Forms and Documents

Disclaimer: It is the student's responsibility to:

(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.

Forms/Documents may be sent:

Electronically to:

By Fax to:

  • (936) 294-4964

By Mail to:

  • Office of the Registrar
    Box 2029
    Huntsville, TX 77341-2029

Student Forms and Faculty & Staff Forms

RequestName of FormProcess
Address Change To update your Permanent Legal Address, please contact the Payroll Office at 936-294-1909 For assistance with processing address change requests, please contact the Payroll Office.
Application for Degree Application for Degree Form  Student submits the form to the Registrar's Office
Audit Process Rules Rules for Auditing a Course  Student visits Registrar's Office for official form.
Duplicate Diploma Request for Duplicate Diploma  Student submits the form to the Office of the Registrar.
FERPA Opt-Out (Directory Information) FERPA Opt-Out Form (for withholding or releasing directory information)  Student submits online form to request to withhold or release their directory information
IRS 1098 IRS 1098 Form Students may access their IRS 1098 Form through MySam.
Name Change Students may request name, W2 address, and social security changes by accessing the Payroll Office's official change request form

Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed.
Peace Officer and Firefighters Exemption Peace Officer and Firefighters Exemption Form-  Student submits the form to the Office of the Registrar.
Resign from SHSU Resignation Request Form  Student submits form to the Registrar's Office. 
View the Resignation Request Deadlines.
Senior Citizen Waiver Form Application for Senior Citizen Waiver Form  Student submits the form to the Registrar's Office.
Social Security Number Change Students may request name, address, and social security changes by accessing the Payroll Office's official change request form.  Student submits the form to the Payroll Office
Transcript by Mail Transcript requests by mail are no longer accepted.  All transcript requests must be ordered online through Credentials Solutions, Inc.
Transcript by Proxy Transcript requests by proxy are no longer accepted.  All transcript requests must be ordered online through Credentials Solutions, Inc.
TSI Score Request Form TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations) Submit the form to request SHSU to download TSI Scores that were previously taken at a different location.
Tuition Rebate Form Tuition Rebate Form  Student submits the form to the Office of the Registrar

 

Faculty & Staff Forms

RequestName of FormProcess
Academic Dishonesty Please contact the Dean of Students, Dean Yarabeck, at (936) 294-1785 or jyarabeck@shsu.edu for Academic Dishonesty issues.
Academic Distinction Academic Distinction Form  The form is submitted to the Registrar’s Office.
Access to Banner Registrar Forms

Banner General Access Request Form

EM Banner General Access Request Form

Submit form with required signatures to registrar@shsu.edu
Cancel Course Request to Cancel Course Form  Department request to cancel a course.
Class Maintenance Form Class Schedule Maintenance Form  The form is submitted to the Registrar’s Office.
Course Prerequisite & Description Update Request Course Prerequisite & Description Update Request The form is submitted to the Registrar’s Office.
Declare / Change of Major / Minor

Declare/Change Major: Undergraduate

Health Sciences
Business 
Criminal Justice 
Education 
Arts and Media 
Humanities and Social Sciences
Science and Engineering Technology 
Liberal Studies  
Double Major

Undergraduate Minors

Please note the signature routing as required on the forms.
Degree Plan Exception Form

Graduate Program Exception Form 
Exceptions to Major Requirements (Ugrad)
Exceptions to Minor Requirements (Ugrad)
University Core Exceptions

These forms are submitted to the Registrar’s Office.
Grade Change Request for Change of Grade  Professor request to change a student’s grade.
International Programs Placement Waiver Placement Waiver Request Form  Staff request to waive student placement requirements.
Maximum Hour Value of a Course Maximum Hour Value of a Course Change Request Form Submit completed and signed form to the Registrar's Office.
Minimum Hour Restriction Minimum Hour Restriction Form  Student gets signature approval from their coordinator then the form is submitted to the Registrar's Office.
Move Students from one CRN to another CRN Move Student CRN form   The form is submitted to the Registrar’s Office.
Section Attribute Information Section Attribute Information Form  The form is submitted to the Registrar's Office.
Special Titles Special Titles Form  If a course requires a special title the department submits the form with all applicable information to the Registrar’s Office.