) | Submit the form to request SHSU to download TSI Scores that were previously taken at a different location. |
Tuition Rebate Form | Tuition Rebate Form | Student submits the form to the Office of the Registrar |
Faculty & Staff Forms
Request | Name of Form | Process |
---|---|---|
Academic Dishonesty | Please contact the Dean of Students, Dean Yarabeck, at (936) 294-1785 or jyarabeck@shsu.edu for Academic Dishonesty issues. | |
Academic Distinction | Academic Distinction Form | The form is submitted to the Registrar’s Office. |
Access to Banner Registrar Forms |
Banner General Access Request Form Banner General Access Request Form (For Enrollment Management Staff Only) |
Submit form with required signatures to registrar@shsu.edu. |
Cancel Course | Request to Cancel Course Form | Department request to cancel a course. |
Class Maintenance Form | Class Schedule Maintenance Form |
The form is submitted to the Registrar’s Office. For blended courses you will also need to complete the second page of the form. |
Course Prerequisite & Description Update Request | Course Prerequisite & Description Update Request | The form is submitted to the Registrar’s Office. |
Declare / Change of Major / Minor |
Declare/Change Major: Undergraduate Health Sciences |
Please note the signature routing as required on the forms. Change of Major/Minor forms needed for Spring 2021 registration are due by December 4, 2020. |
Degree Plan Exception Form |
Graduate Program Exception Form |
These forms are submitted to the Registrar’s Office. Exceptions for students registered in Spring 2021 classes are due by December 4, 2020. |
Grade Change | Request for Change of Grade | Professor request to change a student’s grade. |
International Programs Placement Waiver | Placement Waiver Request Form | Staff request to waive student placement requirements. |
Maximum Hour Value of a Course | Maximum Hour Value of a Course Change Request Form | Submit completed and signed form to the Registrar's Office. |
Minimum Hour Restriction | Minimum Hour Restriction Form | Student gets signature approval from their coordinator then the form is submitted to the Registrar's Office. |
Move Students from one CRN to another CRN | Move Student CRN form | The form is submitted to the Registrar’s Office. |
Section Attribute Information | Section Attribute Information Form | The form is submitted to the Registrar's Office. |
Special Titles | Special Titles Form | If a course requires a special title the department submits the form with all applicable information to the Registrar’s Office. |