Printer Purchases

Printers can be purchased through the Bearkat Buy purchase process using the vendor of their choice. For ease, part numbers associated with the CDW-G supplier have been provided. Note, due to an issue between mPulse and Hewlett Packard (HP), HP printer orders utilizing CDW-G as the Supplier will need to be placed as a non-catalog purchase. Therefore, consistent with Purchasing policy, please work directly with a sales representative at CDW-G to obtain a quote to allow attachment to the requisition.

  1. All printers are required to have a three-year, next business day hardware exchange warranty.
  2. Printers are no longer coming with the necessary USB cable to connect to your computer. USB-A to USB-B cable is required for setups connecting to a desktop. A vendor part number has been suggested below, but can be purchased through any of our available vendors. IT@Sam is not responsible for providing USB-A to USB-B cables for your printer setup.
  3. No TOA or Exception form is needed for printers that comply with the HP manufacturer and specification standards contained pre-approved list. Proceed with the requisition.  If you would like a printer that is not listed here, please follow the guidelines posted on the Technology Purchases page for items not listed as an approved exception.
  4. Once your order arrives at your office, please open a Cherwell Request to schedule your printer installation. Please be sure to include the following:
    1. Type of printer (i.e. HP LaserJet M402dne)
    2. Networked or non-networked set-up
    3. Name and location for installation, if placing ticket for someone else

For the Technology purchases page


Type of PrinterVolumePrinter NameCapabilitiesPages per monthPage per minutePrinter Price RangeCDW Part NumberWarrantyCDW Warranty Part NumberWarranty PriceCable Part Number
Monochrome - Basic B&W Low HP LaserJet M404dne Duplex, Networked, Eprint 4000 38 $200-$250 5583101 N/A N/A N/A 3386194
Multifunction - B&W Low HP LaserJet M428fdn Fax, Duplex, Networked, Scanning 4000 40 $250-$350 5537523 N/A N/A N/A 3386194
High HP LaserJet Enterprise M528dn Duplex, Networked, Scanning 7500 45 $1750-$1850 5545401 Three Year 5554201 $650-$750 3386194
Basic Color Low HP LaserJet M454dn Duplex, Networked 4000 27 $300-$450 5545893 N/A N/A N/A 3386194
High HP LaserJet Enterprise M553dn Duplex, Networked 6000 40 $600-$700 3663504 Three Year 3689123 $180-$280 3386194
Multifunction - Color Low HP Color LaserJet M479fdn Fax, Duplex, Networked, Scanning 4000 28 $550-$650 3827425 N/A N/A N/A 3386194
High HP Color LaserJet Enterprise M577dn Duplex, Networked, Scanning 7500 40 $2100 3884501 Three Year 4618779 $100-$200 3386194

All price ranges are estimates and subject to change

Printer Model Name Legend
d Duplex
n Networked
e Eprint
f Fax