Resignations, Refunds and Drop Policies

Resignations

To resign (withdraw from all your classes) from the University, you must notify the Registrar's Office, Estill Bldg. 331, and process a Resignation Request in person, by mail (Box 2029, Huntsville, TX 77341) or fax (936) 294-1737.

The Resignation Request  must have a written signature and becomes effective the date received by the Registrar's Office. This is the date which is used for determining any refund. The student is responsible for clearing all debts owed to the university.

Students who fail to officially resign from the university will receive the grade of "F" for each course in which they are enrolled. If you are enrolled in only one class you must resign. To learn more about the University's policy on student resignations, view the document: Student Resignation Policy.

If you are a financial aid student and resign, you may be responsible for repayment of certain types of financial aid received during the term. For more information view the document: Return of Title IV Funds Policy .

Resignation Deadlines Summer 2014

Actions
(Summer 2014)
MinimesterSummer
Full Term
Summer I
Part of Term
Summer II
Part of Term
Deadline to Resign with 100% refund (Must be received by 5 pm) May 9 May 28 May 28 July 1
Deadline to Resign without a mark of “W” May 14 June 6 June 3 July 8
Deadline to Resign and not receive a grade of "F" (Must be received by 5 pm) May 23 July 30 June 25 July 30

Dropping Courses

Dropping Courses - A student who drops one or more courses for any given term, but remains enrolled in at least one course for the remainder of the semester as a student at this University, may be eligible for refunds. There is a 100% refund (does not apply to students dropping to "0" hours.) for dropping classes for the first 12 class days for Fall term. Drops must be processed by 11:59 p.m. on the day of the deadline to receive a refund on My Sam. You cannot drop your only class. YOU MUST RESIGN if you are dropping your only course for the term.

Students may drop courses online without the grade of "F" until the deadline. See Schedule Changes Deadlines.

NOTE: Students may not drop a course or resign after the final exam has been administered for that course, regardless of whether the final exam has been taken. If a course is dropped after the final exam was administered, the course grade will be changed to a grade of "F".

Limitation of Q Drops

Students will be allowed to drop (Q-drop) no more than five classes during their academic career at Sam Houston State University. Classes dropped prior to the 12th class day will not be included in the calculation of the accumulated five Q-drop count. Students who have met their limit of five Q drops will need to petition the University Registrar for permission to drop any additional classes. If the Registrar denies the request to drop a class above the five Q-drop limit, the student will be required to remain in the class for the remainder of the term.

This policy will take effect with the start of the Fall 2004 semester. Any drops accumulated prior to the Fall 2004 will not be included in this calculation.  However; section 51.907 of the Texas Education code was enacted by the State of Texas in spring 2007 and applies to students who enroll in a public institution of higher education as first-time freshmen in fall 2007 or later and limits the number of courses a student is permitted to drop. Any course that a student drops is counted toward the limit if "(1) the student was able to drop the course without receiving a grade or incurring an academic penalty; (2) the student's transcript indicates or will indicate that the student was enrolled in the course; and (3) the student is not dropping the course in order to withdraw from the institution." Some exemptions for good cause could allow a student to drop a course without having it counted toward this limit, but it is the responsibility of the student to establish that good cause.

Any college student affected by this statute that has attended or plans to attend another institution of higher education should become familiar with that institution's policies on dropping courses.

 

Resignation Refund Policy

The student who officially withdraws from all of his/her courses for a given term from Sam Houston State University may be eligible for a refund of tuition and the specified fees, based upon the highest number of hours in which he or she is enrolled for the term.

Students that are registered for more than one part of term would not need to process a resignation unless they are dropping ALL class for ALL parts of term. Students process course drops as normal.

Refunds are made in accordance with the following refund schedule:

Resignation Refund Schedule (Fall/Spring)

Refund Schedule
Before the 1st class day 100% (Less $15 Matriculation Fee)
1st class day through 5th class day 80%
6th class day through 10th class day 70%
11th class day through 15th class day 50%
16th class day through 20th class day 25%
Thereafter No refund

NOTE: Class days are University class days, not the number of days an individual class meets. Class days are to be counted from the first class meeting of on-campus daytime courses as indicated in the Academic Calendar.

Counting Class Days For Refunds

Class days are University class days, not the number of days an individual class meets. Class days are to be counted from the first class meeting of on-campus daytime courses as indicated in the Academic Calendar.

Students who receive Title IV aid in the form of a Pell Grant, Supplemental Educational Opportunity Grant, Federal Stafford Loan or PLUS Loan and resign on or before completing 60% of the term will be required to repay the percentage of unearned financial aid according to the federal "A Return to Title IV Aid* formula from the 1998 Re-authorization of the Higher Education Act. The percentage of aid to be repaid to SFA programs is equal to the number of calendar days remaining in the term divided by the number of calendar days in the term.

Refunds are to be returned to lenders or program accounts in the following statutorily specified order provided the student has received funds from the account:

1. Unsubsidized Federal Stafford Loan 2. Subsidized Federal Stafford Loan
3. Unsubsidized Direct Stafford Loans 4. Subsidized Direct Stafford Loans
5. Federal Perkins Loans 6. Federal PLUS Loans
7. Direct PLUS Loans 8. FSEOGs
9. Other federal, state, private or institutional sources of aid 10. The Student

The above schedule assumes the student has paid his or her fees in full. A different schedule applies to the installment payment plan participants - the primary difference in the schedule being the requirement for the University to compute the refund based on the assumption that the full amount of tuition and fees has been collected. Therefore, it is possible, and probable, that a student in the installment plan could owe more in tuition and fees than already collected by the University. These extra amounts, if any, would be due and payable before the student would be allowed to resign from the University.

Students may determine their account balance via the Internet. They should select the "Financial System" option from the SamWeb link at the home page. (www.shsu.edu)


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