Reporting Emergency Leave...
Sam Houston State University closed due to inclement weather on March 4, 2014, until 12:30 PM.
Non-exempt salaried employees that remained or were called in as part of essential personnel during the university closure will be allowed equivalent compensatory time to be paid or earned and taken at a later date based on the hours that were worked. Faculty and exempt employees that remained or were called in as part of essential personnel during the closure will be allowed to utilize flex time to accommodate the hours worked on an equivalent basis.
For reporting purposes, non-exempt salaried employees should report their regularly scheduled hours as emergency leave on their time sheet. Hours physically worked during the emergency leave period should be reported as equivalent, unless total hours physically worked for the week exceed 40. In that event, hours physically worked in excess of 40 should be reported as overtime. For this purpose, faculty and exempt employees do not report emergency leave taken.
Please contact the Payroll Office at 4-3248 or 4-1909 if additional assistance is needed.
W-2's Now Available Online...
Click here for the steps to access your W-2 online through My Sam.
Where is my 1098T?
Click here for the steps to access your 1098T online through My Sam.
Non-Exempt Time Reporting...
Please report any holiday hours under RGS (Regular Gross Salary) on your online time sheet. For full-time employees the holiday time is 8.00 hours per day, and for any part-time staff please record the appropriate amount of time for your FTE.
If you worked the holiday, please report the number of hours worked in the equivalent hours earned or equivalent paid, whichever your department has chosen, up to 8.00 hours (for full-time employees).
Please contact the Payroll Office with any questions.
Time To Check Your Information...
IRS regulations (Reg. 3103492(f)(2)-1(c)(3)) require Sam Houston State University to annually remind you to file a new form W-4 whenever there is a change in filing status, exemption allowances, or a change in your exempt status. You are required to submit a new W-4 when there is a decrease in the number of allowances you are entitled to claim or if your exemption from withholding is no longer valid. You are able to file a new W-4 whenever you wish to increase your allowances.
Your current status for W-4 purposes can be found on My Sam, Campus Resources, Banner Self-Service, Employee, Tax Forms, W4 Tax Exemptions or Allowances. After reviewing your current status, please make any necessary changes by clicking the UPDATE link at the bottom of the screen and you will be given the opportunity to update your information. Please confirm the changes by saving the information prior to exiting the screen.
Faculty and staff can now split their direct deposit to different accounts. Please contact the Payroll Office for more information or with any questions.
Access the form here: Direct Deposit Form
Approving Non-Exempt Time Sheets...
If you are an approver and need assistance with approving online time sheets, please refer to this manual: Approving Time Sheets and Leave Reports
"It is the function of the Payroll Office of the University to produce, in a timely manner, an accurate payroll that complies with all state and federal regulations."
Our office is located in the CHSS Building, Suite 420 and we are open 8:00 am - 5:00 pm, Monday thru Friday.
Our mailing address is:
Sam Houston State University
Huntsville, TX 77341-2095
936.294.1909 - Phone
936.294.1099 - Fax