Human Resources submits all non-grant funded electronic personnel actions forms (EPAF) for staff, hourly student assistants, and non-SHSU employees in Banner. Please select a form type to provide us the necessary information to process personnel actions.
Submit Electronic Personnel Action Form (EPAF)
To guarantee timely application, follow the EPAF Deadlines.
Deadlines allow us to get your personnel actions submitted in time to be applied for desired effective date or pay date. Use these dates when submitting electronic personnel actions forms for non-grant funded staff and hourly students.
|Deadline||Effective Date||Pay Date|
|Aug 19, 2022||Sept 16, 2022||Sept 15, 2022|
|Sept 12, 2022||Oct 1, 2022||Oct 3, 2022|
|Sep 27, 2022||Oct 16, 2022||Oct 17, 2022|
|Oct 11, 2022||Nov 1, 2022||Nov 1, 2022|
|Oct 26, 2022||Nov 16, 2022||Nov 15, 2022|
|Nov 10, 2022||Dec 1, 2022||Dec 1, 2022|
|Nov 23, 2022||Dec 16, 2022||Dec 15, 2022|
|Dec 9, 2022||Jan 1, 2023||Jan 3, 2023|
|Dec 16, 2022||Jan 16, 2023||Jan 17, 2023|
|Jan 11, 2023||Feb 1, 2023||Feb 1, 2023|
|Jan 26, 2023||Feb 16, 2023||Feb 15, 2023|
|Feb 10, 2023||Mar 1, 2023||Mar 1, 2023|
|Feb 23, 2023||Mar 16, 2023||Mar 15, 2023|
|Mar 13, 2023||Apr 1, 2023||Apr 3, 2023|
|Mar 28, 2023||Apr 16, 2023||Apr 17, 2023|
|Apr 11, 2023||May 1, 2023||May 1, 2023|
|Apr 25, 2023||May 16, 2023||May 15, 2023|
|May 10, 2023||Jun 1, 2023||Jun 1, 2023|
|May 25, 2023||Jun 16, 2023||Jun 15, 2023|
|Jun 13, 2023||Jul 1, 2023||Jul 3, 2023|
|Jun 28, 2023||Jul 16, 2023||Jul 17, 2023|
|Jul 11, 2023||Aug 1, 2023||Aug 1, 2023|
|Jul 26, 2023||Aug 16, 2023||Aug 15, 2023|
|Aug 10, 2023||Sep 1, 2023||Sep 1, 2023|
Use the following definitions to help you make the correct selection.
New Hire. Hire an individual that is not currently employed with SHSU.
Job Changes. Any change to an employee's position, pay, or funding.
Additional Job/Stipend. Add additional job duties for staff, hourly students, or hourly staff. Salaried staff will be issued a Stipend, while hourly employees will be given an additional job assignment.
One Time Pay. Single payment for services or an award.
End Job. End of employee's job assignment but remains active on payroll or remove employee from SHSU employment.
Affiliate Access. Provide or revoke access to a university email account and login for a non-compensated affiliate.
Timesheet Org. The org number that the department would like the employee’s timesheet/leave report to route to for approval purposes.
Department Org. The org number that the department would like the employee's position to be listed under.
Job Change Type
Change Funding Source. When department needs to change FOAP(s).
Department Transfer. When an employee transfers to another department.
Demotion. A salary reduction and/or title change for a voluntary or involuntary change in assignment to a position that requires decreased responsibility and a lower salary range.
Increase Pay. When an employee receives a pay increase for any reason. Pay increases may be due to a market adjustment or six month merit increase.
Promotion. When an employee is promoted to a position of increased responsibility requiring a change of title and having a higher salary range.
Reclassification. A reclassification occurs when the job duties and/or required qualifications of a position are re-evaluated and the position is assigned a new classification.
Increase Pay Reason
Six Month Merit Increase. A pay increase after six months in the current position. For staff employees, only external hires with either no prior SHSU employment history or 30 day break in service.
Market Adjustment. Pay increase to adjust pay based on the market value of the position.
Multiple Salary Action. Pay adjustment for multiple reasons.
At Will Termination. Employment terminated at-will.
Death. A termination due to the death of an employee.
Discharged/Dismissal for Cause. Employment terminated for cause.
Job Abandonment. Employee abandoned job.
Reduction in Force. An employee’s termination was due to a decision to reduce the workforce, also known as layoff.
Resign. An employee terminated voluntarily. See Resignation Reasons.
Retirement. Employee retired from state employment.
Transfer to another State Agency. An employee transferred directly to a different state agency or institution of higher education with no break in employment or service. The termination date and hire date will be consecutive dates. In most cases, an employee’s leave balances upon termination will transfer directly to the employee’s position at the new agency.
Unsuitable for Duties. An employee terminated employment voluntarily and the stated reason was that the employee felt unsuited for the assigned duties. This reason may also be used if the stated reason was that the employee disliked the assigned duties.
Unknown Reason. An employee did not offer a reason for the termination for a voluntary resignation or termination.
Dissatisfaction with Supervisor/Coworker. An employee terminated employment voluntarily and the stated reason was dissatisfaction with either the employee’s supervisor or co-workers.
Inadequate Salary. An employee terminated employment voluntarily and the stated reason was insufficient wages.
Lack of Advancement. An employee terminated employment voluntarily and the stated reason was insufficient opportunity for advancement.
Personal Reasons. The employee voluntarily terminated or resigned and the stated reason was the resignation was due to personal reasons unrelated to the job.
Travel. An employee terminated employment voluntarily and the stated reason was dissatisfaction with travel, with the job requiring either too much travel or not as much travel as the employee desired.
Working Hours. An employee terminated employment voluntarily and the stated reason was dissatisfaction with the work hours.