Forms and Documents

Disclaimer: It is the student's responsibility to:

(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.

Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form.

Forms/Documents may be sent:

Electronically to:

regforms@shsu.edu

By Fax to:

(936) 294-1737

By Mail to:

Office of the Registrar
Box 2029
Huntsville, TX 77341-2029

Student Forms and Faculty & Staff Forms

Request	Name of Form	Process
Address Change/Update Emergency Contacts	Guide to change an address or update emergency contacts for current students	Students may change addresses online through MySam. For W2 address changes, please contact the Payroll Office at 936-294-1909. Change of address for former students
Application for Degree	Application for Degree Form	Student submits the form online.
Audit Process Rules	Audit Request Form	Please review the Steps to Audit a Class.
Disabled Texas Firefighter or Peace Officer Exemption	Disabled Texas Firefighter or Peace Officer Exemption	Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Duplicate Diploma	Request for Duplicate Diploma	Student submits the form on the SHSU Marketplace.
FERPA Opt-Out (Directory Information)	FERPA Opt-Out Form (for withholding or releasing directory information)	Student submits online form to request to withhold or release their directory information.
Graduation Application Cancellation Request	Graduation Application Cancellation Request	Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
IRS 1098	IRS 1098 Form	Students may access their IRS 1098 Form through MySam.
Name Change and/or Social Security Number Change	SSN and Name Change Requests Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed.	Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Letter of Non-Attendance	Letter of Non-Attendance Request	Submit the form to request a Letter of Non-Attendance from SHSU. Communication regarding the request will go to the email you provide when filling out the form.
Peace Officer and Firefighters Exemption	Peace Officer and Firefighters Exemption Form	Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Resign from SHSU	Resignation Information If you experience difficulty with submitting the online form, please send an email to the Registrar's Office at regforms@shsu.edu to request to resign. Please email from your SHSU email account, include your SAM ID, the term you wish to resign from, and acknowledgement of the resignation policies.	E-form automatically submits to Registrar's Office. View the Resignation Request Deadlines.
Senior Citizen Waiver Form	Application for Senior Citizen Waiver Form	Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office.
Transcript by Mail		Transcript requests by mail are no longer accepted. All transcript requests must be ordered online through Parchment, Inc.
Transcript by Proxy		Transcript requests by proxy are no longer accepted. All transcript requests must be ordered online through Parchment, Inc.
TSI Exemption Form	TSI Exemption Form	Submit the form for the TSI team to process the exemption request.
TSI Score Request Form	TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations)	Submit the form to request SHSU to download TSI Scores that were previously taken at a different location.
Tuition Rebate Form	Tuition Rebate Form	Microsoft form automatically submits to the Registrar's Office.
Verification of Enrollment	Current Students: National Student Clearinghouse or Verification of Enrollment Request Former Students: National Student Clearinghouse or an official transcript	Please review the options listed on our Enrollment Verification Information webpage before requesting a Verification of Enrollment.

Faculty & Staff Forms

Request	Name of Form	Process
Accelerated Program Course Equivalency	Accelerated Program Course Equivalency Form	Submit the form through the Microsoft Forms link provided. It will be routed for appropriate signatures before being sent to the Registrar's Office for processing.
Academic Dishonesty	Academic Dishonesty Form	Please see the form for routing instructions.
Academic Distinction	Academic Distinction Form	Submit form to regforms@shsu.edu.
Banner Student Access Request	Banner Access Request Form	Submit by using Microsoft Form within the link. Once the request is completed you will receive an email from our office.
Class Maintenance Form	Class Schedule Maintenance Form	Department request to make changes to or cancel a course. Submit a new request through Ellucian Workflow.
Cognos Access - Registrar Restricted Campus Reports	Registrar COGNOS Restricted Campus Reports Access Request	Staff request for access to Talent Management Cognos training with supervisor approval. Once training is completed access to the cognos reports requested is granted.
Course Prerequisite & Description Update Request	Course Prerequisite & Description Update Request	Departments request to make Prerequisite, Corequisite, Restriction and/or Description changes to courses at the catalog level. Submit by using Microsoft Form within the link.
Declare / Change of Major / Minor/ Undergraduate Certificate	Declare/Change Major: Undergraduate Health Sciences Business Criminal Justice Education Education Double Major Arts and Media Humanities and Social Sciences Science and Engineering Technology Integrated Studies Double Major Graduate Graduate Program Student Curriculum Change Form	Please note the signature routing as required on the forms. Change of majors for students registered in Summer 2025 classes are due by May 6, 2025. Change of majors for students registered in Fall 2025 classes are due by July 30, 2025. Course Program of Study Information
Degree Plan Exception Form	New Workflow Degree Exception Form Graduate Program Exception Form Exceptions to Major Requirements (Ugrad) Exceptions to Minor Requirements (Ugrad) University Core Exceptions	These forms are submitted to regforms@shsu.edu. Exceptions for students registered in Summer 2025 classes are due by May 6, 2025. Exceptions for students registered in Fall 2025 classes are due by July 30, 2025. Course Program of Study Information
Grade Change	Request for Change of Grade	Professor request to change a student's grade. Submit by using Microsoft Form within the link.
Maximum Hour Value of a Course	Maximum Hour Value of a Course Change Request Form	Submit form with required signatures to regcurriculum@shsu.edu or in person to the Registrar's Office.
Minimum Hour Restriction	Minimum Hour Restriction Form	Submit form with required signatures to regforms@shsu.edu or in person to the Registrar's Office.
Move Students from one CRN to another CRN	Move Student CRN form	Departments request to move students to new section using CRN. Submit by using Microsoft Form within the link.
Special Titles	Special Titles Form (Only for individual students) New Class Schedule Maintenance Form	If adding a special title to an entire course, submit request via the Class Maintenance Form. If adding a special title to students individually, submit this form to schedule@shsu.edu.
Variable Credit Hour Change	Variable Credit Hour Range Update Request Form	Submit form with required signatures to regcurriculum@shsu.edu or in person to the Registrar's Office..
WECM Course Addition Request	WECM Course Addition Request Form	Request to add an existing WECM course to SHSU's course offerings. Submit by completing the linked Microsoft Form.
WQ Grade Request	WQ Grade Request Form	Please see the form for routing instructions.