Campus Security Authority

Who is a Campus Security Authority?

In order to avoid constant changes due to the ever changing requirements of either Federal law or SHSU requirements for Campus Security Authorities, the listing for those authorities were assigned to this website by Policy FO-64, allowing for continuous growth or expansion of the large number of CSA’s we already have and without going through constant changes of the policy. The current policy currently lists the following for CSA’s:

• All Provosts/Associate Provosts,

• Vice Presidents, Associate Vice presidents

• All Deans, Associate Deans, Assistant Deans

• Directors of Campus Departments

• Academic advisors

• Residence Life Managers and Resident Advisors

• Athletics Directors and Coaches

• Faculty and staff advisors to student organizations

• All University Police Personnel

• Outside law enforcement hired for special events

This currently gives us almost 800 CSA’s serving the Sam Houston community. This number may vary to those CSA’s who leave employment with SHSU and the rate of new hiring.

What are the duties of a Campus Security Authority?

Welcome to the SHSU CSA section on duties and responsibilities of a Campus Security Authority for SHSU. Due to the ever changing requirements of either Federal law or SHSU requirements for reporting crimes, this site is now the location for the duties you are asked to fulfill. In fulfilling duties of the appointed Campus Security Authority Coordinator, this section also includes a list of items or actions you should not do as a Campus Security Authority. Should there be a change in the duties you are to perform, or a change in who are Campus Security Authorities, you will be notified by the Campus Security Authority Coordinator (the SHSU Chief of Police or his designee) through an email of the change. You may then go to this link to observe the changes that were made in who are Campus Security Authorities. Your Duties and Responsibilities as a CSA: 1. When taking a report from a victim, suspect or even a third party, you should insure that the victim/reportee is safe, and whether medical treatment is necessary prior to taking a report. 2. CSAs must advise victims/crime reporters of the option to file a report with law enforcement and shall assist victims’/crime reporters with contacting law enforcement, as necessary and appropriate. An example would be a crime that occurred within Huntsville Police Department’s jurisdiction. If the victim desires, you would assist the victim in making contact by calling 936 291-5480 or the dispatch number at 936 435-8001. 3. If the reportee reporting the crime is a victim of sexual misconduct and does not wish to make a report to the SHSU PD, the victim will be provided with appropriate information concerning Title IX and other reporting options prior to taking the report. SHSU CSA’s shall report the crime located at http://www.shsucsa.org/?AspxAutoDetectCookieSupport=1 all information the CSA receives regarding crimes, criminal activities, and allegations of crimes as defined under the Clery Act. 4. Advise victim/reportee that for purposes of Clery Act statistics and possible timely warning considerations for the safety of the campus community, name and location of the offense is needed, but that the request for anonymity is also forwarded to the Chief of Police. Should the victim/reportee still demand anonymity, submit the report without the name, but retain the name of the victim in your record of the report for a period of three years. The CSA will advise the victim/reportee there is still no guarantee of anonymity. The location is important knowledge for purposes of Clery Act Timely Warning and statistical purposes. 5. If you are a CSA (Faculty or Staff member) for a student organization recognized by SHSU, CSA’s involved with travel for overnight events, conferences, or sporting events outside of campus, whether accompanied by the advisor or not and whether in the US or overseas, the CSA must report the hotel / motel / residential locations to the CSA Coordinator for recording of leased, rented or written agreement use of property so that, if a Clery Act offense is reported, the geography of the offense is reported correctly. CSA’s will use the forms provided for both Clery crime reporting, should a crime occur, and recording of space use. The CSA Coordinator will record and keep submissions in order to properly maintain SHSU student organizations or SHSU sponsored trips. The form for property tracking is located at http://www.shsu.edu/dept/public-safety/upd/documents/SHSU%20Property%20Reporting%20Form%20for%20Clery%20Act.pdf 6. CSA’s may confirm who are Campus Security Authorities at (link not yet established) Not a Duty of a Campus Security Authority a. Not responsible for investigating or reporting incidents that they overhear students talking about in a hallway conversation b. Not responsible for investigating or reporting incidents that a classmate or student mentions during an in-class discussion. c. Not responsible for investigating or reporting incidents that a victim mentions during a speech, workshop, or any other form of group presentation; or that the CSA otherwise learns about in an indirect manner. d. Not responsible for determining authoritatively whether a crime took place. e. Not try to apprehend the alleged perpetrator of the crime f. Not try to and convince a victim to contact law enforcement if the victim chooses not to do so.