Getting Started

Welcome to the Bearkat workforce!

Below are faculty and staff new hire to do's and employee resources.

  • Complete Onboarding Documents

    New employees must complete onboarding documents to initiate their payroll setup on or before the first date of employment.

    What to Have

    All Employees

    • Social Security Card
    • Original Identifying Documents
    • Insured Dependent Information, including Social Security numbers, birth dates, and addresses
    • Acceptable I-9 Documents

      What's acceptable?

    What to Know

    Insurance enrollment forms must be completed within 30 days of the first active duty date or before the end of your eligibility period (when applicable). Following the initial insurance enrollment period, the next opportunity to apply for insurance coverage (without a qualifying life event) would be during the next Summer Enrollment period.

    Review Benefits
  • International Only

    Verify Work Authorization

    International employees must consult with our International Coordinator prior to their First Day of Work to verify work authorization. Due to quick and unpredictable changes in legislation, our International Coordinator is a resource for you and your department for international employment.

    Heather Varela, Human Resources International Coordinator


  • International & Out-of-State Only

    Consult with Payroll Tax Accountant

    To ensure proper Payroll setup, international and out-of-state employees will need to consult with our Tax Specialist prior to their First Day of Work.

    Jeffrey Crenshaw, Payroll Tax Accountant



  • Purchase your Parking Permit

    Parking permits are required to utilize parking spaces on main campus and the College of Osteopathic Medicine. Prior to your first day of work, you will need to determine what type of permit you need based on your reporting location, then purchase the appropriate permit.

  • Request your Bearkat OneCard

    The Bearkat OneCard is the official ID of Sam Houston State University. The Bearkat OneCard signifies your status as an active member of the Sam Houston State University community, serving as your official identification card and much more. You may request your Bearkat OneCard in person or online. A valid government or state issued photo ID is required in order to request your Bearkat OneCard.

    Bearkat OneCard Services
  • Request Keys and Card Access

    All key and card request are processed through SamWeb and are issued for the purpose of conducting University business only. If you need both card access and a physical key, you will need to submit separate requests. Talk with your supervisor to determine what you need.

    Building Access Services
  • Complete Mandatory Training

    Trainings are conducted online within Talent Management. Below is a list of mandatory trainings for all employees upon hiring. These will be automatically assigned to your transcript in Talent Management.

    Complete within 15 days of hire date:

    • SHSU Annual Cybersecurity Awareness Training

    Complete within 30 days of hire date:

    • Non-Disclosure Agreement 3.0
    • Revised Equal Employment Opportunity
    • Recognizing and Reporting Child Abuse
    • Ethics
    • Title IX Gender-Based Misconduct
    • Campus Security Authority, if assigned

    Launch Talent Management

  • Complete Additional Training

    Consult supervisor for additional training needed to perform duties.

    Duties Trainings


    • Preparing, processing, or approving requisitions
    • Querying procurement documents for supervisor, etc.

    Banner General Navigation

    Finance 101


    Review Procurement Policies & Procedures



    • Primary or secondary delegate


    Financial managers & equipment managers of controlled assets

    • Conducting annual inventory audit for controlled and capitalized assets

    Annual Inventory


    Functions related to financial information

    • Budget
    • Expenditures
    • Revenue
    • Encumbrances

    Banner General Navigation

    Finance 101


    Accepting funds

    Receiving cash, check, and credit card payments on behalf of the University

    Cashier's Training


    Approving documents related to finance

    • Requisitions
    • Journal Vouchers
    • Budget Changes

    Banner General Navigation

    Finance 101


    Intro to Budget



    Establishing or changing employee job records for staff and hourly student positions, excluding College Work Study and grant funded positions.

    • Hiring
    • Job Changes
    • One Time Pay
    • Stipends
    • Separations
    • Affiliates

    Business Services Center

  • Request Additional Access

    Consult supervisor for additional access required to perform duties.

    Duties Access

    Request additional access if you need to

    • View or update charges to student accounts,
    • View or update employment data, or
    • Review budget, expenses, revenue, and other financial data

    Banner Access Request

  • Optional
    Setup Direct Deposit

    To ensure accuracy in the deposit of wages, employees are encouraged to complete their direct deposit election. New employees of Sam Houston State University who properly complete their election will have direct deposit activated immediately. For new employees that have not completed their direct deposit election, wage payments will be made in accordance with Finance & Operations Policy F0-54 –Check Disbursement Policy.