Training

What are the mandatory minimum hours of staff professional development training that I must have?
The requirement is 8 hours for staff; 12 hours for managers during the annual rating period.

How do I access the online courses in the LinkedIn Learning Library?
It’s easy to access and complete courses in the LinkedIn Learning library. Use the steps below:

1. Navigate to the SHSU LinkedIn Learning Environment.

2. Login with your SHSU username and password.

3. If desired, link your existing LinkedIn Learning account.

4. Browse the catalog or search with keywords. Look for the branded SHSU logo to ensure you are on the correct site.

5. Complete a course.

6. Add the course as external training to your transcript in Talent Management.

How do I know if I am a manager for the purposes of the program?
In most cases, you are considered a manager if you a) supervise staff; b) write performance appraisals; and c) approve time off.

I am a part-time employee. What are the requirements for mandatory training hours for me?
Your requirements are prorated depending upon your FTE number. For example, if your FTE is .5 and you are non-exempt staff, then the required number of hours for the rating period is .5 x 8 hours, or 4 hours total.

Does compliance training count toward meeting the minimum requirement?
Yes, compliance training counts toward meeting the requirement.

Can any staff or faculty employee take the manager courses being offered through the Management Academy track?
Not at this time. The Management Academy is reserved for those employees who supervise staff (whether the manager is staff or faculty). However, both managers and non-managers are eligible to take courses in the “Leadership at Every Level” track. This track addresses leadership principles of interest to leaders at every level of the workforce, whether they have the title of “supervisor/manager” or not.

Can anyone take the staff courses being offered through the Training University?
Training University sessions are eligible for all staff and faculty employees.

I signed up for a class, and my status said “Approved” on my transcript, but when I showed up, I was not on the registered participants’ sign-in sheet. What happened?
When registering for a training, you selected the blue Request button next to the title of the training at the top of the page. This will put your training in an Approved status for the event, but not a Registered status for the actual instance or session of the event. If this happens, the words “Select Session” will display under the Options column on the Active tab of your transcript. Just click on whichever displays to register for the actual session you want to attend (even if there is only one available, you still have to select the session). Another reason this might happen is that the session is full and you have been placed on a waiting list. Please check your transcript prior to attending the training to see if you are officially registered. If a class doesn’t say “REGISTERED,” you are not registered for the class.

I do not work at the main SHSU campus. Will any of the ILT courses be offered outside of the main SHSU campus?
Generally, all ILT courses will be offered on campus. Some courses will be offered virtually through Zoom, however, and as such, can be attended by those not located on campus. Please check the description and location of the training in Talent Management.

Will the courses offered in the Training University or Management Academy be offered multiple times?
Most classes will be offered only once. Occasionally, due to popular demand, a class may be offered more than once. However, there are many courses offered through the LinkedIn Learning Library available to all employees. You may be prompted to log into My Sam with your credentials. From there, you’ll go directly into the LinkedIn Learning library, where you can browse the catalog or search for keywords in the search field at the top of the page to select the courses you want. Look for the branded SHSU logo to ensure you are on the correct site. You will need to add completed courses in the LIL as external training to your transcript in Talent Management.

How many seats will be available for each ILT course?
Class capacity will vary depending on the estimated interest for each course. The overflow will be moved to a waitlist. Additional seats may become available for those on the waitlist prior to the class date.

Will classes be recorded?
Not all sessions are conducive to being recorded, but when circumstances and the nature of the session allow, they will be. This will depend on the preferences of the presenter, whether the session is face-to-face or via Zoom, and whether it is feasible to record the session.

Can I take more hours of professional development than required by the mandated minimums?
Yes! We encourage all staff to take advantage of as many professional development opportunities as they can, allowing for workload and within the constraints negotiated between you and your supervisor.

The requirement to meet a minimum number of hours will be on my performance appraisal. When does that period begin?
Professional development hours earned between January 1 and December 31 will count toward the annual professional development requirement. Mandatory training will count toward the minimum required hours as well.

I was looking at some of the courses offered in Talent Management and I noticed that not everything has a credit hour associated with it. Does that mean not everything counts as professional development?
That is correct. Not all training in Talent Management will count toward the requirement. Any classes in the Learning Academies count as professional development, and classes in the LinkedIn Learning Library will as well. Those that might not count could include retirement seminars offered through Human Resources, for example, or other general informational sessions not considered professional development. This does not mean the courses are not useful and beneficial; it only means they do not count toward meeting the minimum professional development requirement in the Employee Development policy (F&O HR B-5).

If non-exempt employees attend professional development sessions over the lunch hour, do they qualify for overtime or overtime compensatory hours?
Non-exempt employees should not exceed the 40-hour work week as a result of professional development training. Therefore, their hours would need to be adjusted accordingly for the week.

I’m taking college courses/attending a conference/taking external training. Does that count toward my requirement?
If your supervisor has approved the conference, course, seminar, etc., and/or will verify that the college courses you are taking are related to professional development (i.e., it enhances current skill sets or prepares you for future opportunities related to your position or career goals), then yes, they will count.

How do I add external training or college courses to my transcript in Talent Management?
Please see our step-by-step tutorial for instructions on how to add external training to your transcript. Please be prepared to provide verification of your completion status to your manager if so requested. A step-by-step tutorial is on our Professional Development and Training website.

I would like to take training on Talent Management. Are there any tutorials online?
There are quick video tutorials in Talent Management for several functionalities. You can search for them in the search field in the upper right corner of the welcome page by typing “Quick Vid” to display a list of videos that are about 2 minutes or less in length. In addition, you may request the latest version of the Tips & Tricks for Getting the Most out of Talent Management guide by contacting TJ Bittick at tjb005@shsu.edu.

How do I determine how much credit to record in Talent Management for an external training?
The Staff Professional Development Program estimates credit earned for external ILT classes, workshops, seminars, etc. by how much time is actually spent in training on an hour-to-hour basis, or “in chair” time spent training. For example, if you attend a conference that lasts for 6 hours, and one of those hours is set aside for lunch, then you would subtract 6 − 1 = 5 hours of external training credits. If you attend a college course for one hour twice a week, then you would earn 2 hours of professional development credit each week you attend the course.

What does it mean when I register for a class and under the Options column on my transcript (on the Active tab) it has the link for “Withdraw”?
This link displays if you have correctly registered for a class; the option you have then is to Withdraw from it. To confirm that you are registered, you would look in the Status column. If it says Registered, you are registered for the class. If you find you cannot attend, please withdraw yourself by clicking on the Withdraw link, and the system will automatically withdraw you from the class, making the seat available for someone else. This also will prevent the class from displaying as a “no show” on your transcript.

How do I run a Transcript Report in Talent Management to determine my total credits?
Users can run a transcript report from their transcript using the simple instructions for doing so in the “Quick Vid” How to Run a Transcript Report to Determine Professional Development Credit. Be sure to uncheck the “Event” type of training options and to ask for both “Total Hours” and “Total Credits” as shown in the video to get an accurate picture of the total credit earned for the period.

I'm a manager. How do I determine if my employees have met their annual professional development requirement?
To assist you in determining if your subordinates have met their annual professional development requirement, Human Resources has created and shared with you a report that shows the training credits for your subordinates in Talent Management. To run transcript reports for your team, supervisors will now use the new Reporting 2.0 functionality in the system since vendor support for the previous Custom report functionality has ended.
This 3-minute tutorial, "Quick Vid: How to Run Transcript Reports for Your Team in Talent Management (Reporting 2.0)," will walk you through the steps of pulling a transcript report in the new functionality.
Each employee can still pull their own individual transcript reporting by following the instructions in this tutorial: How to Run a Transcript Report to Determine Professional Development Credit.