Welcome to the Bearkat workforce!
Below are faculty and staff new hire to do's and employee resources.
Complete Onboarding Documents
New employees must complete onboarding documents to initiate their payroll setup on or before the first date of employment.
What to Have
- Social Security Card
- Original Identifying Documents
- Insured Dependent Information, including Social Security numbers, birth dates, and addresses
Acceptable I-9 Documents
What to Know
Insurance enrollment forms must be completed within 30 days of the first active duty date or before the end of your eligibility period (when applicable). Following the initial insurance enrollment period, the next opportunity to apply for insurance coverage (without a qualifying life event) would be during the next Summer Enrollment period.Review Benefits
Verify Work Authorization
International employees must consult with our International Coordinator prior to their First Day of Work to verify work authorization. Due to quick and unpredictable changes in legislation, our International Coordinator is a resource for you and your department for international employment.
Heather Varela, Human Resources International Coordinator
International & Out-of-State Only
Consult with Payroll Tax Accountant
Purchase your Parking Permit
Parking permits are required to utilize parking spaces on main campus and the College of Osteopathic Medicine. Prior to your first day of work, you will need to determine what type of permit you need based on your reporting location, then purchase the appropriate permit.Parking
Setup your SHSU User Account and Email
User Access. Information Technology (IT) department, IT@Sam, will send you an email to the email address you provided on your application. The IT department email will help you set up your SHSU user account. You will create a password that goes with your new username (the letters and numbers in front of the @shsu.edu in your new work email account).
Email. Your SHSU mail account should be configured to Outlook the first time you open it on a campus machine. If you work off campus or it does not load automatically, click the below link and follow the provided steps.IT Tech Tutorial
Request your Bearkat OneCard
The Bearkat OneCard is the official ID of Sam Houston State University. The Bearkat OneCard signifies your status as an active member of the Sam Houston State University community, serving as your official identification card and much more. You may request your Bearkat OneCard in person or online. A valid government or state issued photo ID is required in order to request your Bearkat OneCard.Bearkat OneCard Services
Request Keys and Card Access
All key and card request are processed through SamWeb and are issued for the purpose of conducting University business only. If you need both card access and a physical key, you will need to submit separate requests. Talk with your supervisor to determine what you need.Building Access Services
Complete Mandatory Training
Trainings are conducted online within Talent Management. Below is a list of mandatory trainings for all employees upon hiring. These will be automatically assigned to your transcript in Talent Management.
Complete within 15 days of hire date:
- SHSU Annual Cybersecurity Awareness Training
Complete within 30 days of hire date:
- Non-Disclosure Agreement 3.0
- Revised Equal Employment Opportunity
- Recognizing and Reporting Child Abuse
- Title IX Gender-Based Misconduct
- Campus Security Authority, if assigned
Complete Additional Training
Consult supervisor for additional training needed to perform duties.
- Preparing, processing, or approving requisitions
- Querying procurement documents for supervisor, etc.
- Primary or secondary delegate
Financial managers & equipment managers of controlled assets
- Conducting annual inventory audit for controlled and capitalized assets
Functions related to financial information
Approving documents related to finance
- Journal Vouchers
- Budget Changes
Establishing or changing employee job records for staff and hourly student positions, excluding College Work Study and grant funded positions.
- Job Changes
- One Time Pay
Setup Direct Deposit
To ensure accuracy in the deposit of wages, employees are encouraged to complete their direct deposit election. New employees of Sam Houston State University who properly complete their election will have direct deposit activated immediately. For new employees that have not completed their direct deposit election, wage payments will be made in accordance with Finance & Operations Policy F0-54 –Check Disbursement Policy.