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COCJ Student Forms & Resources

COCJ Academic Team

We are dedicated to delivering comprehensive academic support to students, faculty, and staff within the College of Criminal Justice. We serve as a central resource for academic inquiries, policy guidance, and helping students navigate their academic journey. 

We work to empower students to make informed decisions, overcome academic challenges, and achieve their educational goals. In collaboration with faculty and staff, we aim to foster a supportive learning environment that promotes academic success, engagement, and retention. 

Contact the CJ Academic Team

Email: cjacademics@shsu.edu

Phone: (936) 294-3041

Appointments Welcome!

You can schedule an appointment through Campus Connect or by contacting us at cjacademics@shsu.edu 

CJ Forms & Inquiries

Click the tabs below to view academic forms and resources for students within the College of Criminal Justice  

If you are having trouble completing any of the following forms, please reach out to the CJ Academic Team at Cjacademics@shsu.edu or at 936-294-3041.  

Important Notes:  

  • Submit all forms to the COCJ Academic Team via email, cjacademics@shsu.edu
  • All academic inquiries and requests will be reviewed in the order they are received. 
  • Typically, responses will be sent within 48 hours of the request being submitted 
  • Delays may occur during peak times.
  • Reinstatement Requests will be given priority due to their time-sensitive nature.
  • Please monitor your SHSU email inbox for updates regarding submitted academic requests.  

Forms & Information

Students are restricted to a maximum number of credit hours:  

Fall & Spring: 19 hours  

Summer: 14 hours  

If a student would like to take more than the maximum number of hours they will need to submit an Overload Request Form. 

Students that are not taking more than the maximum number of hours during a semester will not need to submit an overload request form.  

To request a Course Overload, please fill out the form below and return via email to Cjacademics@shsu.edu.   

Overload Request Form

When a course has certain restrictions that prevent students from registering, a student can request a Course Override to bypass the restriction. There are different types of Course Overrides depending on the restriction.  

Classification Override – Course is restricted to a classification (e.g., juniors/seniors).  

Prerequisite Override – The course requires successful completion of a prerequisite course in order to enroll.

Capacity Override – Course is full.  

Factors taken into consideration: current waitlist, necessity of course, alternative options available, extenuating circumstances,  

Factors NOT taken into consideration: Preference of specific professors, schedule preference  

Please make other arrangements for course registration as Course Override Request approval is not guaranteed.   

To request a Course Override, please click the link below: 

Course Override

A Walk-Only Request form may be submitted by a student who has not yet completed all degree requirements but would like to participate in the commencement ceremony.  

This request allows students to take part in the ceremony prior to the official conferral of their degree. However:   

  • Only extenuating circumstances will be considered.  
    • Extenuating circumstances may include a death or terminal illness in the immediate family, military service obligations, or relocation.  

All requests are subject to approval by the academic dean.  

Please note, if the request is approved, participation in the commencement ceremony does not signify completion or conferral of degree - the degree will be conferred in the semester in which all requirements are met. A new graduation application and fee must be submitted for the term in which degree completion is expected.  

To make a Walk-Only request, please email cjacademics@shsu.edu.

Explore the Student Resource Hub for direct links to helpful services.

Student Resource Hub

 

  • Submit all forms to the COCJ Academic Team via email, cjacademics@shsu.edu
  • All academic inquiries and requests will be reviewed in the order they are received.
  • Typically, responses will be sent within 48 hours of the request being submitted.
    • Delays may occur during peak times.
  • Reinstatement Requests will be given priority due to their time-sensitive nature.
  • Please monitor your SHSU email inbox
    • Updates regarding your request via your SHSU email.

Academic Probation & Suspension

The CJ Academic Team is committed to supporting Criminal Justice students who are on academic probation or suspension. We are available to answer questions, offer guidance, and help students connect with campus resources. If a student is not sure who to talk to or where to begin, they are always welcome to reach out to a member of the CJ Academic Team for assistance.

  • An undergraduate student who falls below the minimum 2.0 SHSU overall grade point average at the close of any term will be placed on probation.   
  • Students on probation are required to meet with an academic advisor in order to remain registered in the subsequent term.
Expectations of students placed on Academic Probation as well as helpful information can be found on the document below: 

Academic Probation Guidelines

  • Students whose SHSU overall grade point average falls below a 2.0 GPA in the term following the probation standing will be suspended academically.
  • Academically suspended students are required to be approved for readmission by the academic dean of the college to which the student will enroll at the time of their readmission. To begin the process, the Intent to Return Form will need to be completed.  

Expectations of students placed on Academic Suspension as well as helpful information can be found on the document below:

Academic Suspension Guidelines 

Academic Suspension and Financial Aid:  

Students who are receiving financial aid might be affected by a change in Academic Standing. Students who have been placed on Academic Probation and/or Academic Suspension may receive an email with information regarding SAP Appeals. This email will have the next steps that are needed in order to file a Satisfactory Academic Progress (SAP) Appeal. For more information, please visit the link below or reach out to the Financial Aid Office.   

Contact information for the Office of Financial Aid   

Phone:

 (936) 294-1774  

Location: 

Physical: 1903 University Ave   

Estill Bldg., Suite 201  

Office Hours:   

M-F 8:00am - 5:00pm

Academically suspended students are required to be approved for reinstatement by the academic dean of the college to which the student will enroll at the time of their reinstatement.   

To begin the reinstatement request process, students will need to complete an intent to return form. Once the Intent to Return Form has been submitted, students may be contacted for additional information during the review process. 

Intent to Return Form

For more information and detailed instructions about how to request reinstatement from suspension, please click here:

CJ Reinstatement from Suspension Guide

Please note that Reinstatement Requests will be reviewed in the order received. Once a case begins the review process, you can expect a decision within 3 to 5 business days. 

Frequently Asked Questions

Academic Advising


  1. How do I schedule an appointment with my advisor? You can schedule an appointment through Campus Connect. Please visit the Sam Center webpage.
  2. Who is my academic advisor? Advisors are assigned based on your major. To identify your advisor, visit the "Who Is My Advisor?" page, select your major, and contact your advisor or a member of your college's advising team.
  3. I need to be advised but there are no advising appointments available. The SAM Center offers in-person drop-in advising every Wednesday from 10:00 a.m.–12:00 p.m. and 1:00–4:00 p.m. The SAM Center is located in the College of Humanities and Social Sciences (CHSS) Building, Suite 170. If you are unable to attend a drop-in session, you may email your advisor with your questions.
  4. Can I change my major or add a minor or certificate? Yes. Contact your academic advisor to discuss your options and complete the necessary forms.

Registration

  1. When can I register for classes? Registration dates are published each semester on the Academic Calendar, Registration Schedule, and Registration Open and Close Schedule.
  2. What should I do if I cannot register for a course? Review the error message you are receiving and consult the Registration Error Messages & Hold Solutions on the Registrar’s website. You may also refer to the How-To-Guides on the Registrar’s website. If you still need help, please contact CJ Academics.
  3. Can I receive an override? Overrides may be granted for certain situations, such as prerequisite or classification restrictions. Capacity overrides are generally not approved when a waitlist exists.
  4. What if the class I need is full? Join the waitlist, if available, and monitor registration frequently. Contact CJ Academics if the course is required for graduation and no alternatives exist.

Degree Planning


  1. Where can I view my degree requirements? Degree requirements are available through:
    1. DegreeWorks
    2. The Undergraduate Catalog
    3. Through your academic advisor
    4. If you need assistance with DegreeWorks, you may review the DegreeWorks FAQs on the SAM Center’s website.
  2. How do I know if I am on track to graduate? Students should regularly review DegreeWorks and meet with their advisor to ensure they are making appropriate progress.

Academic Standing


  1. What do I do if I have been suspended? Students who are suspended should complete the Intent to Return form. Cases are reviewed individually, and students will be notified regarding the decision and any conditions for reinstatement.
  2. What do I do if I am unable to access the Intent to Return form? If you are receiving an error message stating that you do not have access, please reach out to a member of the CJ Academic Team at cjacademics@shsu.edu or at 936-294-3041.
  3. Will Academic Standing affect my financial aid? Possibly. Changes in academic standing may affect financial aid eligibility. Students should consult Financial Aid for specific questions.
  4. I was placed on Academic Suspension. Why was my schedule dropped? Students who have been placed on Academic Suspension must apply for reinstatement prior to the start of the next semester and meet with an academic advisor at the SAM Center. Students who are not reinstated and have not met with their academic advisor by the date listed in their suspension notification will have their schedules dropped. Please refer to the suspension notification email you received at the end of the previous term for important dates regarding schedule cancellations.
  5. I was placed on Academic Suspension but want to sit out a semester, do I need to reapply to SHSU when I return? Students who have not enrolled for two consecutive terms are required to reapply to SHSU. If you are unsure whether you need to reapply, please contact the CJ Academics office at cjacademics@shsu.edu or 936-294-3041.

Graduation

  1. When should I apply for graduation? Students should apply for graduation during the semester in which they intend to graduate.
  2. How can I check my graduation status? Students can monitor their progress through DegreeWorks and communicate with the Graduation Team and their advisor.

Exceptions and Substitutions

  1. Can a course be substituted for a degree requirement? Course substitutions may be approved when appropriate. Requests require departmental approval and may require additional university approvals. Please reach out to your academic advisor for questions regarding degree requirements.

Internships

  1. How do I enroll in an internship course? Students must work with the Internship Office and obtain all required approvals before registration.

General Questions

  1. What if I need to update my profile information? Please visit the Personal Information Change page for more information regarding updates to your personal information.
  2. Where can I find important dates and deadlines for the semester? Information about important dates and deadlines can be found on the Academic Calendar.
  3. How do I order a transcript? Please visit the Transcripts page for information on ordering official transcripts.

Contact the COCJ Academic Team

We can assist with:

  • Registration issues
  • Degree planning
  • Course overrides
  • Academic standing concerns
  • Graduation questions
  • Transfer credit questions
  • Exceptions and substitutions
  • Internship registration
  • General academic support

Email

cjacademics@shsu.edu

Phone

936-294-3041