Procurement & Business Services Policies

GENERAL POLICIES PUR-01

  • The Purpose of Purchasing
  • Source of Funds
  • Competitive Purchasing
  • Centralized Purchasing
  • Small and Historically Underutilized Business (HUB)

ETHICS PUR-02

  • Public Trust
  • Honor
  • Conduct
  • Pecuniary Interest
  • Conflict of Interest
  • Nepotism Disclosure
  • Definitions

PROCUREMENT AUTHORITY PUR-03

 

PURCHASING-NONCOMPLYING REQUISITIONS PUR-04

 

THE PURCHASE PROCESS PUR-05

  • Dollar Limits
  • Purchase Requisitions
  • Description of Goods and Services

TERM CONTRACTS PUR-06

  • Automated Term Contract
  • Non-Automated Term Contract
  • TXMAS Contracts
  • Lease of Copiers, Facsimile and Scanners

DEPARTMENTAL PURCHASES PUR-07

 

P-CARD Policy/Guide PUR-08

 

PURCHASES/OTHER PUR-09

  • Chain Purchasing
  • Contract Workforce
  • Contracting for External Consultants and Professional Services
  • Professional and Consultant Services
  • Emergency Purchases
  • Group Purchasing Program
  • Exemptions from the Competitive Bid Process
  • Texas Sales Tax Exempt Certificates
  • Internal Repairs
  • Proprietary Purchases
  • Taking Informal Bids
  • Taking Informal Bids from Historically Underutilized Business (HUB) for Purchases over $5,000 up to $10,000
    • How to Find HUB Bidders
  • Technology Purchases
  • Used Equipment

ADVERTISEMENT PUR-10

  • Bid Opening Date
  • Bid Opening Time
  • Witness
  • Copies of Bids
  • Tabulation
  • Awards
  • Aids to Evaluation
  • The Written Data Rule
  • Award
  • No Award
  • Re-Award
  • Franchise Taxes
  • Preferences
  • Tie-Bid Preferences
  • Protest Procedures

REQUEST FOR PROPOSAL PUR-11

  • RFP Evaluation Process
  • The Proposal Opening
  • Evaluation of the Proposal
  • Evaluation Action
  • Committee's Review

PROPERTY DEPARTMENT SCRAP METAL SALES PUR-12

 

HOW TO PURCHASE LIVE ANIMALS FOR AGRICULTURE PUR-13

  • Authority
  • Definition
  • Purchase of Live Animals at a Public or Private Auction
  • Bid Procedures (Other than Public or Private Auctions)
  • For Purchases over $10,000 (Other than Public or Private Auctions)

HOW TO SELL LIVE ANIMALS PUR-14

  • Authority
  • Sealed Bid Procedure
  • Public Auction Procedure

HOW TO LEASE OUT ANIMALS PUR-15

  • Authority

TRANSFER AND DISPOSAL OF PROPERTY PUR-16

  • Authority
  • Procedure

PURCHASES WITH HIGHER EDUCATION ASSISTANCE FUNDS (HEAF) PUR-17

 

MANAGEMENT OF COMPRESSED GASES AND CYLINDERS PUR-18

  • Management of Compressed Gases Purchase, Inventory and Payment Process
  • Requisition of Compressed Gases
  • Receiving Compressed Gases
  • Monitoring Inventories of Compressed Gas Cylinders
  • Compressed Gas Cylinders
  • Compressed Gas Cylinders Safety

ACHIEVEMENT OF AWARDS PUR-19

 

UNIVERSITY WAREHOUSE/STORES PUR-20

  • Diesel and Gasoline Fuels
  • Receiving and Delivery
  • Hauling and Moving

VEHICLE FLEET (FUEL) CARDS PUR-21

  • Procedure surrounding issuance and retrieval of cards
  • Proper safeguarding procedures for credit cards
  • Monthly review of credit card statements to verify accuracy
  • Record keeping procedures
  • Procedures for submitting vehicles to surplus
  • Vehicle Inspection Checklist

PURCHASE OF ARTWORK PUR-22

 

PROPERTY PUR-23

  • Property
  • Agency Head Responsibilities
  • Property Manager Responsibilities
  • Department Head/Property Custodian Responsibilities
  • Equipment Manager Responsibilities
  • Employee Responsibilities
  • Department Responsibilities
  • Annual Physical Inventory
  • Condition of Asset
  • Spot-Check audit
  • Surplus Property
  • Missing Property
  • Employee Negligence
  • Removal of Property from Campus
  • Securing of Property
  • Tagging of Property
  • Capitalization of Real Property
  • Stolen Property
  • Transfer of Property
  • Loan of Property
  • Disposal of Property with Sentimental Attachment
  • Surplus Property Reallocation and Sales
  • Approving the Cannibalization or Disposal of Salvage Property
  • Disposal of Firearms
  • Forms

MAIL SERVICES PUR-24