Meningitis Info

About the Texas State Law for Bacterial Meningitis

Effective January 1, 2014 Texas state law ( Senate Bill 62) requires that on the first day of class at an institution of higher education in Texas, Sam Houston State University, students must provide proof of immunization OR an accepted waiver for bacterial meningitis. 

Meningitis Policy

Does this apply to me?

If you meet one of the following criteria, SHSU requires you to submit either your evidence of vaccine or one of the approved methods of waiver from the vaccine before being able to register for classes or secure on campus housing:

Note: If you are 22 or older this requirement does not apply to you 

  • You are a returning student who did NOT attend classes at SHSU the preceding semester
  • You are an entering first time freshman
  • You are an entering first time transfer student
  • You are an entering graduate or post-baccalaureate student

Which vaccine do I need?

Per the SHSU Meningitis Policy our students are expected to receive the following vaccination:

MenA (required)

MCV 4 vaccine
Brand Name: Menveo, Menactra or Menomune

If recommended by their medical provider, students may also get the following vaccination in addition to the required vaccination:


MenB Vaccine
Brand Name: Trumenba and BexSero

This vaccination must have been received during the 5 years prior to enrollment.

What is my next step?

Please complete submission through the Patient Portal with one of the following processes:

  • Choice 1: To submit your shot record online:
      • Log onto the SHSU Patient Portal
      • Part 1: Click on the Immunizations tab on the top menu bar. Enter the date you received your immunization.
      • Part 2: Click the upload tab and upload a copy of your immunization record.
      • **You must do BOTH parts for it to be accepted**
    • Choice 2: To submit our evidence of vaccination form signed by your Physician:
      • Download the Evidence of Vaccination form from our website
      • Complete the top section of the form
      • Your Physician must complete and sign the bottom section
      • Log onto the SHSU Patient Portal
      • Part 1: Click on the Immunizations tab on the top menu bar and enter the date you received your immunization
      • Part 2: Click the upload tab and upload Evidence of Vaccination form
      • **You must do BOTH parts for it to be accepted**
    • Choice 3: To claim a medical waiver exemption:
      • A medical affidavit or certificate signed by a physician registered and licensed to practice medicine in the United States stating that in the opinion of the physician the required meningitis vaccination would be injurious to the health and well-being of the student
      • This affidavit must have the contact information for the physician writing it provided
      • This letter will only be good for 1 year and new documentation will be required upon its expiration; unless your physician indicates you have a lifelong condition
      • Follow the steps to upload the letter to your Patient Portal for review
    • Choice 4: To request a waiver of conscience:
      • This must be done through the State of Texas Department of State Health Services
      • Allow 3-4 weeks for completion of this process
      • You must request the “Exemption from Immunizations Reasons of Conscience Affidavit Form” from the Texas Department of State Health Services. You may find this form at
      • Once you complete the process with the State of Texas you may upload your notarized waiver form to the Patient Portal
    • Choice 5: To claim an online only exemption:
      • A new Meningitis Vaccination Online Only Exemption Form is required each semester that you intend to take online only courses.
      • Course schedule will be monitored to verify registration of online courses only for the term indicated
      • Registration for any course that is not online only, will cause your entire schedule to be dropped and a meningitis hold will be placed on your account.
      • Follow the steps to upload your exemption form to your Patient Portal for review

    Download Evidence of Vaccination Form

    Online Only Exemption

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