Enrollment Verifications

Enrollment information for each term, as reported to the National Student Clearinghouse, will be available approximately one week after each term's census day. If it is before census day for a term, or if the National Student Clearinghouse has not yet received the current term's information, please request a Letter of Intent. 

Enrollment verification through the National Student Clearinghouse includes the following: 

• Term start and end dates 
• Enrollment status during the term (full-time, half-time, etc.) and the effective status date 
• Expected graduation date 
• Certification dates for current and historical enrollment 

If you want to obtain an enrollment verification from the National Student Clearinghouse, follow the steps below: 

1. Log in to the National Student Clearinghouse website
2. Choose "Current Enrollment" or "All Enrollment" 
3. Click on "Obtain an Enrollment Certificate" 
4. Save, open, and print the file 

Former students and parents of current students may generate and print an Enrollment Verification Certificate via the National Student Clearinghouse.

Select the "Verify Current Enrollment" option after logging on to the site. A fee of $2.50 is charged by the Clearinghouse for this service. 

Former students may also order an official transcript through Parchment, which will contain history of semesters attended, grades, GPA, and any degrees awarded. 

Current students can request and receive a Verification of Enrollment directly from SHSU. These Verification of Enrollments are available starting the day after each term's census day. SHSU can also fill out select forms from a third-party that require enrollment verification, such as loan deferments and CHAMPVAs. 

Before census day for a term, we will not be able to provide enrollment verification. However, if needed, we can provide you with a Letter of Intent, which contains approximately the same information as a Verification of Enrollment. Verifications of Enrollment requested before census day will be completed after census day has passed. 

Request a SHSU Verification of Enrollment, submit a third-party form for enrollment verification, or request a Letter of Intent. 

SHSU Verification of Enrollments and Letters of Intent include the following: 

• Term start and end dates 
• Enrollment status during the term (full-time, half-time, etc.) and all registered courses 
• Expected graduation date 
• Current GPA and earned credits 
• Student classification (freshman, sophomore, etc.) 
• Academic program information 
• End-of-term academic standing and final grades, if requested after the term has ended 

Organizations (health insurance companies, prospective employers, etc.) can request enrollment verification directly from the National Student Clearinghouse. 

Select the "Verify Current Enrollment" option after logging on to the site. A fee of $2.50 is charged by the National Student Clearinghouse for this service. 

If there is a concern with a National Student Clearinghouse order, please email us at registrar@shsu.edu. You must include your National Student Clearinghouse transaction number in your email and a copy of the student's signed, authorized release of information. 

We cannot verify student information to third parties over the phone. 

To be considered enrolled, a student must: 

• Be registered for and currently attending classes through census day
• Have fulfilled their financial obligation to the university for the semester 

Only courses that you are actively enrolled in for the term count toward your course load and time status. Courses you are waitlisted for do not count. 

Undergraduate Time Statuses: 

• Full-time: 12 credit hours or more 
• Three-quarter-time: 9 - 11 credit hours 
• Half-time: 6 - 8 credit hours 
• Less than half-time: 0 - 5 credit hours 

Graduate Time Statuses:

• Full-time: 9 credit hours or more in fall and spring, 6 credit hours or more in summer 
• Half-time: 6 - 8 credit hours in fall and spring, 3 - 5 credit hours in summer 
• Less than half-time: 0 - 5 credit hours in fall and spring, 0 - 2 credit hours in summer 

Graduate Assistants: 

Graduate students employed by the University at least half-time as graduate assistants, research assistants, or teaching assistants should enroll in a minimum of six graduate credit hours per term to be considered full-time graduate students. The maximum course load for graduate assistants on half-time employment is nine credit hours per fall or spring term or six credit hours during the summer. 

Graduate assistants on less than a half-time assistantship may have the maximum course load authorization increased proportionately by the appropriate department/school chair. For more information on the employment of graduate assistants, refer to Academic Policy Statement 890303. 

Census day is always the last day in a term to drop courses without receiving a grade of Q. Enrollment is certified for each term on the full part of the term's census day. 

For fall and spring semesters, census day is the twelfth day of the term. For summer semesters, census day is the fourth day of the term. 

We cannot give Verification of Enrollments until the census day for the term has passed. Before census day, Letters of Intent can be provided instead. 

Send an email to graduationteam@shsu.edu requesting a letter of intent to graduate. 

Fill out a SHSU Verification of Enrollment request and upload your form when prompted. Leave all school/enrollment-related fields on the form blank and fill out any fields related to your personal information before uploading it. 

Before census day, you can still add/drop classes from your schedule with no record on your transcript, which can affect your enrollment status with the university. Because of this, we cannot certify your enrollment until the census day has passed. 

A Letter of Intent is meant to be used if you need proof of enrollment before census day. It contains the same information as a Verification of Enrollment, but acknowledges that you may still change your enrollment at the time it is issued.

Some holds do prevent us from releasing a Verification of Enrollment. Please reach out to us at registrar@shsu.edu if you would like to verify if you're currently eligible to receive a Verification of Enrollment or if you would need to clear any holds on your account first.