Banking & Debt Management

The Office of Banking & Debt Management ensures the University has available funds to manage its day-to-day business transactions, while also helping develop long term financial strategies & policies.

On this page

Our Services

Resolve a Banking Issue

Our Services

  • Payments

    We process payments to suppliers, employees, and students via one of the below payment methods.

    Methods

    Wires

    The preferred method to send funds internationally, or within the U.S. when greater than $5,000 and time-sensitive.

    Watch training in Talent Management

    Submit wire in BearKatBuy

    ACH/Direct Deposit

    A fast and secure way to send and receive payments. Funds are transferred directly between banks and are typically available to the vendor within 48 hours. If you are a vendor and would like to receive more information about receiving via ACH/Direct Deposit; please contact the department you are servicing at SHSU.

    Wright Express (WEX)

    Vendors may elect to receive payments electronically by entering into an agreement with Wright Express (WEX). WEX will send payments to vendors on behalf of the university by either (a) transferring the funds directly into the supplier’s bank account for a fee, or (b) sending the supplier a single-use credit card number.

    Checks

    Paper checks are processed and mailed out each business day to vendors who have not yet opted to receive funds electronically (ACH). Receipt of funds is largely driven by the United States Postal Service.

    Bank Mobile

    A payment system for student refund only. A student will need to activate their Vibe card to participate in this option. If a student’s card is not activate a check will print and be mailed.

    Tracking Paper Checks

    To request a check be mailed with tracking, complete our Banking Inquiry Form.

    We can mail checks with tracking on your behalf with your FedEx account number or FOAP. International checks may only be mailed with FedEx. Domestic checks may be mailed with FedEx or USPS.

  • Banking

    Banking

    We are responsible for overseeing the university’s relationship with various depository financial institutions. The department’s primary concern is ensuring the safety of deposited funds by establishing proper controls and fraud protections. Additionally, cash forecasting is performed to balance liquidity needs while maximizing returns on idle funds.

    Anticipating Funds

    If your department is expecting an ACH or Wire, complete our Banking Inquiry Form.

    Banking Inquiry Form

  • Debt

    Sam Houston State may use debt to finance capital projects approved by the Texas State University System Board of Regents. Debt issuance is coordinated with the Texas State University System administration to meet strategic objectives while prudently managing borrowing costs. We assists with compliance efforts, generating cost estimates for future debt, and arranging payment on existing obligations.

    Types

    Bonds

    These long-term debt obligations may either be taxable or tax-exempt as defined by federal and state law. Bond maturity is typically 20 years with funding for annual debt service determined by project characteristics.

    Extendable Commercial Paper

    These short-term debt obligations are used to provide interim financing for the purchase of equipment and the funding of capital projects during construction.

  • Investments

    We provide support and reporting of invested funds to the Texas State University System.

    Types

    Endowment funds

    May include gifts of property, stock, and real assets donated to the university to fund scholarships, fellowships, professorships, academic chairs, and other uses as specified by donors.

    Operating funds

    Funds which are available for day-to-day operations. These funds may be either designated as short-term or long-term depending upon if the funds are expected to be needed within the current operating year.

    Reports

    We assist with the preparation of quarterly and annual investment reporting. Our investment reporting is combined with other system universities and published on the Texas State University System website.

    Texas State University Sytem Reports

Payments

We process payments to suppliers, employees, and students via one of the below payment methods.

Methods

Wires

The preferred method to send funds internationally, or within the U.S. when greater than $5,000 and time-sensitive.

Watch training in Talent Management

Submit wire in BearKatBuy

ACH/Direct Deposit

A fast and secure way to send and receive payments. Funds are transferred directly between banks and are typically available to the vendor within 48 hours. If you are a vendor and would like to receive more information about receiving via ACH/Direct Deposit; please contact the department you are servicing at SHSU.

Wright Express (WEX)

Vendors may elect to receive payments electronically by entering into an agreement with Wright Express (WEX). WEX will send payments to vendors on behalf of the university by either (a) transferring the funds directly into the supplier’s bank account for a fee, or (b) sending the supplier a single-use credit card number.

Checks

Paper checks are processed and mailed out each business day to vendors who have not yet opted to receive funds electronically (ACH). Receipt of funds is largely driven by the United States Postal Service.

Bank Mobile

A payment system for student refund only. A student will need to activate their Vibe card to participate in this option. If a student’s card is not activate a check will print and be mailed.

Tracking Paper Checks

To request a check be mailed with tracking, complete our Banking Inquiry Form.

We can mail checks with tracking on your behalf with your FedEx account number or FOAP. International checks may only be tracked with FedEx. Domestic checks may be tracked with FedEx or USPS.

Banking

We are responsible for overseeing the university’s relationship with various depository financial institutions. The department’s primary concern is ensuring the safety of deposited funds by establishing proper controls and fraud protections. Additionally, cash forecasting is performed to balance liquidity needs while maximizing returns on idle funds.

Anticipating Funds

If your department is expecting an ACH or Wire, complete our Banking Inquiry Form.

Banking Inquiry Form

Debt

Sam Houston State may use debt to finance capital projects approved by the Texas State University System Board of Regents. Debt issuance is coordinated with the Texas State University System administration to meet strategic objectives while prudently managing borrowing costs. We assists with compliance efforts, generating cost estimates for future debt, and arranging payment on existing obligations.

Types

Bonds

These long-term debt obligations may either be taxable or tax-exempt as defined by federal and state law. Bond maturity is typically 20 years with funding for annual debt service determined by project characteristics.

Extendable Commercial Paper

These short-term debt obligations are used to provide interim financing for the purchase of equipment and the funding of capital projects during construction.

Investments

We provide support and reporting of invested funds to the Texas State University System.

Types

Endowment funds

May include gifts of property, stock, and real assets donated to the university to fund scholarships, fellowships, professorships, academic chairs, and other uses as specified by donors.

Operating funds

Funds which are available for day-to-day operations. These funds may be either designated as short-term or long-term depending upon if the funds are expected to be needed within the current operating year.

Reports

We assist with the preparation of quarterly and annual investment reporting. Our investment reporting is combined with other system universities and published on the Texas State University System website.

Texas State University Sytem Reports

Resolve a Banking Issue

Vendor has not receive payment.

If your vendor has not been paid, please ensure that you have receipted the purchase order and notified Accounts Payable it is ready to be invoiced. Both steps are performed in BearKatBuy in order for a payment to be produced.

BearKatBuy

If payed via a paper check, please allow 30 days for the vendor to receive and cash the check. After 30 days, complete our Banking Request form.

Banking Inquiry Form

Paper check mailed to the wrong address.

If the check has not yet cleared the bank, we can stop payment, produce a new check, and mail to the correct address. To resolve, complete our Payment Resolution form.

Banking Inquiry Form

Expected funds are not in my FOAP.

If you were notified that your ACH/Wires funds were received by the university and do not see funds credited to your FOAP, complete our Payment Resolution form.

Banking Inquiry Form

Need Help?

Name Title Email Call
Craig Jeffries Director Email 4-3981
Ivanette Lofton Analyst Email 4-3069