Forms and Documents

Disclaimer: It is the student's responsibility to:

(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.

Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form to the Registrar’s Office.

Forms/Documents may be sent:

Electronically to:

registrar@shsu.edu

By Fax to:

(936) 294-4964

By Mail to:

Office of the Registrar
Box 2029
Huntsville, TX 77341-2029

Student Forms and Faculty & Staff Forms

Request	Name of Form	Process
Address Change/Update Emergency Contacts	Guide to change an address or update emergency contacts for current students	Students may change addresses online through MySam. For W2 address changes, please contact the Payroll Office at 936-294-1909. Change of address for former students
Application for Degree	Application for Degree Form	Student submits the form to the Registrar's Office
Audit Process Rules	Audit Request Form	Please review the Steps to Audit a Class.
Duplicate Diploma	Request for Duplicate Diploma	Student submits the form on the SHSU Marketplace.
FERPA Opt-Out (Directory Information)	FERPA Opt-Out Form (for withholding or releasing directory information)	Student submits online form to request to withhold or release their directory information.
Graduation Application Cancellation Request	Graduation Application Cancellation Request	Student Submits form to the Registrar's Office to cancel their Application for Degree.
IRS 1098	IRS 1098 Form	Students may access their IRS 1098 Form through MySam.
Name Change and/or Social Security Number Change	SSN and Name Change Requests	Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed.
Peace Officer and Firefighters Exemption	Peace Officer and Firefighters Exemption Form-	Student submits the form to the Office of the Registrar.
Resign from SHSU	Resignation Information If you experience difficulty with submitting the online form, please send an email to the Registrar's Office at registrar@shsu.edu to request to resign. Please email from your SHSU email account, include your SAM ID, the term you wish to resign from, and acknowledgement of the resignation policies.	Student submits form to the Registrar's Office. View the Resignation Request Deadlines.
Senior Citizen Waiver Form	Application for Senior Citizen Waiver Form	Student submits the form to the Registrar's Office.
Transcript by Mail		Transcript requests by mail are no longer accepted. All transcript requests must be ordered online through Credentials Solutions, Inc.
Transcript by Proxy		Transcript requests by proxy are no longer accepted. All transcript requests must be ordered online through Credentials Solutions, Inc.
TSI Score Request Form	TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations)	Submit the form to request SHSU to download TSI Scores that were previously taken at a different location.
Tuition Rebate Form	Tuition Rebate Form	Student submits the form to the Office of the Registrar

Faculty & Staff Forms

Request	Name of Form	Process
Academic Dishonesty		Please contact the Dean of Students, Dean Smith, at (936) 294-1785 or cksmith@shsu.edu for Academic Dishonesty issues.
Academic Distinction	Academic Distinction Form	The form is submitted to the Registrar’s Office.
Access to Banner Registrar Forms	Banner General Access Request Form	Submit form with required signatures to registrar@shsu.edu.
Cancel Course	Request to Cancel Course Form	Department request to cancel a course.
Class Maintenance Form	Class Schedule Maintenance Form	The form is submitted to the Registrar’s Office. For electronic signatures, access the form through Adobe. When scheduling hybrid courses, you will also need to complete the second page of the form.
Course Prerequisite & Description Update Request	Course Prerequisite & Description Update Request	The form is submitted to the Registrar’s Office.
Declare / Change of Major / Minor/ Undergraduate Certificate	Declare/Change Major: Undergraduate Health Sciences Business Criminal Justice Education Education Double Major Arts and Media Humanities and Social Sciences Science and Engineering Technology Integrated Studies Double Major Undergraduate Minors Graduate Graduate Program Student Curriculum Change Form	Please note the signature routing as required on the forms. Change of Major/Minor forms needed for Summer 2022 registration are due by May 13, 2022. Change of Major/Minor forms needed for Fall 2022 registration are due by August 5, 2022.
Degree Plan Exception Form	Graduate Program Exception Form Exceptions to Major Requirements (Ugrad) Exceptions to Minor Requirements (Ugrad) University Core Exceptions	These forms are submitted to the Registrar’s Office. Exceptions for students registered in Summer 2022 classes are due by May 13, 2022. Exceptions for students registered in Fall 2022 classes are due by August 5, 2022.
Grade Change	Request for Change of Grade	Professor request to change a student’s grade.
International Programs Placement Waiver	Placement Waiver Request Form	Staff request to waive student placement requirements.
Maximum Hour Value of a Course	Maximum Hour Value of a Course Change Request Form	Submit completed and signed form to the Registrar's Office.
Minimum Hour Restriction	Minimum Hour Restriction Form	Student gets signature approval from their coordinator then the form is submitted to the Registrar's Office.
Move Students from one CRN to another CRN	Move Student CRN form	The form is submitted to the Registrar’s Office.
Section Attribute Information	Section Attribute Information Form	The form is submitted to the Registrar's Office.
Section Instructor Change	Section Instructor Change	The form is submitted to the Registrar's Office.
Special Titles	Special Titles Form	If a course requires a special title the department submits the form with all applicable information to the Registrar’s Office.