Testing Procedures for Accommodated Exams

A student’s testing accommodations will be indicated on his/her Classroom Accommodation Forms (CAF’s) issued by the Services for Students with Disabilities (SSD).  SSD recommends that students schedule private consultations with their instructors at the start of the semester to present their CAF’s and discuss the arrangements for accommodated exams, as well as any other accommodations indicated on the forms.  In general, making the necessary arrangements for testing accommodations is a responsibility shared by the student, the instructor, and SSD (see the topics listed below for additional information).  Questions or concerns regarding testing accommodations should be addressed to the staff of the SSD office located in the Lee Drain North Annex building (next to Farrington) or by telephone: 936-294-3512.   


Topics Addressed on this Page:
Extended Time for Exams 
Testing Site with Limited Distractions
Adaptive Technology for Test-taking Purposes
SHSU Huntsville Campus Testing Procedures
The Woodlands Center Testing Procedures
University Park-Northwest Houston Campus Testing Procedures
Blackboard and other On-line Exams
Correspondence Course Exams

Extended Time for Exams
The amount of time allotted to students approved for this accommodation is typically either time and a half (1.5x) or double time (2x), as indicated on the Classroom Accommodation Form.  The extended time factor is applied to the base time allotted by the instructor for the classroom (or on-line) exam (e.g., time and a half for a 60-minute exam would be 90 minutes).  A student approved only for extended time (not a testing site with limited distractions) may take classroom exams in the classroom setting, provided that arrangements can be made for the extended time.  In the event that class scheduling conflicts preclude the allotment of extended time in the classroom setting, SSD requests that the instructor locate an alternative testing venue for the accommodated student in the academic building or department in which the class is held.  The SSD office may also be used as the alternative testing venue in such an instance, provided that the academic department is unable to accommodate the extended time format due to scheduling conflicts (see SHSU Huntsville Campus Testing Procedures below). 

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Testing Site with Limited Distractions
A testing site with limited distractions is a private room or office (separate from the classroom) that is relatively free of ambient noise and social interaction and furnished with adequate lighting and desk space.  SSD will approve this accommodation for students whose disabilities render them especially vulnerable to distractions in a testing situation.  With regard to the identification of a  limited-distractions test site, SSD requests that the instructor first attempt to locate an appropriate venue for the accommodated student in the academic building or department in which the class is held and to make the necessary proctoring arrangements (e.g., with a departmental teaching assistant or support staff).  In the event that an appropriate venue is not available and/or proctoring arrangements cannot be made in the academic department, the SSD office may serve as the alternative testing venue with advance notification on the part of the student and instructor (see SHSU Huntsville Campus Testing Procedures below).
Note:  A hallway or corridor in an academic building is not considered to be an appropriate venue for the purposes of limited-distractions testing. 

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Adaptive Technology for Test-taking Purposes
Depending on the nature of the student’s disability, SSD may approve the use of adaptive technology for test-taking purposes.  Among the technologies available at the Adaptive Technology Lab in the SSD office are CCTV video magnifiers and various software programs, such as screen magnifier/reader and scan-read, text-to-speech software.  Students approved by SSD for the use of such technologies on exams should, in most instances, make the necessary scheduling arrangements to take their exams at the SSD’s Adaptive Technology Lab (see SHSU Huntsville Campus Testing Procedures below).  It should also be noted, however, that the ADA workstations in the Computer Labs and the Newton-Gresham Library are equipped with screen magnifier/reader software and other adaptive technologies (see Adaptive Technology Available on the SSD home page).  

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SHSU Huntsville Campus Testing Procedures
The Services for Students with Disabilities office located in the Lee Drain North Annex building (telephone 936-294-1715 or 936-294-3512) has testing rooms/cubicles and an Adaptive Technology Lab designated for accommodated exams.  Advance notification on the part of the student and instructor is required for the use of the SSD’s testing facilities.  The responsibilities of the student, the instructor, and SSD with regard to testing arrangements at the SSD office are detailed below.
Note:  Students approved by SSD for testing accommodations are not required to take their exams at the Counseling Center, provided that the instructor is able to make the necessary arrangements for the accommodations in the academic department.  Due to the heavy demand on the Counseling Center’s testing rooms, SSD requests that instructors first attempt to determine whether or not a student approved only for extended test time and/or a testing site with limited-distractions can be accommodated in the academic department (see Extended Time for Exams and Testing Site with Limited Distractions above).  If the academic department is unable to provide the approved testing accommodations, the SSD office is available as the alternative testing venue on the main campus (as per the procedures detailed below).  


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Student’s Responsibilities

1.   The student is responsible for discussing the testing arrangements with the instructor prior to each scheduled exam.

2.   The student is responsible for scheduling a test appointment with the Services for Students with Disabilities office.  Advance notification on the student’s part is required for scheduling purposes.  To schedule test appointments in the Fall and Spring semesters and Summer sessions, the student must contact SSD at least three (3) working days prior to the date of the classroom exam (e.g., by 5:00 pm on Wednesday for an exam to be taken the following Monday), ten (10) working days in the case of final exams.  For the purposes of the mini session (i.e., mini-mester), at least two (2) working days’ advance notice is required for scheduling test appointments, five (5) working days in the case of final exams.  The student taking a mini session course is advised to schedule his/her test appointments for the entire session upon receiving the classroom exam dates from the course instructor.  The student may also schedule test appointments for the entirety of the Fall or Spring semesters or Summer sessions at the outset of the term.  

Failure on the student’s part to provide sufficient, advance notice will result in the denial of his/her request for a test appointment on the date in question. 

The student is expected to schedule his/her test appointment to coincide with the date and time of the classroom exam, unless a conflict with his/her course schedule or the SSD’s testing schedule precludes such an arrangement.  In the latter event, SSD recommends that the student schedule the test appointment at a time approximate to that of the classroom exam.  It should be noted that the SSD’s testing facilities are available during business hours only, i.e., Monday through Friday from 8:00 am to 5:00 pm.   Due to the aforementioned scheduling constraints, SSD is unable to guarantee that a test appointment will be available to coincide exactly with the time of the classroom exam.  Test appointments at the SSD office are scheduled on a first-come, first-served basis.  SSD recommends that students provide as much advance notice as possible for the scheduling of final exams, given the demands on the SSD’s testing facilities during finals week. 

Test appointments must be scheduled in person at SSD office located in the Lee Drain North Annex building (next to Farrington) or by telephone at 936-294-1715 or 936-294-3512 (unless an alternative means of scheduling has been identified, as in the case of a student whose disability prevents him/her from communicating by telephone)

3.   The student is responsible for apprising the SSD staff of his/her need for special testing arrangements, such as the assistance of a reader and/or scribe or the use of a computer and/or adaptive technology, upon scheduling his/her test appointment.

Note:  Such accommodations require prior SSD approval.

4.   The student is responsible for providing the instructor with advance notice of the date and time of each test appointment scheduled at the SSD office.  With regard to test appointments in the Fall and Spring semesters and the Summer sessions, the student should notify the instructor at least three (3) working days prior to the appointment date, ten (10) working days in the case of final exams.  For the purposes of the mini session (i.e., mini-mester), at least two (2) working days’ advance notice to the instructor is required, five (5) working days in the case of final exams.  It is therefore recommended that the student notify the instructor by voice mail and/or e-mail of the test appointment date and time upon scheduling with SSD, or, in the event that the student has scheduled test appointments for the entire semester at the outset of the term, to provide the instructor with a timely reminder of each appointment.  The student is further advised to request that the instructor deliver or forward a copy of the exam and a completed, SSD Testing Form to the SSD office at least one (1) working day prior to the test appointment date, three (3) working days in the case of final exams (see Instructor’s Responsibilities below).      

5.   The student is responsible for arriving at the SSD office on time for his/her test appointment.  If the student is more than fifteen (15) minutes late for the appointment, he/she will not be allowed to take the exam.  In such an event or in the case of a no show, the student is required to obtain the instructor’s written permission in hard copy or e-mail and to submit same to SSD in order to reschedule the test appointment at the Counseling Center.  A student arriving for a test appointment at the SSD office up to fifteen (15) minutes late will be seated for the exam but will have his/her test time docked accordingly. 

6.   The student is responsible for notifying SSD as soon as possible in the event that he/she is unable to attend a test appointment due to an illness or emergency.  In such an instance, the student is required to obtain the instructor’s written permission in hard copy or e-mail and to submit same to SSD in order to reschedule the test appointment at the SSD office.

7.   The student is responsible for observing the institutional standards regarding academic honesty and integrity while testing at the SSD office.  In the event that a student is suspected of academic dishonesty, SSD staff will confiscate any materials in question, mark the item on which the student was working when said materials were confiscated, and allow the student to complete the exam.  Once the exam has been completed, staff will notify the instructor of the suspected offense and forward a report on the incident and any confiscated materials to the instructor for adjudication.

8.   The student is responsible for adhering to the rules of classroom conduct while testing at the SSD office.  The student will not be allowed to have food or drink available or to take multiple restroom breaks during the testing session unless such accommodations have been previously approved by SSD for medical reasons.

9.   The student is responsible for providing routine testing tools and materials (e.g., writing instrument, Scantron form, blue book, etc.) and being familiar with the operation of any adaptive technology approved by SSD as a testing accommodation.

10.   The student is required to surrender cell phones and other electronic devices, personal effects, and any study materials not authorized by the instructor for use on the exam to SSD staff for storage during the testing session.   

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Instructor’s Responsibilities

1.   The instructor is responsible for completing the SSD Testing Form, available in hard copy from the Services for Students with Disabilities (SSD) office located in the Lee Drain North Annex building (next to Farrington) or in electronic format from the SSD home page.

2  The instructor is responsible for delivering or forwarding the exam and the SSD Testing Form to the SSD office at least one (1) working day prior to the student’s test appointment date, three (3) working days in the case of final exams.  Such test materials may be hand delivered by the instructor or a teaching assistant, faxed to 936-294-3794, or e-mailed to disability@shsu.eduWhen sending an exam and the SSD Testing Form by e-mail attachment, the instructor is advised to request a receipt confirmation.  

3.   The instructor is responsible for making the necessary arrangements to collect the exam from the SSD office once the staff has notified him/her of its completion or indicating his/her preferred method of return.  The instructor is advised to indicate on the SSD Testing Form whether he/she or a teaching assistant will collect the exam in person or whether the exam is to be returned by SSD via fax, e-mail attachment, campus mail, or sealed envelope sent with the student. 

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SSD’s Responsibilities

1.   The SSD staff is responsible for proctoring the exam so as to ensure the integrity of the testing process.  A video monitoring system is used for this purpose.   

2.   The SSD is responsible for facilitating the approved testing accommodations, such as the provision of a reader or scribe or access to adaptive technologies.

3.   The SSD is responsible for notifying the instructor in the event that a student is suspected of academic dishonesty on an exam (see Student’s Responsibilities above).

4.   The SSD is responsible for notifying the instructor once the student has completed the exam.  If the instructor has indicated a preferred method of return (e.g., fax, e-mail, campus mail, or sealed envelope sent with the student), SSD will make arrangements to return the exam by the method indicated.  Note:  SSD does not hand deliver completed exams to instructors.  

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The Woodlands Center Testing Procedures
The Woodlands Center-SHSU has a Testing Suite (Suite 303) that may be utilized for proctored, accommodated exams.  Advance notification on the part of the student and instructor is required for the use of The Woodlands Center’s testing facilities.  The responsibilities of the student, the instructor, and the on-site SSD staff with regard to testing arrangements at The Woodlands Center are detailed below.  Adaptive technologies required for test-taking purposes are available in the Testing Suite 303.

NoteWith regard to accommodated testing, The Woodlands Center’s testing facilities are to be used only for the testing purposes of academic courses held on site and are not available for testing required in courses held on the Huntsville campus. 


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Student’s Responsibilities

1.   The student is responsible for discussing the testing arrangements with the instructor prior to each scheduled exam.

2.   The student is responsible for scheduling a test appointment with the SSD Staff Assistant in the Testing Suite 303 or by telephone at 936-202-5045.  The SSD Staff Assistant is available for scheduling purposes from 4:00 pm to 9:00 pm, Monday through Thursday. Advance notice on the student's part is required for scheduling purposes.  The student must contact the SSD Staff Assistant at least three (3) working days prior to the date of the classroom exam (e.g., by 9:00 pm on Wednesday for an exam to be taken the following Monday) and at least ten (10) working days prior to the exam date in the case of final exams.  The student is encouraged to schedule test appointments for the entirety of the Fall or Spring semesters or Summer sessions at the outset of the term.

Failure on the student's part to provide sufficient, advance notice will result in the denial of his/her request for a test appointment on the date in question.  

The student is expected to schedule his/her test appointment to coincide with the date and time of the classroom exam, unless a conflict with his/her course schedule or the Testing Suite’s schedule precludes such an arrangement.  In the latter event, SSD recommends that the student schedule the test appointment at a time approximate to that of the classroom exam.  It should be noted that the regular hours for proctored, accommodated testing at The Woodlands Center Testing Suite are 4:00 pm to 9:00 pm, Monday through Thursday (to coincide with the work schedule of the SSD Staff Assistant).  Requests for testing arrangements at alternative hours due to extenuating circumstances will be considered on a case-by-case basis.  Due to the aforementioned scheduling constraints, SSD is unable to guarantee that a test appointment will be available to coincide exactly with the time of the classroom exam.  Test appointments for The Woodlands Center Testing Suite are scheduled on a first-come, first-served basis.  SSD recommends that students provide as much advance notice as possible for the scheduling of final exams, given the demands on the Testing Suite during finals week.

Test appointments must be scheduled in person at the Testing Suite 303 or by telephone at 936-202-5045 (unless an alternative means of scheduling has been identified, as in the case of a student whose disability prevents him/her from communicating by telephone).

3.   The student is responsible for apprising the SSD Staff Assistant at The Woodlands Center of his/her need for special testing arrangements, such as the assistance of a reader and/or scribe or the use of a computer and/or adaptive technology, upon scheduling his/her test appointment.  Note: Such accommodations require prior SSD approval.

4.   The student is responsible for providing the instructor with advance notice of the date and time of each test appointment scheduled at the Testing Suite.  The student should notify the instructor of the test appointment at least three (3) working days prior to the appointment date, ten (10) working days in the case of final exams.  It is therefore recommended that the student notify the instructor by voice mail and/or e-mail of the test appointment date and time upon scheduling with the SSD Staff Assistant, or, in the event that the student has scheduled test appointments for the entire semester at the outset of the term, to provide the instructor with a timely reminder of each appointment.  The student is further advised to request that the instructor deliver or forward a copy of the exam and a completed, SSD Testing Form to the SSD Staff Assistant in the Testing Suite at least one (1) working day prior to the student's test appointment date, three (3) working days in the case of final exams (see Instructor's Responsibilities below).

5.   The student is responsible for arriving at The Woodlands Center Testing Suite 303 on time for his/her test appointment.  If the student is more than fifteen (15) minutes late for the appointment, he/she will not be allowed to take the exam.  In such an event or in the case of a no show, the student is required to obtain the instructor's written permission in order to reschedule the test appointment with the SSD Staff Assistant.  A student arriving for a test appointment up to fifteen (15) minutes late will be seated for the exam but will have his/her test time docked accordingly.

6.   The student is responsible for notifying the SSD Staff Assistant at The Woodlands Center as soon as possible in the event that he/she is unable to attend a test appointment due to an illness or emergency.  In such an instance, the student is required to obtain the instructor's written permission in order to reschedule the test appointment with the SSD Staff Assistant.

7.   The student is responsible for observing the institutional standards regarding academic honesty and integrity while testing at The Woodlands Center Testing Suite.  In the event that a student is suspected of academic dishonesty, the SSD Staff Assistant will confiscate any materials in question, mark the item on which the student was working when said materials were confiscated, and allow the student to complete the exam.  Once the exam has been completed, the SSD Staff Assistant will notify the instructor of the suspected offense and forward a report on the incident and any confiscated materials to the instructor for adjudication.

8.   The student is responsible for adhering to the rules of classroom conduct while testing at The Woodlands Center Testing Suite.  The student will not be allowed to have food or drink available or to take multiple restroom breaks during the testing session unless such accommodations have been previously approved by SSD for medical reasons.

9.   The student is responsible for providing routine testing tools and materials (e.g., writing instrument, Scantron form, blue book, etc.) and being familiar with the operation of any adaptive technology approved by SSD as a testing accommodation.

10.   The student is required to surrender cell phones and other electronic devices, personal effects, and any study materials not authorized by the instructor for use on the exam to the SSD Staff Assistant for storage during the testing session.

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Instructor’s Responsibilities

1.   The instructor is responsible for completing the SSD Testing Form, available in hard copy at the Testing Suite 303 or in electronic format from the SSD home page.

2.   The instructor is responsible for delivering or forwarding the exam and the SSD Testing Form to the SSD Staff Assistant in the Testing Suite at least one (1) working day prior to the student's test appointment date, three (3) working days in the case of final exams. Such test materials may be hand delivered by the instructor or a teaching assistant to the Testing Suite 303 during the hours of 4:00 pm to 9:00 pm, Monday through Thursday. Alternatively, the instructor may e-mail the materials to twcdisability@shsu.edu or fax them to 936-202-5092. When sending an exam and the SSD Testing Form by e-mail attachment, the instructor is advised to request a receipt confirmation.

3.   The instructor is responsible for indicating on the SSD Testing Form his/her preferred method of receiving the completed exam. The instructor may indicate on the form whether he/she or a teaching assistant will collect the exam in person from the SSD Staff Assistant (available in the Testing Suite 303 from 4:00 pm to 9:00 pm, Monday through Thursday) or whether the exam is to be returned by fax, e-mail attachment, inter-campus mail, or in a sealed envelope sent with the student. 

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SSD Staff’s Responsibilities

1.   The SSD Staff Assistant at The Woodlands Center is responsible for providing or facilitating a proctoring arrangement for the exam.

2.   The SSD Staff Assistant is responsible for providing or facilitating the approved testing accommodations, such as an exam reader and/or scribe or access to a computer and/or adaptive technology (available in the Testing Suite 303).

3.   The SSD Staff Assistant is responsible for notifying the instructor in the event that a student is suspected of academic dishonesty on an exam (see Student's Responsibilities above).

4.   The SSD Staff Assistant is responsible for notifying the instructor once the student has completed the exam. If the instructor has indicated a preferred method of return (e.g., fax, e-mail, inter-campus mail, or sealed envelope sent with the student), the SSD Staff Assistant will make arrangements to return the exam by the method indicated. Note: The SSD Staff Assistant does not hand deliver completed exams to instructors.

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Note: Additional questions or concerns regarding the testing procedures for accommodated exams at The Woodlands Center may be addressed to SSD on the Huntsville campus at 936-294-3512 or disability@shsu.edu.

 

University Park-Northwest Houston Campus Testing Procedures

The University Park-Northwest Houston (UP-NHC) Campus has facilities that may be utilized for proctored, accommodated exams.  Advance notice on the part of the student and instructor is required for the use of these facilities.  The responsibilities of the student, the instructor, and the on-site, SHSU staff with regard to testing arrangements at the UP-NHC campus are detailed below.  Adaptive technologies required for test-taking purposes are available on site.

Note:  With regard to accommodated testing, the UP-NHC campus’ testing facilities are to be used only for the testing purposes of academic courses held on site and are not available for testing required in courses held on the Huntsville campus or at The Woodlands Center-SHSU.

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Student's Responsibilities

 1.     The student is responsible for discussing the testing arrangements with the instructor prior to each scheduled exam.

 2.     The student is responsible for scheduling a test appointment with the on-site, SHSU staff in Building 12, Room232, or by telephone at 281-290-2900.  The on-site staff are available for scheduling purposes from 8:00 am to 7:00 pm, Monday through Friday. Advance notice on the student's part is required for scheduling purposes.  The student must contact the on-site staff at least three (3) working days prior to the date of the classroom exam (e.g., by 7:00 pm on Wednesday for an exam to be taken the following Monday) and at least ten (10) working days prior to the exam date in the case of final exams.  The student is encouraged to schedule test appointments for the entirety of the Fall or Spring semesters or Summer sessions at the outset of the term.

Failure on the student's part to provide sufficient, advance notice will result in the denial of his/her request for a test appointment on the date in question.

The student is expected to schedule his/her test appointment to coincide with the date and time of the classroom exam, unless a conflict with his/her course schedule or the schedule of the on-site staff precludes such an arrangement.  In the latter event, SSD recommends that the student schedule the test appointment at a time approximate to that of the classroom exam.  It should be noted that the regular hours for proctored, accommodated testing at the UP-NHC campus are 8:00 am to 7:00 pm, Monday through Friday (to coincide with the work schedules of the on-site, SHSU staff).  Requests for testing arrangements at alternative hours due to extenuating circumstances will be considered on a case-by-case basis.  Due to the aforementioned scheduling constraints, SSD is unable to guarantee that a test appointment will be available to coincide exactly with the time of the classroom exam.  Test appointments at the UP-NHC campus are scheduled on a first-come, first-served basis.  SSD recommends that students provide as much advance notice as possible for the scheduling of final exams, given the demands on the staff and facilities during finals week. Test appointments must be scheduled in person at in Building 12, Room 232, or by telephone at 281-290-2900 (unless an alternative means of scheduling has been identified, as in the case of a student whose disability prevents him/her from communicating by telephone).

3.   The student is responsible for apprising the on-site, SHSU staff of his/her need for special testing arrangements, such as the assistance of a reader and/or scribe or the use of a computer and/or adaptive technology, upon scheduling his/her test appointment.  Note: Such accommodations require prior SSD approval.

4.    The student is responsible for providing the instructor with advance notice of the date and time of each test appointment scheduled at the UP-NHC campus.  The student should notify the instructor of the test appointment at least three (3) working days prior to the appointment date, ten (10) working days in the case of final exams.  It is therefore recommended that the student notify the instructor by voice mail and/or e-mail of the test appointment date and time upon scheduling with the on-site, SHSU staff, or, in the event that the student has scheduled test appointments for the entire semester at the outset of the term, to provide the instructor with a timely reminder of each appointment.  The student is further advised to request that the instructor deliver or forward a copy of the exam and a completed, SSD Testing Form to the on-site staff in Building 12, Room 232, at least one (1) working day prior to the student's test appointment date, three (3) working days in the case of final exams (see Instructor's Responsibilities below).

5.    The student is responsible for arriving at the office of the on-site, SHSU staff (Building 12, Room 232) on time for his/her test appointment.  If the student is more than fifteen (15) minutes late for the appointment, he/she will not be allowed to take the exam.  In such an event or in the case of a no show, the student is required to obtain the instructor's written permission in order to reschedule the test appointment with the on-site staff.  A student arriving for a test appointment up to fifteen (15) minutes late will be seated for the exam but will have his/her test time docked accordingly.

6.     The student is responsible for notifying the on-site, SHSU staff as soon as possible in the event that he/she is unable to attend a test appointment due to an illness or emergency.  In such an instance, the student is required to obtain the instructor's written permission in order to reschedule the test appointment with the on-site staff.

7.     The student is responsible for observing the institutional standards regarding academic honesty and integrity while testing at the UP-NHC campus.  In the event that a student is suspected of academic dishonesty, the on-site, SHSU staff will confiscate any materials in question, mark the item on which the student was working when said materials were confiscated, and allow the student to complete the exam. Once the exam has been completed, the on-site staff will notify the instructor of the suspected offense and forward a report on the incident and any confiscated materials to the instructor for adjudication.

8.     The student is responsible for adhering to the rules of classroom conduct while testing at the UP-NHC campus.  The student will not be allowed to have food or drink available or to take multiple restroom breaks during the testing session unless such accommodations have been previously approved by SSD for medical reasons.

9.     The student is responsible for providing routine testing tools and materials (e.g., writing instrument, Scantron form, blue book, etc.) and being familiar with the operation of any adaptive technology approved by SSD as a testing accommodation.

10.     The student is required to surrender cell phones and other electronic devices, personal effects, and any study materials not authorized by the instructor for use on the exam to the on-site, SHSU staff for storage during the testing session.

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Instructor's Responsibilities

1.  The instructor is responsible for completing the SSD Testing Form, available in hard copy from the on-site, SHSU staff in Building 12, Room 232, or in electronic format from the SSD home page.

2.   The instructor is responsible for delivering or forwarding the exam and the SSD Testing Form to the on-site, SHSU staff at least one (1) working day prior to the student's test appointment date, three (3) working days in the case of final exams.  Such test materials may be hand delivered by the instructor or a teaching assistant to Building 12, Room 232, during the hours of 8:00 am to 7:00 pm, Monday through Friday.  Alternatively, the instructor may e-mail the materials to universitypark@shsu.edu or fax them to 281-290-2905.  When sending an exam and the SSD Testing Form by e-mail attachment, the instructor is advised to request a receipt confirmation.

3.   The instructor is responsible for indicating on the SSD Testing Form his/her preferred method of receiving the completed exam.  The instructor may indicate on the form whether he/she or a teaching assistant will collect the exam in person from the on-site, SHSU staff (available in Building 12, Room 232, from 8:00 am to 7:00 pm, Monday through Friday) or whether the exam is to be returned by fax, e-mail attachment, inter-campus mail, or in a sealed envelope sent with the student. 

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The On-Site, SHSU Staff’s Responsibilities

1.  The on-site, SHSU staff at the UP-NHC campus are responsible for providing or facilitating a proctoring arrangement for the exam.

2.   The on-site staff are responsible for providing or facilitating the approved testing accommodations, such as an exam reader and/or scribe or access to a computer and/or adaptive technology.

3.  The on-site staff are responsible for notifying the instructor in the event that a student is suspected of academic dishonesty on an exam (see Student's Responsibilities above).

4.   The on-site staff are responsible for notifying the instructor once the student has completed the exam.  If the instructor has indicated a preferred method of return (e.g., fax, e-mail, inter-campus mail, or sealed envelope sent with the student), the on-site staff will make arrangements to return the exam by the method indicated.  Note:  The on-site staff do not hand deliver completed exams to instructors.

 

Additional questions or concerns regarding the testing procedures for accommodated exams at the UP-NHC campus may be addressed to SSD on the Huntsville campus at 936-294-3512 or disability@shsu.edu.

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Blackboard and other On-line Exams

Students approved by SSD for extended time on exams and/or the use of adaptive software (such as screen-reading or voice-recognition software) for test-taking purposes are entitled to receive these accommodations for on-line exams, including exams administered on Blackboard. For information on how to set extended time for an exam on Blackboard or to facilitate the use of adaptive software in Respondus LockDown Browser, respectively, instructors are referred to the protocols detailed below or to SHSU Online, i.e., the DELTA Center (delta@shsu.edu, 936-294-2780).

It should be noted that SHSU students requesting accommodations for on-line courses must first register with SSD and submit documentation of a mental or physical impairment that substantially limits academic functioning. Students are advised to contact the SHSU Services for Students with Disabilities office at 936-294-3512 (TDD 936-294-3786) to schedule a disability intake appointment (or telephone interview in the case of distance learners). Documentation may be submitted by fax (936-294-3794), e-mail (disability@shsu.edu), or regular mail (Services for Students with Disabilities, Box 2059 SHSU, Huntsville, Texas 77341-2059). If the student is approved for accommodations, SSD will forward an accommodation letter to the instructor of the on-line course at the student’s request. The accommodation letter will detail the specific accommodations that the student has been approved to receive.

Setting Extended Time (Timer Option) in Blackboard 9.1

Note:  For technical assistance, contact the DELTA Center at delta@shsu.edu or 936-294-2780. 

The Extended Time Option can be found on the Test Options page of a Test deployed to a Content Area.

1.  Click Add User or Group to search for course users and groups to add to the exception list.

2.  Use the Add User or Group window to search for and select the course user or group for whom the exception is being created.

Note: If you choose to use groups, you must make the group unavailable so that students do not see other group members' names, thus keeping their identity confidential.

3.  Select the user(s) or group(s) you wish to add to the exception and press Submit.

4.  You can then create exceptions for the user(s) and/or group(s) you selected based upon Number timer.


5.  Enter the Timer Value in number of minutes (i.e. for a one hour exam enter 90 minutes for 1.5x time; or 120 minutes for 2x time)

Note: To request time extensions for exams administered on platforms other than Blackboard, such as a publishing company's website, instructors are advised to contact the web/platform administrator.

 

Setting an Exam to Allow the Use of Windows –Based, Adaptive Software in Respondus LockDown Browser

The Windows version of Respondus LockDown Browser (version 1.0.5.17 and newer) allows a student to use screen-magnification/reading and voice-recognition software programs, such as ZoomText, JAWS, and Dragon Naturally Speaking, respectively.  It should be noted, however, that the use of such adaptive software lowers the security level of LockDown Browser.

To facilitate the use of adaptive software in LockDown Browser, the instructor must enable a setting that permits a specific student or students to use such applications.  The student, in turn, must follow certain steps to use the adaptive program.  The steps to be followed by the instructor and student, respectively, are detailed below.   

An instructor should follow these steps to allow a student to use a Windows-based, adaptive software program in LockDown Browser:

1.  Login to the online course on Blackboard using an instructor account.
2.  Select Control Panel on the side menu
3.  Select Course Tools
4.  Select the Respondus LockDown Browser tool (dashboard) and select "Modify Settings" for the exam.
5.  Select "Require Respondus LockDown Browser for this exam"
6.  Expand "[+] Advanced Settings" and select "Allow specific students to access this exam with screen readers (e.g. JAWS, ZoomText)."
Note: This setting would also allow the use of voice-recognition software, such as the Windows version of Dragon Naturally Speaking.

7.  Enter the usernames of the students allowed to use the accessible version of LockDown Browser.
8. Save the settings. 

Student using a Windows-based, adaptive software program in LockDown Browser from an ADA computer on the SHSU campus

The student should follow these steps:

1.  Download and install the latest SHSU LockDown Browser application for Windows, by going to the SHSU program installation menu on the Start menu.
2.  Open LockDown Browser on the Start menu. It will take the student directly to Blackboard.
3.  Begin Exam

Student using a Windows-based, adaptive software program in LockDown Browser from his/her personal computer

The student should follow these steps:

1.  Download and install the latest LockDown Browser application for Windows by clicking the following link: http://www.respondus.com/lockdown/download.php?id=139113547
2.  Login to Blackboard
3.  Begin Exam

Note: To facilitate the use of adaptive software programs for test-taking purposes on platforms other than Blackboard, such as a publishing company's website, instructors are advised to contact the web/platform administrator.

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Correspondence Course Exams
SHSU students requesting accommodations for correspondence course exams must first register with SSD and submit documentation of a mental or physical impairment that substantially limits academic functioning.  Students are advised to contact the SHSU Services for Students with Disabilities office at 936-294-3512 (TDD 936-294-3786) to schedule a disability intake appointment (or telephone interview in the case of distance learners).  Documentation may be submitted by fax (936-294-3794) or mail (Services for Students with Disabilities, Box 2059 SHSU, Huntsville, Texas 77341-2059).  If the student is approved for accommodations, SSD will either:  (a) provide him/her with an accommodation form to present to the Correspondence Office; or (b) forward an accommodation letter to said office in the case of a distance learner.  The Correspondence Office will provide the testing accommodations for exams administered on site or will forward directions regarding the accommodations to the designated testing site.  For more information on the designated testing sites for correspondence courses, students are advised to contact Gail Wright, Correspondence Office Coordinator, at 936-294-1003 or cor_gmw@shsu.edu.

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