Payroll Office

Energy Conservation Day - Friday, March 16th:

Per HR Policy B-4 (Holidays and Energy Conservation Day) Section 5:

"The university is officially closed for Energy Conservation Day.  As such, only essential personnel report for duty.  Nonessential personnel reporting for duty on Energy Conservation Day must receive prior approval from their divisional Vice President and the Vice President for Finance and Operations."

Effective with the Energy Conservation Day – March 16, 2018 – staff employees will be granted emergency leave to accommodate the university closure based on their regular work schedule.  Please indicate emergency leave on all non-exempt staff employee time sheets.  Non-exempt essential personnel that are requested to work by their supervisor during the closure will report eight (8) hours emergency leave and any hours worked will be recorded as equivalent hours, up to forty (40) hours physically worked in the week.  Additional hours beyond forty (40) physically worked should be reported as overtime.  Please consult with your supervisor as to the ability to report either as paid or time earned for later use.  Exempt employees and faculty will not report the closure.   

2018 Federal Withholding Tax Rates - Implementation Effective Feb 15:

Sam Houston State University will implement the updates to the federal income tax withholding tables starting with the Feb. 15 paycheck. Per Internal Revenue Service instructions, no adjustment is required for payroll amounts paid in January and Feb.1 using the 2017 tax rates.

In addition, the IRS has stated that employees are not required to complete a new Form W-4 this year. Employees, however, wishing to update or view their current Form W-4 can do so online through the Tax Forms link on their Banner Employee Profile.  

At this time, the IRS withholding calculator is currently unavailable. However, please visit the following IRS Services Guide for general tax assistance

Please direct any questions that we may be able to assist with to

Emergency Leave Time Reporting...

SHSU closed Tuesday, January 16th and Wednesday, January 17th. 

Please use leave type Emergency (EMR) to record time used for non-exempt employees. Exempt employees are not required to report emergency time for these days.

Please contact Payroll Services with any questions.

Where is my 2017 W-2 and 1095-C?

For directions on how to access your W-2 and 1095-C on the new Employee Profile, please click here.

Looking for your time sheet or leave report?

Time sheet and leave report online access will be slightly different with the launch of the new My Sam/Employee Profile on Dec. 15th. Click here for a short tutorial to assist you.

New to Employee Profile?

Click here for a quick reference guide. Please contact Payroll Services at 4-1273 with any questions.

Employee Electronic Tax Form Consent...

Please reference our Online Tax Form Instructions to make your selection for online delivery of your W-2 and 1095-C. 

If you have previously selected online delivery for your W-2 or 1095-C, you do NOT need to make the selection again. Any printed W-2's will be mailed on January 31, 2018 to the employee's W-2 address on record.

Please direct any questions to Payroll Services by calling 936-294-1273, by email at or in person at the Thomason Building Suite 203.

Our Mission

Students talking

"It is the function of the Payroll Office of the University to produce, in a timely manner, an accurate payroll that complies with all state and federal regulations."

Our office is located in the John W. Thomason Building, Suite 203 and we are open 8:00 am - 5:00 pm, Monday thru Friday.

Our mailing address is:

Sam Houston State University
Payroll Services
Box 2095
Huntsville, TX 77341-2095
936.294.1273 - Phone
936.294.1099 - Fax