Deployment, Tuition Assistance, and Veterans Benefits
If you wish to use Tuition Assistance, you must speak with your Educational Services Officer (ESO) or counselor at your base first to begin that process. If you are a prospective student, you must receive approval from your ESO, military counselor or Service prior to enrollment to use Tuition Assistance.
Active Duty Students
Active-duty students are currently serving military personnel who pursue educational opportunities while on active duty. They often utilize benefits such as Military Tuition Assistance (TA) and, in some cases, the GI Bill to cover tuition and related expenses, helping them advance their education without interrupting their service.
Refunds are not available for active duty service members deployed due to military orders or for individuals who voluntarily enlist.
If you need to modify your enrollment, please consider the following options:
- If Using Tuition Assistance: Consult your Education Counselor for guidance on potential schedule changes.
- If Using GI Bil® Benefits: Visit the Veterans Resource Center and contact Veterans Affairs at (888) 442-4551 for assistance.
If you’re a reservist or member of the National Guard called into duty after the start of a semester due to U.S. military demands, Texas state statues and Coordinating Board rules offer you three options regarding the tuition and fees you have paid to a public college or university:
Refund Receive a refund for the tuition and fees paid for the semester.
Incomplete Grade If eligible under the institution’s guidelines, receive an incomplete grade (X) in all courses, noted on your transcript.
Final Grade/Credit If you have completed a substantial amount of coursework and demonstrated sufficient mastery, the instructor may assign an appropriate final grade or credit, solely at their discretion.
Please Note:
Refunds are not available for active duty service members deployed due to military orders or for individuals who voluntarily enlist. These provisions apply only to those called into active military service.
- Submit Resignation Form
- Then send an email to registrar@shsu.edu from your SHSU email account:
- Subject line must read:
“Resignation Additional Documents – Military Orders (Sam ID 000xxxxxx)”
- Attach official military orders to the email
- You will receive a response regarding your resignation status within five business days.
Students may choose to drop some courses and/or request Incompletes for other courses. Please see the above tabs for information regarding dropping courses and requesting Incompletes, respectively.
If you are enrolled in multiple courses and need to drop a class (but not all), dropping may be appropriate. If a course is dropped after Census Day to earn a grade of "Q." However, if you wish to drop your only class for the term, you must submit a resignation request.
See more information on Q Drops for details.
Students may choose to drop some courses and/or request Incompletes for other courses. Please see the above tabs for information regarding dropping courses and requesting Incompletes, respectively.
- The student should contact each individual instructor to request a grade of “Incomplete” for each desired course.
- Each request for a grade of "X" is reviewed at the discretion of the instructor. If the request is approved by the instructor, a grade of "X" will be assigned for the approved course.
- Students will then have one semester to complete the coursework and earn the appropriate grade for each course with an Incomplete grade.
Each branch of service handles Tuition Assistance differently. To find out how to get started, visit your Educational Services Officer (ESO) or Education Counselor within your branch of military service for guidance.
Air Force
If you're actively serving in the Air Force, Air Force Reserves, Air National Guard, apply for TA through the Air Force Virtual Education Center (AFVEC).
Army, Army Reserve, and Army National Guard
If you are in the Army, Army Reserve, or Army National Guard, apply for TA through ArmyIgnitED.
Additional Information
For more information, contact your military branch for details on TA eligibility and the specific branch process for the submission of TA form:
Payment Due Dates
If you are using military Tuition Assistance (TA), the service member must meet the payment deadline for the semester. See payment due dates on Cashier's webpage
Select your Education Path in ArmyIgnitED and receive approval/verification in ArmyIgnitED from your Army Education Counselor. You will then need to receive approval/verification for the Education Path by Sam Houston State University.
Note: Prior to getting approved for your path, you must be fully accepted into Sam Houston State University for that requested program.
Register for classes through MySam
Note: Please adhere to pertinent insitutional and ArmyIgnitED deadlines.
- All classes must be registered prior to the first class day of the term.
- Please refer to your military Education Counselor for any steps and deadlines pertinent to ArmyIgnitED and Tuition Assistance requests.
Please refer to your Army Education Counselor for TA approval requirements and turnaround time.
Note: If you do not see your courses in ArmyIgnitED within 7 business days after registration, please contact us at registrar@shsu.edu.
- Meet all payment deadlines for the term
See Cashier's payment due dates.