Forms and Documents

Disclaimer: It is the student's responsibility to verify if a faxed or mailed form is received in the Registrar's Office by the deadline date. It is also the student's responsibility to keep any and all documentation such as fax confirmation or a certified mail receipt.

Forms and documents can either be mailed, faxed or electronically sent to the Registrar's office

Forms/Documents may be:
Sent electronically to registrar@shsu.edu
Faxed to: 936.294.4964
Mailed to:
Office of the Registrar
Box 2029
Huntsville, Texas 77341-2029

Student Forms and Faculty & Staff Forms

RequestName of FormProcess
Add/Drop Form Add Link has been disabled.
(Students may still Q-Drop in MySam)
From this point forward, please contact the department of the class to pursue a class schedule change. If approved, a memo must be submitted from the Chair with approval from the Dean.
Address Change To update your Permanent Legal Address, please contact the Payroll Office at 936-294-1909 For assistance with processing address change requests, please contact the Payroll Office.
Application for Degree Application for Degree Form  Student submits the form to the Registrar's Office
Audit Process Rules Rules for Auditing a Course  Student visits Registrar's Office for official form.
Buckley Amendment Buckley Amendment Form  Student submits the form to the Registrar's Office.
Declare / Change
Major/Minor

Declare/Change Major: Undergraduate

Health Sciences 
Business 
Criminal Justice 
Education 
Fine Arts and Mass Communication 
Humanities and Social Sciences 
Sciences 
General Studies 
Double Major 

 

Please note the signature routing as required on the forms.
Duplicate Diploma Request for Duplicate Diploma  Student submits the form to the Office of the Registrar.
IRS 1098 IRS 1098 Form Students may access their IRS 1098 Form through MySam.
Name Change Students may request name, W2 address, and social security changes by accessing the Payroll Office's official change request form

Social Security or Name Change request forms must be accompanied with a copy of your social security card in order to be processed.
Peace Officer and Firefighters Exemption Peace Officer and Firefighters Exemption Form-  Student submits the form to the Office of the Registrar.
Resignation Resignation Request 
 
Student submits this electronic form to the Registrar's Office. If submission is successful, student will receive an email confirmation and important FYIs.
Senior Citizen Waiver Form Application for Senior Citizen Waiver Form  Student submits the form to the Registrar's Office.
Social Security Number Change Students may request name, address, and social security changes by accessing the Payroll Office's official change request form Student submits the form to the Payroll Office
Transcript by Mail Request for Copy of Official Transcript by Mail  Student submits the form to the Office of the Registrar.
Transcript by Proxy Request By Proxy for Copy of Official Transcript  Student submits the form to the Office of the Registrar
Tuition Rebate Form Tuition Rebate Form  Student submits the form to the Office of the Registrar

Faculty & Staff Forms

RequestName of FormProcess
Academic Dishonesty Please contact the Dean of Students, Dean Yarabeck, at (936) 294-1785 or jyarabeck@shsu.edu for Academic Dishonesty issues.
Academic Distinction Academic Distinction Form  The form is submitted to the Registrar’s Office.
Cancel Course Request to Cancel Course Form  Department request to cancel a course.
Class Maintenance Form Class Schedule Maintenance Form  The form is submitted to the Registrar’s Office.
Course Prerequisite & Description Update Request Course Prerequisite & Description Update Request The form is submitted to the Registrar’s Office.
Degree Plan Exception Form

Graduate Program Exception Form 
Exceptions to Major Requirements (Ugrad)
Exceptions to Minor Requirements (Ugrad)
University Core Exceptions

These forms are submitted to the Registrar’s Office.
Degree Plan Adds, Changes, or Updates Contact Dawn Caplinger with the Office of Academic Planning and Assessment at (936) 294-4156 or dbc001@shsu.edu.
Department Request for Access to INB Banner Student Forms Department Request for Access to INB Banner Student Forms  The form is submitted to the Registrar’s Office.
Grade Change Request for Change of Grade  Professor request to change a student’s grade.
International Programs Placement Waiver Placement Waiver Request Form  Staff request to waive student placement requirements.
Minimum Hour Restriction Minimum Hour Restriction Form  Student gets signature approval from their coordinator then the form is submitted to the Office of the Registrar.
Move Students from one CRN to another CRN Move Student CRN form   The form is submitted to the Registrar’s Office.
Section Attribute Information Section Attribute Information Form  The form is submitted to the Registrar's Office.
Special Titles Special Titles Form  If a course requires a special title the department submits the form with all applicable information to the Registrar’s Office.
University Center Changes University Center Class Schedule Add Delete Change Form  This form is submitted to the Registrar's office