Curriculum Changes
The following forms are used for curriculum change requests. As these forms may be updated periodically, please access these forms through this website each time a request is made, rather than saving the forms permanently to your computer or t-drive. Curriculum change requests may require review/approval by the Department and College Curriculum Committees prior to submission to the University Curriculum.
Curriculum Changes: Course
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Course Deletion/Change Request
A Course Deletion/Change Request form is to be used to request the deletion of, or change(s) to, an existing course. A single form should be prepared at the department level and should encompass a summary of all course changes requested. The form contains a brief justification for course deletions and changes in course prefix, title, number, and/or a combination of.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Course Deletion/Change Request form (forthcoming)
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Course Description Change Request
The Course Prerequisite & Description Update Request form (maintained by the Office of the Registrar) is to be used to request changes to prerequisites, corequisites, cross-listing of courses, course restrictions, and course descriptions.
The form should be submitted to the Office of the Registrar (schedule@shsu.edu), during the Catalog Review Cycle.
When a course description change is requested in conjunction with a title change, the form should be submitted to Academic Planning & Program Development (curriculum@shsu.edu) via the regular monthly Curriculum Review Cycle.
Curriculum Changes: Course Review Process
UCC Review Period
Month: Week III
- The Curriculum Coordinator distributes a consent agenda with all course deletions and course change requests to the University Curriculum Committee (UCC) with a 3-day timeframe to review.
- Ensure curriculum content is reviewed for quality, compliance, and adequate need.
UCC Voting and Notifications
Month: Week IV
- Any concerns must be sent to Curriculum Coordinator by the deadline to be pulled and placed into voting ballot, otherwise the requested changes will move forward to the the Academic Affairs Counsel (AAC) / Board of Regents (BOR).
- An electronic voting ballot is sent via Qualtrics with a given deadline, which serves as the official vote.
- A voting summary and notification is sent with the results. Departments/Colleges will be sent a notification with the voting summary and shared document attached and given a deadline for revisions to be made and submitted to the T:Drive Curriculum folder.
AAC/BOR Review and Approval
- If UCC approves the new curriculum request, the requested new curriculum proceeds to the next Academic Affairs Council (AAC) meeting for review and approval.
- If AAC approves, the requested curriculum action proceeds to the Board of Regents (BOR) meeting for final approval.
*AAC Meetings are four times a year in coordination with the BOR meetings.
Banner Implementation vs.
Catalog Degree Program
- Once the requested changes are approved at the BOR meeting, course deletions and course changes are implemented into Banner, and become available in the Catalog for curriculum plan application, the following Catalog review cycle, , excluding February BOR. (Ex: February 2024 = 2024-2025 Catalog / May, August, November BOR = 2025-2026 Catalog).
Curriculum Changes: Certification; Minors; 4+1/3+2 Degree Programs; Concentration/Track
The following curriculum changes do not require University Curriculum Committee (UCC) or Academic Affairs Council (AAC) review or approval, but instead are reviewed and approved at the Provost’s level.
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Certification Change Request
The Certification Change Request form is to be used to request a) the addition of a new Certification; b) the deletion of an existing Certification; c) a Certification title change; d) a Certification semester credit hour change; and/or e) a Certification relocation.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Certification Change Request form (forthcoming)
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Minor Deletion/Change Request
A Minor Deletion/Change Request form is to be used for existing programs intending to a) request a name change; b) request an increase or decrease in total semester credit hours; and c) request a minor deletion. Please note that a justification is required for all minor change requests.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Minor Deletion/Change Request form (forthcoming)
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New 4+1/3+2 (Existing Programs) Change Request
A New 4+1/3+2 (Existing Programs) Change Request form is to be used to request the combining of two existing programs - one baccalaureate plus one master's - with a minimum of 150 (xx Baccalaureate + xx Master's) semester credit hours.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: New 4+1/3+2 (Existing Programs) Change Request form (forthcoming)
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Concentration (Undergraduate) or Track (Graduate) Change Request
A Concentration or Track Change Request form is to be used for existing programs intending to a) add a new concentration/track, or b) delete a concentration/track from an existing degree program.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Concentration or Track Change Request form (forthcoming)
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Concentration (Undergraduate) or Track (Graduate) Change Request: Integrated Studies
A Concentration (Undergraduate) / Track (Graduate) Change Request form is ONLY to be used for existing programs intending to add new or delete an existing concentration / track for the B.S. in Integrated Studies.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Concentration or Track Change Request: Integrated Studies form (forthcoming)
Curriculum Changes: Certification; Minors; 4+1/3+2 Degree Programs; Concentration/Track Review Process
Curriculum Change Request Submission
- Upon Department and College Curriculum Committee reivew/approval, if applicable, the Associate Dean (UCC Representative) or Academic Dean submits the Curriculum Change Request form (Minor, 4+1/3+2 Degree Program, Concentration/Track ) to the T-Drive Curriculum folder, at one of the curriculum entry points (Month 1st).
APPD Review
- The change request Form (Minor, Concentration/Track, and/or 4+1/3+2) is reviewed by Academic Planning and Program Development (APPD) for quality, compliance, and justification of need.
Provost Review and Approval
- Upon completion of Academic Planning and Program Development review, the Minor, Concentration/Track, and/or 4+1/3+2 change request proceeds to the Provost for review/approval
Catalog Implementation
- Upon Provost's approval
- The the Minor, Concentration/Track, and/or 4+1/3+2 change request is implemented the month of submission at the Catalog level with an "as of the following term" specification.
Curriculum Changes: Degree Programs (CIP Code, Designator, Title, SCH) and Administrative
The following curriculum changes do not require University Curriculum Committee (UCC) or Academic Affairs Council (AAC) review or approval, but instead are reviewed and approved at the Provost’s level, by the Board of Regents (BOR), and the Texas Higher Education Coordinating Board (THECB).
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Degree Program CIP Code Change Request
A CIP Code Change Request is to be used to request a change to the Classification of Instructional Programs (CIP) code of an existing degree program, meaning the degree program must already be on SHSU's program inventory.
Note: This request also requires the submission of a Board Motion, upon request.
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Degree Program CIP Code Change Request form (forthcoming)
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Degree Program Title Change
A Title Change Request form is to be used to request a change to the title of an existing degree program, meaning the degree program must already be on SHSU's program inventory.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Degree Program Title Change Request form (forthcoming)
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Degree Program Semester Credit Hour (SCH) Change Request
A Semester Credit Hour (SCH) Change Request form is to be used to request a change in the number of semester credit hours (SCH) required for a degree program already on SHSU's program inventory.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Degree Program Semester Credit Hour (SCH) Change Request form (forthcoming)
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Administrative Unit Change
An Administrative Unit Change Request form is to be used to request a change to an academic administrative unit. Administrative changes include the creation of new administrative units - colleges, schools, divisions, departments - as well as changes to existing administrative units, such as a name change, consolidation of existing units, or movement of a program into another unit.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting June/July November September/October February November/January/February May March/April/May August Helpful Hints: Administrative Unit Change Request form (forthcoming)
Curriculum Changes: Degree Programs (CIP Code, Designator, Title, SCH) and Administrative Review Process
Curriculum Change Request Submission
- Upon Department and College Curriculum Committee reivew/approval, if applicable, the Associate Dean (UCC Representative) or Academic Dean submits the appropriate degree program1 and/or administrative change2 request form and accompanying Board Motion to the T-Drive: Curriculum folder at one of the curriculum entry points (Month 1st).
1Degree Program Change Requests: Title, Designator,CIP Code, and Semester Credit Hour
2Administrative Unit Change Requests: Creation/Deletion of, Reorganization of, Name Change of Department and/or College.
APPD Review
- The change request Form/Board Motion are reviewed by Academic Planning and Program Development (APPD) for quality, compliance, and justification of need.
Provost/BOR/THECB Review and Approval
- Upon completion of APPD review, the requested degree program/administrative change request proceeds to the Provost for review/approval.
- Upon Provost's approval, the requested degree program/administrative change request proceeds to the next available Board of Regents (BOR) meeting3 for review/approval.
- Upon BOR's approval, the requested degree program/administrative change request proceeds to the Texas Higher Education Coordinating Board (THECB) for review/approval
3BOR meetings are four times a year (November, February, May, August).
Catalog Implementation
- Upon THECB's approval:
- The degree program and/or administrative unit change is implemented at the Catalog level as of the stated THECB implementation term.