SHSU Preparedness and Response Plan for Coronavirus (SARS CoV-2)
Public health guidance informs SHSU decision-making in the response to the COVID-19 pandemic, but cannot anticipate every unique situation. SHSU will actively collaborate with public health officials to take action based on available medical information, common sense, and wise judgment to help prevent the spread of the virus within the SHSU Community.
Quarantine - the separation of a person or group of people possibly exposed to a communicable disease but not yet infected from others who have not been exposed, to prevent possible spread of the disease
Isolation - means the separation of a person or group of people known or reasonably believed to be infected with a communicable disease and potentially infectious from those who are not infected to prevent possible spread of the disease
Close Contact - a close contact is someone who, without facial coverings, was within 6 feet or less for at least 15 minutes of an individual whom has tested positive for COVID-19, starting 48 hours before the individual is isolated.
1. Emergency Operations Committee
A. The SHSU Emergency Operations Committee is led by the SHSU Emergency Management Officer.
B. All positive COVID-19 cases should be reported to the SHSU Student Health Center (SHC) via the online form. The SHC will oversee the central collection of test results. Reporting may be initiated directly by students, faculty, staff, or supervisors.
C. The Emergency Management Officer (EMO) will collaborate with the local and regional public health officials to:
i. Review positive test results from self-reports and SHC records each business day.
ii. Request any individual with a positive test result for COVID-19 or close contact to fill out the Texas Department of State Health Services Texas Health Trace form.
iii. In the case of a positive test result of an employee, the EMO will notify the employee’s supervisor by telephone, gather additional information, and advise how to appropriately communicate with the employee’s co-workers and the SHSU community.
iv. Discuss a case by case response plan and advise self-quarantine for those identified as close contacts or recommend a change in departmental operations to affected department director for the division vice president’s approval.
v. To the extent possible, and in accord with federal and state law, maintain confidentiality of the medical privacy and personal identity of symptomatic or tested individuals.
vi. Liaise with MARCOM and report identified positive test results to the SHSU community.
A. Employees and students are informed via email, the SHSU.edu/coronavirus website, and campus signage to self-monitor for signs and symptoms of COVID-19 and to seek appropriate medical attention if they suspect possible close contact.
B. Daily cleaning and disinfecting protocols are enhanced, and the university will deep clean/sanitize areas where an individual with a confirmed positive test result worked, studied, or housed.
C. Areas identified as contaminated by an infected person should be closed until deep cleaning is completed. When feasible, cleaning and disinfecting will occur after the area has been closed for 24 hours in line with Center for Disease Control (CDC) recommendations.
D. Hand sanitizer is available at the entrance of each building, and SHSU strongly encourages each individual to wash their hands or use hand sanitizer upon entering any building.
E. Facial coverings are required.
F. Social distancing of at least 6 feet is strongly encouraged whenever possible.
G. Workspaces are continually assessed and, as necessary, modified to ensure social distancing or plexiglass shielding between workers and members of the public.
H. Isolation Areas
i. As needed management will identify a short-term isolation area for individuals who become ill, do not have a private office, and experience a delay in promptly leaving campus (such as for arranging transport or medical care).
ii. After the use, management will notify Facilities Services to ensure the isolation area is cleaned and sanitized.
iii. Residential students required to isolate or quarantine, will follow the COVID-19 Residence Hall Infectious Disease Policy and Procedure in accordance with the Housing COVID-19 Residential Agreement.
iv. Non-residential students required to isolate or quarantine must do so in their residence or other off-campus location.
A. Individuals experiencing symptoms of possible COVID-19, to include:
- shortness of breath or difficulty breathing,
- chills and/or shaking with chills,
- muscle pain,
- sore throat,
- new loss of taste or smell,
- nausea or vomiting,
- feeling feverish or a measured temperature of greater than or equal to 100.0
i. Must immediately remove themselves from other employees, students, or campus visitors, isolate at home, and not return to campus until
a) 10 working days have passed since symptoms first appeared; and
b) has not had fever without the use of fever-reducing medication for at least 72 hours; and
c) has improvement in respiratory symptoms.
ii. Should seek the advice of a medical professional and testing as advised:
a) Employees should consult their personal medical provider. The SHC may serve as a testing site if their personal medical provider cannot perform testing. Employees may contact the SHC Director at 936-294-1843 for a determination of whether the SHC may provide testing.
b) Students should contact SHC at 936-294-1805 or their personal medical provider for appropriate assistance and/or testing as advised.
a) An employee must notify the employee’s supervisor of COVID-19 symptoms, close contact, or positive test results and discuss potential leave or telecommuting options for the period of isolation or quarantine. Employees seeking federal leave for this time period should fill out the Request Form and visit with HR at 936-294-2637.
b) For students evaluated through SHC for COVID-19, the SHC will coordinate notification of absences to faculty through the Dean of Students Office.
c) Students receiving medical evaluation or treatment outside of the SHC must complete the SHSU COVID-19 reporting form before the SHC can facilitate the notification of the Dean of Students Office.
B. Individuals with close contact to a person that tested positive for COVID-19
i. Upon consultation with department head and with division vice president approval must, for a period of 10 working days from the last date of close contact,
a) quarantine at home, OR
b) follow any SHSU protocols implemented for ongoing operations of asymptomatic critical infrastructure workers in accordance with the CDC and as detailed in 3.f.
ii. Should report the close contact to the Texas Health Trace website and maintain a record of the reporting confirmation.
iii. Follow the guidance in 3.a.ii and iii.
iv. If a close contact employee develops any of the symptoms noted in 3a during quarantine, the employee cannot return to work until the criteria in 3.a.i.a-c are satisfied.
C. Individuals that have tested positive for COVID-19
i. Must isolate at home until 10 working days have passed from the date of positive test and the individual has been symptom free for at least 72 hours. Alternatively, an individual with a positive test result may return to campus with a release from the individual’s medical provider.
ii. Must report the test result to SHSU via the COVID-19 reporting online form.
iii. Should report the test result to the Texas Health Trace website and maintain a record of the reporting confirmation.
iv. Follow the notification guidance in 3.a.iii.
i. Notify the employee of obligations detailed in 3.c.
ii. Ensure SHC Director at 936-294-1843 is aware of the employee’s test result.
iii. Maintain the medical privacy of all employees.
iv. Coordinate any notice to co-workers of potential close contact without stating the name or identifying information of the employee.
v. An employee who is a contact of a close contact (one who did not have direct interaction with an individual who has tested positive for COVID-19 or is symptomatic) may continue to work without need for quarantine or medical advice so long as the employee remains asymptomatic.
E. Employees working with a student testing positive for COVID-19
i. Must maintain the privacy of student medical information to the fullest extent possible.
ii. However, test results related to COVID-19 may be disclosed to the Texas Department of Health, Texas Higher Education Coordinating Board, the student’s parents or guardians, and other appropriate parties under the health and safety exception to FERPA.
F. Protocol for asymptomatic critical infrastructure workers exposed to COVID-19
ii. When the supervisor determines telecommuting is not appropriate, the employee may physically report to work under the following conditions which must be maintained for a 10 working day period starting with the employee’s last date of close contact to the individual that tested positive for COVID-19:
a) The employee remains asymptomatic.
b) The employee must monitor symptoms prior to starting work each day, immediately report onset of symptoms to immediate supervisor and follow the protocols outlined in 3.a.
c) The employee wears a face covering at all times while in the workplace.
d) The employee maintains at least a 6 foot distance from all other individuals while in the workplace.
e) The employee wipes down all common work spaces the employee contacts with appropriate sanitizing products provided by SHSU.
iii. If developing any of the possible COVID-19 symptoms listed in 3.a. at any time, the employee must immediately report the symptoms to the employee’s supervisor and return home to isolate.