Disclaimer: It is the student's responsibility to:
(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.
Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form.
Forms/Documents may be sent:
By Fax to:
- (936) 294-1737
By Mail to:
- Office of the Registrar
Huntsville, TX 77341-2029
Student Forms and Faculty & Staff Forms
|Request||Name of Form||Process|
|Address Change/Update Emergency Contacts|
|Application for Degree||Application for Degree Form||Student submits the form online.|
|Audit Process Rules||Audit Request Form
||Please review the Steps to Audit a Class.|
|Disabled Texas Firefighter or Peace Officer Exemption||Disabled Texas Firefighter or Peace Officer Exemption||Student submits form via email to firstname.lastname@example.org or in person to the Registrar's Office.|
|Duplicate Diploma||Request for Duplicate Diploma||Student submits the form on the SHSU Marketplace.|
|FERPA Opt-Out (Directory Information)||FERPA Opt-Out Form (for withholding or releasing directory information)||Student submits online form to request to withhold or release their directory information.|
|Graduation Application Cancellation Request||Graduation Application Cancellation Request||Student submits form via email to email@example.com or in person to the Registrar's Office.|
|IRS 1098||IRS 1098 Form||Students may access their IRS 1098 Form through MySam.|
|Name Change and/or Social Security Number Change||SSN and Name Change Requests
||Student submits form via email to firstname.lastname@example.org or in person to the Registrar's Office.|
|Peace Officer and Firefighters Exemption||Peace Officer and Firefighters Exemption Form-||Student submits form via email to email@example.com or in person to the Registrar's Office.|
|Resign from SHSU||Resignation Information
||E-form automaticlly submits to Registrar's Office.
View the Resignation Request Deadlines.
|Senior Citizen Waiver Form||Application for Senior Citizen Waiver Form||Student submits form via email to firstname.lastname@example.org or in person to the Registrar's Office.|
|Transcript by Mail||Transcript requests by mail are no longer accepted. All transcript requests must be ordered online through Parchment, Inc.|
|Transcript by Proxy||Transcript requests by proxy are no longer accepted. All transcript requests must be ordered online through Parchment, Inc.|
|TSI Exemption Form||TSI Exemption Form||Submit the form for the TSI team to process the exemption request.|
|TSI Score Request Form||TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations)||Submit the form to request SHSU to download TSI Scores that were previously taken at a different location.|
|Tuition Rebate Form||Tuition Rebate Form||Student submits form via email to email@example.com.|
Faculty & Staff Forms
|Request||Name of Form||Process|
|3+2 MSAT Course Equivalency||3+2 MSAT Course Equivalency Form||Submit the form through the Microsoft Forms link provided. It will be routed for appropriate signatures before being sent to the Registrar's Office for processing.|
|Academic Dishonesty||Academic Dishonesty Form
||Please see the form for routing instructions.|
|Academic Distinction||Academic Distinction Form||Submit form to firstname.lastname@example.org.|
|Banner Student Access Request||Submit by using Microsoft Form within the link. Once the request is completed you will receive an email from our office.|
|Cancel Course||Request to Cancel Course Form||Department request to cancel a course. Submit form to email@example.com.|
|Class Maintenance Form||
The form is submitted to firstname.lastname@example.org
For electronic signatures, access the form through Adobe.
When scheduling hybrid courses, you will also need to complete the second page of the form.
|Course Prerequisite & Description Update Request||Course Prerequisite & Description Update Request||The form is submitted to email@example.com.|
|Declare / Change of Major / Minor/ Undergraduate Certificate||
Declare/Change Major: Undergraduate
Please note the signature routing as required on the forms.
Change of Major/Minor forms needed for Summer 2023 registration are due by May 10, 2023.
Change of Major/Minor forms needed for Fall 2023 registration are due by August 4, 2023.
|Degree Plan Exception Form||
These forms are submitted to firstname.lastname@example.org.
Exceptions for students registered in Summer 2023 classes are due by May 10, 2023.
Exceptions for students registered in Fall 2023 classes are due by August 4, 2023.
|Grade Change||Request for Change of Grade||Professor request to change a student’s grade.This will only be accepted if sent by faculty to email@example.com.|
|International Programs Placement Waiver||Placement Waiver Request Form||Staff request to waive student placement requirements.|
|Maximum Hour Value of a Course||Maximum Hour Value of a Course Change Request Form||Submit form with required signatures to firstname.lastname@example.org or in person to the Registrar's Office.|
|Minimum Hour Restriction||Minimum Hour Restriction Form||Submit form with required signatures to email@example.com or in person to the Registrar's Office.|
|Move Students from one CRN to another CRN||Move Student CRN form||The form is submitted to firstname.lastname@example.org.|
|Section Attribute Information||Section Attribute Information Form||The form is submitted to email@example.com.|
|Section Instructor Change||Section Instructor Change||The form is submitted to firstname.lastname@example.org.|
|Special Titles||Special Titles Form||If a course requires a special title the department submits the form with all applicable information to email@example.com.|