Compliance

Higher education institutions are among the most regulated entities in the United States. With many and diverse activities, universities must be diligent and proactive in their compliance program. The Compliance Office does not assume the duties of the various departments with respect to compliance, and all ongoing compliance activities continue in their existing areas of responsibility. Rather, the Office helps to coordinate these efforts, assess overall achievement, raise awareness and promote the sharing of best practices and increased internal communication.

The compliance and safety of the university is a collaborative effort amongst several departments. Below are various subject matters with links to the responsible area.

Topic Responsible Area(s)
Chemical Safety Facilities Management
Contract Review Procurement & Business Services
Discrimination Office of Institutional Diversity & Inclusion
Emergency Response / KatSafe Emergency Preparedness & Safety
Drones Office of Research and Sponsored Programs
FERPA / Student Privacy Registrar
Fraud & Abuse Office of Internal Audit
International Travel Procurement & Business Services
Sexual Misconduct Office of Institutional Diversity & Inclusion
Slow Moving Vehicle Compliance & Insurance
Worker's Compensation / Employee Injury Human Resources
Clery Act

The Clery Act is a consumer protection law that aims to provide transparency around campus crime policy and statistics. For more information, review our Annual Security and Fire Safety Report.

FERPA

The Family Educational Rights and Privacy Act of 1974, as amended, is a federal law which provides that colleges and universities will maintain the confidentiality of student education records. This law also affords students certain rights with respect to their education records.

Policy
HIPPA

The Health Insurance Portability and Accountability Act privacy regulations require health care providers and organizations, as well as their business associates, to develop and follow procedures that ensure the confidentiality and security of protected health information (PHI) when it is transferred, received, handled, or shared. This applies to all forms of PHI, including paper, oral, and electronic, etc. Furthermore, only the minimum health information necessary to conduct business is to be used or shared.

Policy
Texas State University System Rules and Regulations

As a member of the Texas State University System, Sam Houston State University must comply with the rules and regulations established by the Board of Regents. Their guidance may address, but not limited to, academics, finance, code of conduct, and employment.

Rules & Regulations

Compliance Committee

The committee meets quarterly to:

  • Monitor compliance environment
  • Promotes and maintains compliance in daily departmental activities
  • Ensure accountability for the University’s compliance obligations
  • Identify and evaluate institutional risks
  • Communicate and recommend remediation and monitoring of said efforts for President’s Cabinet review

Committee Book

Report Fraud and/or Abuse

Anyone with knowledge about fraud, flagrant waste, or other abuses is encouraged to report their concerns.

Report

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