​Schedule Build Resources

New Request for Access 

For a new request for access to Ad Astra, Ad Astra Monitor, Ad Astra Align, Ad Astra Predict, or Ad Astra Schedule, send ALL of the following information: 

• Via email: schedule@shsu.edu 
• With the subject line: Ad Astra New Account Request (platform, ex. Ad Astra Monitor) 
• And in the body: 
  • Requestor Info: (1) Name, (2) Title, (3) SHSU User Name, (4) Department, and (5) Reason for access. 
  • Department chair (or higher) approval. Requestor should have the department chair submit the request (preferred), or can copy the department chair for follow-up. 

Existing Account/Access Issues 

For existing account/access issues with Ad Astra, Ad Astra Monitor, Ad Astra Align, Ad Astra Predict, or Ad Astra Schedule send All of the following information: 

• Via email: schedule@shsu.edu 
• With the subject line: Ad Astra Account Issue/ Password Reset Needed (platform, Ex. Ad Astra Monitor) 
• And in the body: 
  • Requestor Info: (1) Name, (2)SHSU User Name, (3) Request to reset password. 

https://app.adastra.live/login

https://www.aaiscloud.com/SamHoustonStateU/Default.aspx 

Fall and Spring

Schedule Build Timeline

Schedule Build Instructions

How to Receive Access

Email schedule@shsu.edu to request access to the Schedule Maintenance Workflow.
In the email, please include:

• Your name
• Your username/email
• Your department
• Your title

How to Login

How to Start a Request

Viewing and Responding to Requests

How to Set a Delegate

Under Construction - To access schedule training videos, please visit: https://www.intranet.shsu.edu/dept/registrar/scheduling/

Flex Entry Guide

• Changes to sections should be made before registration begins for the next term of the section. 
• Keep in mind that changes could impact students' financial aid, credit hours, account balances, etc. 
• Prior to cancelling a section, please verify the enrollment count is at zero. 
• If enrollment exists prior to cancelling, please contact the enrolled students and notify of cancellation. If possible, cancel the section prior to first class day or prior to last day a student can add online. 
• When submitting cancellation requests, please be as detailed as possible in the reasons for cancellation. 
• Meeting time and place should be added immediately after generating a CRN or at a later time. 
• The instructor should be added before the 1st class day. 
• Communicate with Department Chair(s) for accuracy of schedule. 
• Verify linked/crosslisted/coreqed/waitlisted sections with Schedule Build Team prior to advising opening for term of build. 
• View Schedule of Classes 

• Linked Courses - A lecture and lab with same prefix and number (ex: BIOL 1411). Lecture carries the hours and fee. Built at the Section level. 
• Co-Requisite Courses - Courses that are required to be taken concurrently (ex: AGRI 1319 & AGRI 1119 or Learning Community Courses: ENGL 1301 & HIST 1301 & MATH 1314). Built at Catalog level. 
• Cross-listed Courses - Courses that have the same instructor, at the same time, in the same room, and cover the same material (ex: MATH 3379 & STAT 3379). 

Accessed in SamWeb > Select the "Facilities Management" tab > Select "Building Liaison Report." Please contact Facilities Management for further campus building questions and information. 

Academic Policy 021120 defines course offering options. Below is the face-to-face option:  

A course in which at least 90% of instruction occurs when instructors and students are in the same physical setting at the same time. Face-to-face courses may be delivered on the main campus or at an off-campus location.

Academic Policy 021120 defines course offering options. Below is the online option:

• Online On Demand
  • An online on-demand course is defined as a course with 100% of the instruction occurring asynchronously (on-demand) online.  An online on-demand course may not require students to participate in any face-to-face instruction and may not require face-to-face exams.
• Online Live
  • An online live course is defined as a course with at least 90% of instruction occurring synchronously (live) online. Students enrolled in an online live course are required to participate in synchronous, online instruction and other course activities in real-time during scheduled class meeting times as indicated on the course schedule. An online live course may not require students to participate in any face-to-face instruction and may not require face-to-face exams
• Online Blended
  • An online blended course is defined as a course with both asynchronous (on demand) and synchronous (live) online instruction. Online blended courses have 10-90%% of instruction occurring asynchronously (on-demand) online, and 10-90% of instruction occurring synchronously (live) online. An online blended course may not require students to participate in any face-to-face instruction and may not require face-to-face exams. Synchronous (live) online meeting times must be communicated clearly on the course schedule.

Academic Policy 021120 defines course offering options. Below is the hybrid option: 

• Hybrid On Demand
  • A hybrid on-demand course is defined as a course with more than 50% and up to 75% of the instruction occurring asynchronously (on-demand) online, with the remainder of instruction occurring face-to face. The on-demand portion of the hybrid on-demand course may have student-optional online synchronous components including special guest lectures, review sessions, or faculty office hours that do not require mandatory attendance and that can be recorded for later viewing. Face-to-face meeting times must be communicated clearly on the course schedule
• Hybrid Live
  • A hybrid live course is defined as a course with more than 50% and up to 75% of the instruction occurring synchronously (live) online, with the remainder of instruction occurring face-to face. All meeting times must be communicated clearly on the course schedule.
• Hybrid Blended
  • A hybrid-blended course is defined as a course with more than 50% and up to 75% of the instruction occurring through a combination of asynchronous (on[1]demand) and synchronous (live) online instruction. Hybrid-blended courses have 10-65% of instruction occurring asynchronously (on-demand) online, 10- 65% of instruction occurring synchronously (live) online, and 25-50% of instruction occurring face-to-face. Face-to-face and online-live meeting times must be communicated clearly on the course schedule.

How to Create a Waitlist