The development of annual budgets is part of a continuing planning process. This process includes setting realistic goals, identifying income and expenses, separating needs from wants, and prioritizing initiatives.
The timeline below illustrates the process used to develop the University’s annual operating budget for the ensuing fiscal year (September 1 to August 31). The development times are subject to change year to year.
Communicate & Train
Financial Planning & Budget (FPB) will distribute timeline and host trainings.
|Jan ‐ Feb||
Identify Needs & Prioritize
Department Heads will discuss their needs, then prioritize with their AVP, VP, and/or Dean, with the strategic plan in mind.
With Vice President (VP) or Dean approval, department requests will be entered into Wdesk by designated personnel. Wdesk is the official budget request tracking software. Training is provided upon request, but limited to those designated by their leadership.
|Feb ‐ Mar||
VP/Dean, Provost and Chief Financial Officer (CFO) meet to consolidate budget requests and refine priorities.
FPB estimates enrollment based revenue with Enrollment Management’s projected enrollment rates, while colleges and divisions provide other revenue estimates. Mandatory fees are distributed among colleges and divisions.
|Mar ‐ Apr||
Budget Salaries & Reconcile Base Budget
Directors of FPB reconcile budgets to Salary Planner and Budget Development.
Deans & VPs present their budget requests or reductions to the Presidential Cabinet
|May ‐ Jun||
Merit & Faculty Market Process
If funding is available, the merit and faculty market process begins.
Award Letters Distributed
Award letters notifying departments of budget additions for upcoming fiscal year for newly funded initiatives, HEF funding, and fixed costs.
FPB will balance the budget up to the division/college level by each fund.
Submit to TSUS
President presents budget to The Texas State University System (TSUS) Board of Regents.
The TSUS cabinet meets to review and approve budgets for all colleges in the system.
FPB conducts final budget review.