Curriculum Changes

The below forms are used to for curriculum change requests. As these forms may be updated periodically, please, access the forms through this web site each time a request is made, rather than saving the forms permanently to your computer or T-drive. Curriculum changes requests may require review/approval by the Department and College Curriculum Committees prior to submission to the University Curriculum.

Course Deletion/Change Request

A Course Deletion/Change Request form is to be used to request the deletion of or changes(s) to an existing course. A single form should be prepared at the department level and should encompass a summary of all course changes requested. The form contains a brief justification for course deletions and changes in course prefix, title, number, and/or combination of

Curriculum Changes: Course Review Process

UCC Review Period
Month: Week III

  • The Curriculum Coordinator distributes a consent agenda with all course deletions and course change requests to the University Curriculum Committee (UCC) with a 3-day timeframe to review.
  • Ensure curriculum content is reviewed for quality, compliance, and adequate need.

UCC Voting and Notifications
Month: Week IV

  • Any concerns must be sent to Curriculum Coordinator by the deadline to be pulled and placed into voting ballot, otherwise the requested changes will move forward to the the Academic Affairs Counsel (AAC) / Board of Regents (BOR).
  • An electronic voting ballot is sent via Qualtrics with a given deadline, which serves as the official vote.
  • A voting summary and notification is sent with the results. Departments/Colleges will be sent a notification with the voting summary and shared document attached and given a deadline for revisions to be made and submitted to the T:Drive Curriculum folder.

AAC/BOR Review and Approval

  • If UCC approves the new curriculum request, the requested new curriculum proceeds to the next Academic Affairs Council (AAC) meeting for review and approval.
  • If AAC approves, the requested curriculum action proceeds to the Board of Regents (BOR) meeting for final approval.

    • *AAC Meetings are four times a year in coordination with the BOR meetings.

Banner Implementation vs.
Catalog Degree Program

  • Once the requested changes are approved at the BOR meeting, course deletions and course changes are implemented into Banner, and become available in the Catalog for curriculum plan application, the following Catalog review cycle, , excluding February BOR. (Ex: February 2023 = 2023-2024 Catalog / May, August, November BOR = 2024-2025 Catalog).

Notes:
Curriculum submission months: January, February, March, April, May, June, July, September, October, November.

February BOR: (September, October)
May BOR: (November, January, February)
August BOR: (March, April, May)
November BOR: (June, July)

The following curriculum changes do not require University Curriculum Committee (UCC) or Academic Affairs Council (AAC) review or approval, but instead are reviewed and approved at the Provost’s level.

Minor Deletion/Change Request

A Minor Change Request form is to be used for existing programs intending to a) request a name change; b) request an increase or decrease in total semester credit hours, and c) request a minor deletion. Please, note that a justification is required for all minor change requests.

New 4+1/3+2 (Existing Programs) Change Request

A New 4+1/3+2 (Existing Programs) Change Request form is to be used to request the combining of two existing programs—one baccalaureate plus one master’s—with a minimum of 150 (xx Baccalaureate + xx Master’s) semester credit hours.

Concentration (Undergraduate) or Track (Graduate) Change Request

A Concentration or Track Change Request form is to be used for existing programs intending to a) add a new concentration/track, or b) delete a concentration/track from an existing degree program.

Curriculum Changes: Minors; 4+1/3+2 Degree Programs; Concentration/Track Review Process

Curriculum Change Request Submission

  • Upon Department and College Curriculum Committee reivew/approval, if applicable, the Associate Dean (UCC Representative) or Academic Dean submits the Curriculum Change Request form (Minor, 4+1/3+2 Degree Program, Concentration/Track ) to the T-Drive Curriculum folder, at one of the curriculum entry points (Month 1st).

APPD Review

  • The change request Form (Minor, Concentration/Track, and/or 4+1/3+2) is reviewed by Academic Planning and Program Development for quality, compliance, and justification of need.

Provost Review and Approval

  • Upon completion of Academic Planning and Program Development review, the Minor, Concentration/Track, and/or 4+1/3+2 change request proceeds to the Provost for review/approval

Catalog Implementation

  • Upon Provost's approval
    • The the Minor, Concentration/Track, and/or 4+1/3+2 change request is implemented the month of submission at the Catalog level with an "as of the following term" specification.

The following curriculum changes do not require University Curriculum Committee (UCC) or Academic Affairs Council (AAC) review or approval, but instead are reviewed and approved at the Provost’s level, by the Board of Regents (BOR), and the Texas Higher Education Coordinating Board (THECB).

Degree Program CIP Code Change Request

A CIP Code Change Request is to be used to request a change to the Classification of Instructional Programs (CIP) code of an existing degree program, meaning the degree program must already be on SHSU's program inventory.
Note: This request also requires the submission of a Board Motion, upon request.

Degree Program Title Change Request

A Title Change Request form is to be used to request a change to the Classification of Instructional Programs (CIP) code of an existing degree program, meaning the degree program must already be on SHSU's program inventory. Note: This request also requires the submission of a Board Motion, upon request.

Degree Program Semester Credit Hour (SCH)Change Request

A Semester Credit Hour (SCH) Change Request form is to be used to request a change in the number of semester credit hours (SCH) required for a degree program already on SHSU's program inventory. Note: This request also requires the submission of a Board Motion, upon request.

Administrative Unit Change Request

A Administrative Unit Change Request form is to be used to request a change to an academic administrative unit. Administrative changes include the creation of new administrative units--colleges, schools, divisions, departments--as well as changes to existing administrative units, such as a name change, consolidation of existing units, or movement of a program into another unit. Note: This request also requires the submission of a Board Motion, upon request.

Curriculum Changes: Degree Programs (CIP Code, Designator, Title, SCH) and Administrative Review Process

Curriculum Change Request Submission

  • Upon Department and College Curriculum Committee reivew/approval, if applicable, the Associate Dean (UCC Representative) or Academic Dean submits the appropriate degree program1 and/or administrative change2 request form and accompanying Board Motion to the T-Drive: Curriculum folder at one of the curriculum entry points (Month 1st.).

1Degree Program Change Requests: Title, Designator,CIP Code, and Semester Credit Hour
2Administrative Unit Change Requests: Creation/Deletion of, Reorganization of, Name Change of Department and/or College.

APPD Review

  • The change request Form/Board Motion are reviewed by Academic Planning and Program Development for quality, compliance, and justification of need.

Provost/BOR/THECB Review and Approval

  • Upon completion of APPD review, the requested degree program/administrative change request proceeds to the Provost for review/approval.
  • Upon Provost's approval, the requested degree program/administrative change request proceeds to the next available Board of Regents (BOR) meeting3 for review/approval.
  • Upon BOR's approval, the requested degree program/administrative change request proceeds to the Texas Higher Education Coordinating Board for review/approval

3BOR meetings are four times a year (November, February, May, August).

Catalog Implementation

  • Upon THECB's approval:
    • The degree program and/or administrative unit change is implemented at the Catalog level as of the stated THECB implementation term.