What is the Facilities Inventory?

A uniform coding structure to identify physical facilities' building and room records.  It includes data fields for space type, condition, size, how it is used, and program department codes.

When do I fill out the Facilities Space Changes Reporting Form (FSCRF)?

Whenever there is a change in the following:  how a particular space is used (storage room made in to an office), if a different department takes over the space, when the program changes (Psychology to Philosophy, OR instruction to administration), an increase or decrease in the student capacity of an instructional room, when the space is to be shared between programs or departments, if changes are made for the room contact (this affects key requests), and when the structural layout of the walls are altered by renovation.

What does E&G stand for?

Education & General.  This is assignable space used to carry out institutional missions of instruction, research, and support.

What is considered an auxiliary building?

Income-generating structures and space such as dormitories, cafeterias, student union buildings, stadiums, athletic facilities, housing or boarding facilities used by a fraternity, sorority, or private club, and alumni center used solely for those purposes.  Auxiliary space is not supported by state appropriations.

What defines a building?

The THECB defines a building as a roofed structure with at least two walls for permanent or temporary shelter for persons, animals, plants, equipment, or supplies.  It is attached to a foundation, roofed, serviced by a utility (exclusive of lighting), and is a source of maintenance and repair activities.

What does NASF stand for?

Net Assignable Square Feet.  This is the sum of floor space within interior walls of rooms that is assigned to, or available for assignment to, occupants for use.  NASF is determined by room type and room use data fields.

What is the difference between "student capacity" and "maximum occupancy" of a room?

Student capacity is the number of students allowed for a given instructional space based on the nature of the instruction, structural configuration of the room, layout of the furnishings, and chair/desk count.  This is set by the department chair(s) in conjunction with the college dean and approved by the Provost's Office.  Maximum occupancy is the number of people allowed in a given space based on the NFPA Life Safety Code taking in to account square footage, seating type, number of exits, the direction of door swings, door construction, and door hardware among other factors.  Maximum occupancy is set by space management and approved by the Office of Risk Management.  Student capacity is always lower than the maximum occupancy of the room to allow for instructors.  The maximum occupancy number is posted in the rooms.  Student capacity levels can change where the fire code limit usually does not.