Disclaimer: It is the student's responsibility to:
(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.
Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form to the Registrar’s Office.
Forms/Documents may be sent:
By Fax to:
- (936) 294-4964
By Mail to:
- Office of the Registrar
Huntsville, TX 77341-2029
Student Forms and Faculty & Staff Forms
|Request||Name of Form||Process|
|Address Change/Update Emergency Contacts|
|Application for Degree||Application for Degree Form||Student submits the form to the Registrar's Office|
|Audit Process Rules||Audit Request Form
||Please review the Steps to Audit a Class.|
|Duplicate Diploma||Request for Duplicate Diploma||Student submits the form on the SHSU Marketplace.|
|FERPA Opt-Out (Directory Information)||FERPA Opt-Out Form (for withholding or releasing directory information)||Student submits online form to request to withhold or release their directory information.|
|Graduation Application Cancellation Request||Graduation Application Cancellation Request||Student Submits form to the Registrar's Office to cancel their Application for Degree.|
|IRS 1098||IRS 1098 Form||Students may access their IRS 1098 Form through MySam.|
|Name Change and/or Social Security Number Change||SSN and Name Change Requests||Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed.|
|Peace Officer and Firefighters Exemption||Peace Officer and Firefighters Exemption Form-||Student submits the form to the Office of the Registrar.|
|Resign from SHSU||Resignation Information
||Student submits form to the Registrar's Office.
View the Resignation Request Deadlines.
|Senior Citizen Waiver Form||Application for Senior Citizen Waiver Form||Student submits the form to the Registrar's Office.|
|Transcript by Mail||Transcript requests by mail are no longer accepted. All transcript requests must be ordered online through Credentials Solutions, Inc.|
|Transcript by Proxy||Transcript requests by proxy are no longer accepted. All transcript requests must be ordered online through Credentials Solutions, Inc.|
|TSI Score Request Form||TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations)||Submit the form to request SHSU to download TSI Scores that were previously taken at a different location.|
|Tuition Rebate Form||Tuition Rebate Form||Student submits the form to the Office of the Registrar|
Faculty & Staff Forms
|Request||Name of Form||Process|
|Academic Dishonesty||Please contact the Dean of Students, Dean Smith, at (936) 294-1785 or firstname.lastname@example.org for Academic Dishonesty issues.|
|Academic Distinction||Academic Distinction Form||The form is submitted to the Registrar’s Office.|
|Access to Banner Registrar Forms||Submit form with required signatures to email@example.com.|
|Cancel Course||Request to Cancel Course Form||Department request to cancel a course.|
|Class Maintenance Form||
The form is submitted to the Registrar’s Office.
For electronic signatures, access the form through Adobe.
When scheduling hybrid courses, you will also need to complete the second page of the form.
|Course Prerequisite & Description Update Request||Course Prerequisite & Description Update Request||The form is submitted to the Registrar’s Office.|
|Declare / Change of Major / Minor/ Undergraduate Certificate||
Declare/Change Major: Undergraduate
Please note the signature routing as required on the forms.
Change of Major/Minor forms needed for Summer 2022 registration are due by May 13, 2022.
Change of Major/Minor forms needed for Fall 2022 registration are due by August 5, 2022.
|Degree Plan Exception Form||
These forms are submitted to the Registrar’s Office.
Exceptions for students registered in Summer 2022 classes are due by May 13, 2022.
Exceptions for students registered in Fall 2022 classes are due by August 5, 2022.
|Grade Change||Request for Change of Grade||Professor request to change a student’s grade.|
|International Programs Placement Waiver||Placement Waiver Request Form||Staff request to waive student placement requirements.|
|Maximum Hour Value of a Course||Maximum Hour Value of a Course Change Request Form||Submit completed and signed form to the Registrar's Office.|
|Minimum Hour Restriction||Minimum Hour Restriction Form||Student gets signature approval from their coordinator then the form is submitted to the Registrar's Office.|
|Move Students from one CRN to another CRN||Move Student CRN form||The form is submitted to the Registrar’s Office.|
|Section Attribute Information||Section Attribute Information Form||The form is submitted to the Registrar's Office.|
|Section Instructor Change||Section Instructor Change||The form is submitted to the Registrar's Office.|
|Special Titles||Special Titles Form||If a course requires a special title the department submits the form with all applicable information to the Registrar’s Office.|