Printer Purchases

Printers can be purchased through the Bearkat Buy purchase process using the vendor of their choice. For ease, part numbers associated with the CDW-G supplier have been provided. Note, due to an issue between mPulse and Hewlett Packard (HP), HP printer orders utilizing CDW-G as the Supplier will need to be placed as a non-catalog purchase. Therefore, consistent with Purchasing policy, please work directly with a sales representative at CDW-G to obtain a quote to allow attachment to the requisition. The email address of CDW-G sales team to direct inquiries is

  1. It is recommended that printers costing in excess of $500 have a three-year, next business day hardware exchange warranty. Therefore, a part number has been provided for those printers IT@Sam recommended.
  2. Printers are no longer coming with the necessary USB cable to connect to your computer. USB-A to USB-B cable is required for setups connecting to a desktop. A vendor part number has been suggested below, but can be purchased through any of our available vendors. IT@Sam is not responsible for providing USB-A to USB-B cables for your printer setup. To purchase the cable through CDW-G, use part number is 411421. Note, specification for the aforementioned cable is a 6’ Tripp Lite Hi-Speed USB 2.0 A/B Gold Device, Shielded M/M.
  3. No TOA or Exception form is needed for printers that comply with the HP manufacturer and specification standards contained pre-approved list. Proceed with the requisition. If you would like a printer that is not listed here, please follow the guidelines posted on the Technology Purchases page for items not listed as an approved exception.
  4. Once your order arrives at your office, please open a Cherwell Request to schedule your printer installation. Please be sure to include the following:
    1. Type of printer (i.e. HP LaserJet M402dne)
    2. Networked or non-networked set-up
    3. Name and location for installation, if placing ticket for someone else

For the Technology purchases page


Type of PrinterPages Per MinutePages Per MonthPrinter NameCapabilitiesSHI Part NumberPrinter Price
Basic Monochrome 38 PPM 4000 HP LaserJet M404dn Duplex, Networked, Eprint 37509360 $378.00
53 PPM 7500 HP LaserJet Enterprise M507dn Duplex, Networked 37411606 $858.00
45 PPM 20000 HP LaserJet M610dn Duplex 39732374 $1,022.00
Basic Color 22 PPM 2500 HP Color LaserJet M255dw Duplex 39732374 $380.00
27 PPM 4000 HP LaserJet M454dn Duplex, Networked 37264367 $531.00
40 PPM 10000 HP LaserJet Enterprise M555dn Duplex, Networked 40853725 $932.00
Multifunction Monochrome 40 PPM 4000 HP LaserJet M428fdn Fax, Duplex, Networked, Scanning 37210234 $562.00
45 PPM 7500 HP LaserJet Enterprise M528dn Duplex, Networked, Scanning 37327148 $1,799.00
Multifunction Color 28 PPM 4000 HP Color LaserJet M479fdn Fax, Duplex, Networked, Scanning 37264365 $715.00
40 PPM 10000 HP Color LaserJet Enterprise MFP M578dn Duplex, Networked, Scanning 40853732 $2,133.00

All price ranges are estimates and subject to change

Printer Model Name Legend
d Duplex
n Networked
e Eprint
f Fax