Catalog Overview
Sam Houston State University's Undergraduate and Graduate and Professional Catalogs are online publications maintained and published on a yearly cycle by the Office of Academic Planning and Program Development. Catalog content is developed, reviewed, and approved by the respective university units. The following provides administrative information and guidance related to SHSU's catalog review process.
Catalog Review Cycle
Out-of-Cycle Catalog Review
Resources & FAQs
Trainings
Amy R. Gándara, M.A.
Coordinator, SHSU Catalog
(936) 294-4189
catalogs@shsu.edu
Catalog Review Cycle
The review, edit, approval, and publication processes of the Undergraduate and Graduate and Professional Catalogs are managed using CourseLeaf Academic Catalog Management Software.
Catalog Review Cycle Timeline 2024-25
August 28, 2023
- Catalog Editing Opens to Department Users and Catalog Editors
- Reviewers have 5 weeks to complete review
October 2, 2023
- Catalog Edits to be Completed by Department Users and Catalog Editors
- Catalog Editing Opens to Academic Advising
- Academic Advising has 3 weeks to complete review
October 23, 2023
- Catalog Edits to be Completed by Academic Advising
- Catalog Editing Opens to the Dean's Office and Catalog Approvers
- Dean's Office and Catalog Approvers have 6 weeks to complete review
December 4, 2023
- Catalog Edits to be Completed by Dean's Office and Catalog Reviewers
- Academic Planning and Program Development Review Begins
- Academic Planning and Program Development has 7 weeks to complete review
January 29, 2024
- Catalog Edits to be Completed by Academic Planning and Program Development
- Begin Publication Tasks
- Academic Planning and Program Development and Course Leaf have 7 weeks to complete publication tasks
March Week III, 2024
- Catalog Target Publication Date
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Catalog Program Removal Request
The Catalog Program Removal Request form is to be used to request a minor, certificate, or degree program be temporarily removed from the Catalog. Completed forms should be sent to catalogs@shsu.edu during the Catalog Review Cycle (August-November).
Note: Removal from the Catalog does not equate to official deletion from the SHSU Program Inventory, which requires curriculum form completion, submission, review, and approval. Temporary removal of certificates and degree programs are valid for one catalog year. For assistance, please contact curriculum@shsu.edu.
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Course Description Change Request
The Course Prerequisite & Description Update Request form (maintained by the Office of the Registrar) is to be used to request changes to prerequisites, corequisites, cross-listing of courses, course restrictions, and course descriptions.
The form should be submitted to the Office of the Registrar (schedule@shsu.edu), during the Catalog Review Cycle.
When a course description change is requested in conjunction with a title change, the form should be submitted to Academic Planning & Program Development (curriculum@shsu.edu) via the regular monthly Curriculum Review Cycle.
Out-of-Cycle: Catalog Update Request
Out-of-Cycle: Catalog Update Request form: This form is to be used to request an update (addition, deletion, or change) to a catalog page out of the catalog review cycle to the published 2024-2025 Catalog. All forms must be submitted within the two-week window provided below.
Please submit only completed forms to catalogs@shsu.edu
Out-of-Cycle Update Requests Timeline: March 25 – April 8, 2024
March Week III, 2024
- "Catalog is Live and Online" Notifications are delivered to the university.
- Colleges/Departments are asked to review pages for errors.
- Errors should be reported within the following two-week window, March 25 to April 8.
- To ensure compliance with CPOS regulations and advising best practice, catalog revisions will be prohibited after the two-week period.
APPD Reviews Update Requests
- Colleges/Departments can submit update requests using the Out-of-Cycle: Catalog Update Request form.
- Please, email forms directly to catalogs@shsu.edu
- For updates to be considered, all signatures must be included on the form.
- Updates will not be considered without a completed Out-of-Cycle: Catalog Update Request form via email or phone.
April 8, 2024
- Last day to submit Catalog Update Requests using the Out-of-Cycle: Catalog Update Request form.
- APPD will contact Colleges/Departments with status of update requests by April, Week III.
Approved Catalog Out of Cycle Updates:
- Content Block Updates/Changes
- Administrative Content Updates/Changes
- Footnote and/or Note Additions / Deletions
- Degree Plan Additional Choice Options
- Add course(s) to Selection; Add an “Or” Option to Required Courses
- Relocation of a Course Under a Different Header
- Major: Foundation TO Prescribed Electives
- Deletion of Admission Requirements
NOT Approved Catalog Out of Cycle Updates:
- Addition of Admission Requirements
- Degree Plan Deletion / Addition of Required Course(s)
- Total Semester Credit Hour Increase or Decrease
- Requires Curriculum Review and Approval
NOTE: New Minors, Certificates, and Degree Programs are added based upon implementation date and term. Minors, Certificates, and Degree Programs are deleted based upon term.