Schedule Build Resources

Ad Astra

• Ad Astra Access

  New Request for Access

  For a new request for access to Ad Astra, Ad Astra Monitor, Ad Astra Align, Ad Astra Predict, or Ad Astra Schedule, send ALL of the following information:
  • Via Email: schedule@shsu.edu
  • With the Subject Line: Ad Astra New Account Request (platform, ex. Ad Astra Monitor)
  • And in the Body:
  1. Requestor Info: (1) Name, (2) Title, (3) SHSU User Name, (4) Department, and (5) Reason for access.
  2. Department chair (or higher) approval. Requestor should have the department chair submit the request (preferred), or can copy the department chair for follow-up.
  
  

  Existing Account/Access Issues

  For existing account/ access issues with Ad Astra, Ad Astra Monitor, Ad Astra Align, Ad Astra Predict, or Ad Astra Schedule send All of the following information:
  • Via Email: schedule@shsu.edu
  • With the Subject Line: Ad Astra Account Issue/ Password Reset Needed (platform, Ex. Ad Astra Monitor)
  • And in the Body
  1. Requestor Info: (1) Name, (2)SHSU User Name, (3) Request to reset password.
• Monitor and Align Login
  Monitor and Align Login   
• Astra Schedule Login
  Astra Schedule Login   

Schedule Build Resources

• Standard Class Meeting Times (Main Campus)

  • Fall and Spring

  MWF	TR	MW, WF or MF
  8:00 AM - 8:50 AM	8:00 AM - 9:15 AM	7:30 AM - 8:45 AM
  9:00 AM - 9:50 AM	9:30 AM - 10:45 AM
  10:00 AM - 10:50 AM
  11:00 AM - 11:50 AM	11:00 AM - 12:15 PM
  12:00 PM - 12:50 PM	12:30 PM - 1:45 PM
  1:00 PM - 1:50 PM
  2:00 PM - 2:50 PM	2:00 PM - 3:15 PM	2:00 PM - 3:15 PM
  3:00 PM - 3:50 PM	3:30 PM - 4:45 PM	3:30 PM - 4:45 PM
  4:00 PM - 4:50 PM

  Guiding Principles

  • The standardized schedule uses the common definition of a Carnegie Unit (50 minutes per credit hour).
  • All classes with start times from 8:00 am to 4:00 pm must adhere to the standardized schedule.
    Exceptions: Labs and Clinical or Practicum Courses; but, they should always start OR end on grid.
  • Once-per-week classes that start prior to 3:30 pm must be paired according to one of the two-day per week patterns (MW, WF, MF, TR). For example, a Tuesday class starting at 9:30 am must be balanced by another Thursday class starting at the same time in the same room.
  • Classes meeting during the summer term are not required to adhere to these scheduling guidelines, but should follow the rules of contact hours. All courses, regardless of part of term, should meet a minimum of 42 hours a term.

  
  

  Exceptions
  All classes are expected to conform to the guidelines above. Requests for exceptions are subject to the approval of the appropriate academic dean with final approval of the Office of the Provost.

• Schedule Build Timeline/Instructions
  Schedule Build Instructions

  Schedule Build Timeline
• Schedule Maintenance Workflow Guides

  How to Receive Access
  Email schedule@shsu.edu to request access to the Schedule Maintenance Workflow.
  In the email please include:
  

  • Your name
  • Your username/email
  • Your department
  • Your title

  How to Login

  How to Start a Request

  Viewing and Responding to Requests

  How to Set a Delegate
• Schedule Training Videos
  Schedule Build Training Resources

  Spreadsheet Introduction

  
  

  Spreadsheet Download and Submission

  Completing Spreadsheet

Best Practices

• Best Practices
  • Changes to sections should be made before registration begins for the next term of the section.
  • Keep in mind that changes could impact students' financial aid, credit hours, account balances, etc.
  • Prior to cancelling a section, please verify the enrollment count is at zero.
  • If enrollment exists prior to cancelling, please contact the enrolled students and notify of cancellation. If possible, cancel the section prior to first class day or prior to last day a student can add online.
  • When submitting cancellation requests, please be as detailed as possible in the reasons for cancellation.
  • Meeting time and place should be added immediately after generating a CRN or at a later time.
  • The instructor should be added before the 1st class day.
  • Communicate with Department Chair(s) for accuracy of schedule.
  • Verify linked/crosslisted/coreqed/waitlisted sections with Schedule Build Team prior to advising opening for term of build.
  • View Schedule of Classes
• Common Terminology
  • Linked Courses - A lecture and lab with same prefix and number (ex: BIOL 1411). Lecture carries the hours and fee. Built at the Section level.
  • Co-Requisite Courses - Courses that are required to be taken concurrently (ex: AGRI 1319 & AGRI 1119 or Learning Community Courses: ENGL 1301 & HIST 1301 & MATH 1314). Built at Catalog level.
  • Cross Listed Courses - Courses that have the same instructor, at the same time, in the same room, and cover the same material (ex: MATH 3379 & stat 3379).
• Campus Building Liaison Report
  Accessed in SamWeb > Select the "Facilities Management" tab > Select "Building Liaison Report." Please contact Facilities Management for further campus building questions and information.

Waitlisting