Forms and Documents

Disclaimer: It is the student's responsibility to:

(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.

Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form.

Forms/Documents may be sent:

Electronically to:

By Fax to:

  • (936) 294-1737

By Mail to:

  • Office of the Registrar
    Box 2029
    Huntsville, TX 77341-2029

Student Forms and Faculty & Staff Forms

RequestName of FormProcess
Address Change/Update Emergency Contacts

Guide to change an address or update emergency contacts for current students

Students may change addresses online through MySam. For W2 address changes, please contact the Payroll Office at 936-294-1909.

Change of address for former students

Application for Degree Application for Degree Form  Student submits the form online.
Audit Process Rules Audit Request Form
Please review the Steps to Audit a Class.
Disabled Texas Firefighter or Peace Officer Exemption Disabled Texas Firefighter or Peace Officer Exemption Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Duplicate Diploma Request for Duplicate Diploma Student submits the form on the SHSU Marketplace.
FERPA Opt-Out (Directory Information) FERPA Opt-Out Form (for withholding or releasing directory information)  Student submits online form to request to withhold or release their directory information
Graduation Application Cancellation Request Graduation Application Cancellation Request Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
IRS 1098 IRS 1098 Form Students may access their IRS 1098 Form through MySam.
Name Change and/or Social Security Number Change SSN and Name Change Requests


Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed.

Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Peace Officer and Firefighters Exemption Peace Officer and Firefighters Exemption Form-  Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Resign from SHSU Resignation Information


If you experience difficulty with submitting the online form
, please send an email to the Registrar's Office at regforms@shsu.edu to request to resign. Please email from your SHSU email account, include your SAM ID, the term you wish to resign from, and acknowledgement of the resignation policies.

E-form automaticlly submits to Registrar's Office. 
View the Resignation Request Deadlines.
Senior Citizen Waiver Form Application for Senior Citizen Waiver Form  Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Transcript by Mail Transcript requests by mail are no longer accepted.  All transcript requests must be ordered online through Parchment, Inc.
Transcript by Proxy Transcript requests by proxy are no longer accepted.  All transcript requests must be ordered online through Parchment, Inc.
TSI Exemption Form TSI Exemption Form Submit the form for the TSI team to process the exemption request.
TSI Score Request Form TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations) Submit the form to request SHSU to download TSI Scores that were previously taken at a different location.
Tuition Rebate Form Tuition Rebate Form  Student submits form via email to regforms@shsu.edu.

 

Faculty & Staff Forms

Request Name of Form Process
Accelerated Program Course Equivalency Accelerated Program Course Equivalency Form Submit the form through the Microsoft Forms link provided. It will be routed for appropriate signatures before being sent to the Registrar's Office for processing.
Academic Dishonesty Academic Dishonesty Form
Please see the form for routing instructions.
Academic Distinction Academic Distinction Form  Submit form to regforms@shsu.edu.
Banner Student Access Request

Banner Access Request Form

Submit by using Microsoft Form within the link. Once the request is completed you will receive an email from our office.
Cancel Course

Request to Cancel Course Form (Only for enrolled students)

New Class Schedule Maintenance Form

If a course has 0 enrollment, request cancellation via the Class Maintenance Form. If students are currently enrolled, submit this form to schedule@shsu.edu.
Class Maintenance Form

Class Schedule Maintenance Form

Department request to make changes to a course. Submit a new request through Ellucian Workflow.

Cognos Access - Registrar Restricted Campus Reports Registrar COGNOS Restricted Campus Reports Access Request Staff request for access to Talent Management Cognos training with supervisor approval. Once training is completed access to the cognos reports requested is granted.
Course Prerequisite & Description Update Request Course Prerequisite & Description Update Request Departments request to make Prerequisite and Description changes to courses at the catalog level. Submit by using Microsoft Form within the link.
Declare / Change of Major / Minor/ Undergraduate Certificate

Declare/Change Major: Undergraduate

Health Sciences
Business 
Criminal Justice 
Education 
Education Double Major
Arts and Media 
Humanities and Social Sciences
Science and Engineering Technology 
Integrated Studies  
Double Major

Graduate

Graduate Program Student Curriculum Change Form

Please note the signature routing as required on the forms.

Change of Major/Minor forms needed for Spring 2024 registration are due by December 6, 2023.

Course Program of Study Information

Degree Plan Exception Form

Graduate Program Exception Form 
Exceptions to Major Requirements (Ugrad)
Exceptions to Minor Requirements (Ugrad)
University Core Exceptions

These forms are submitted to regforms@shsu.edu.

Exceptions for students registered in Spring 2024 classes are due by December 6, 2023.

Course Program of Study Information

Grade Change Request for Change of Grade Professor request to change a student's grade. Submit by using Microsoft Form within the link.
International Programs Placement Waiver Placement Waiver Request Form  Staff request to waive student placement requirements.
Maximum Hour Value of a Course Maximum Hour Value of a Course Change Request Form Submit form with required signatures to schedule@shsu.edu or in person to the Registrar's Office.
Minimum Hour Restriction Minimum Hour Restriction Form  Submit form with required signatures to regforms@shsu.edu or in person to the Registrar's Office.
Move Students from one CRN to another CRN Move Student CRN form Departments request to move students to new section using CRN. Submit by using Microsoft Form within the link.
Special Titles

Special Titles Form (Only for individual students)

New Class Schedule Maintenance Form

If adding a special title to an entire course, submit request via the Class Maintenance Form. If adding a special title to students individually, submit this form to schedule@shsu.edu.