Graduation Checklist

Required Advisement

Once you reach Senior classification with 90 completed hours of course work, you are required to be advised prior to registration in each term until you complete your degree requirements.

See the Sam Center on campus to set up an appointment with an academic advisor or you may also see the advisor from your academic department if you so wish.

Application for Degree

Submit your Application for Degree by the deadline date as noted in the Academic Calendar for the term in which you plan to complete your degree requirements.

Transfer Course Work

Immediately upon submission of the Application for Degree, report any transfer course work currently in progress for your degree to the Registrar’s Office.

The Monday following the commencement ceremonies, verify that final transfer grades are reported to the Registrar’s Office by the transfer institution.  Transfer grades are due no later than the deadline for SHSU final grades.  Deadline dates may be found on the Academic Calendar.

Degree Plan Exceptions

Have your advisor initiate any Exceptions to be processed to your current degree plan prior to the term of your graduation.  All Exceptions should be received in the Registrar’s Office no later than the 4th class day of Summer term for Summer degree candidates, or the 12th class day of the Fall/Spring term for Fall/Spring degree candidates.

Check your Graduation Status

You will receive an e-mail to your SHSU student email account regarding your graduation status after which you may go online and verify via the Notes section in Degree Works. Any discrepancies noted in your graduation status should be reported immediately to your academic advisor who can then forward the appropriate information to the Registrar.  (Degree evaluations will only be available for students who submit an Application for Degree to the Registrar’s Office.)

Two weeks after graduation you may confirm your final graduation status by checking your unofficial transcript.  Awarded students will have their 'Awarded Degree' and 'Degree Date' sections populated with the appropriate information.  Emails detailing your final status will be sent out by the Registrar's Office in the weeks following commencement.

Name in Commencement Program – Buckley Amendment Information

If you have invoked the Buckley Amendment to restrict your public directory information, your name will not be published in the commencement program.

However, if you prefer your name be published in the commencement program, you must submit a request to release your name for public directory prior to the printing of the commencement program. (Note: The commencement program goes to press six weeks prior to the commencement ceremony date.)

After filling out the Buckley Amendment form, submit the request to release your name to the Registrar’s Office.  Please note that in doing so, your information will become public directory information once again.

**SHSU Employees who have applied to graduate likely have Buckley invoked and will need to release their information in order for their names to appear in the commencement program.

Cap and Gown

Purchase your cap and gown through the Barnes and Noble Bookstore prior to the commencement ceremony.  (To view the commencement ceremony schedule, visit the Commencement Schedule website.) Learn more about graduation regalia.

Permanent Legal Address

Verify your permanent legal address via My Sam to ensure that your diploma is mailed to the appropriate address.  This should be verified no later than the last class day of the term in which you have applied for graduation (See Academic Calendar for last class day.)

Outstanding Balance

All outstanding balances must be paid in full prior to the release of diplomas.  Be sure to check your student account via My Sam for any outstanding balances.  See the Bursar’s Office to make your payment.

Exit Counseling for Financial Aid

If you have financial aid assistance, you must login to the Financial Aid site via My Sam to complete Exit Counseling for Financial Aid.  Failing to do so will prohibit you from ordering an official transcript upon the posting of your degree. For more information, please visit the Financial Aid website.

Job Search Assistance After Graduation

Career Services provides job search assistance to SHSU alumni at no charge. Be sure you update your JOBS for KATS profile information prior to graduation. It is especially important to change your prior classification status to "alumnus" and upload or update your most current resume.

Employers regularly contact university departments seeking referrals of qualified graduates for full time professional employment opportunities. Don't miss out because your resume is outdated and your contact information is incorrect!

Leave Your Legacy

Visit the Senior Class website for more information or leave your legacy today!

For additional information regarding SHSU graduate programs, please visit the SHSU Graduate Studies website.

Finances After Graduation

The Student Money Management Center provides services to students and SHSU alumni that support individuals in obtaining a financial game plan after graduation.

Services include helping students determine how much their monthly loan payments will be and how to process public service loan forgiveness.

The Student Money Management Center would also like to emphasize the importance of budgeting. As you begin your career and receive what will most likely be your biggest one time raise, the SMMC would like for you to keep several things in mind, such as an emergency fund, your cornerstone of wealth and retirement planning.

To schedule a personalized consultation, please contact the SMMC directly by phone at 936-294-2600, through email at, or by stopping by the SMMC offices located in the Student Affairs Annex at 919 Bearkat Blvd.