Microsoft 365 offers the ability to share files with SHSU faculty, staff and students and non-SHSU individuals. To use this feature, select the document from the list or open document and select the Share button from the toolbar at the top of the screen.
In the Send Link dialogue box, select the type of link to create and share from the dropdown menu.
- Anyone with the link can view and edit: creates a link that anyone can use to access the document or folder, even if they are not logged in to Microsoft 365 or OneDrive.
- People in Sam Houston State University: creates a link that only people in your organization who are logged into Microsoft 365 can use to access the document or folder.
- People with existing access: returns a link that can be used by people who already have access to the document or folder. It does not change the permissions on the item.
- Specific people: creates a link that only the people specified can use to access the folder or document. If you click this option, enter the names or email addresses of the people that need access to the folder or document.
Once the type of link is selected, select Apply. Enter the email addresses of those needing access and select Send. The Copy Link option can also be selected and the link can be emailed to those needing access to the document as well.
The recipients will get an email with the link to the document or folder.