When to Use What - Comparison

File Storage

Take a look at the differences between the different options to determine which option(s) works best for you and/or your team!

  • Phone Mobility

    Jabber* Zoom Teams
    Accessible from Anywhere X X X
    Accessible from Any Device X X X
    Can make external calls X
    Can make internal calls X X X
    Can answer office phone using mobile or desktop app X
    Masks your personal phone number with office phone number X

    *SHSU Preferred Solution

  • Instant Messaging

    Zoom* Teams Jabber
    Accessible from Anywhere X X X
    Accessible from Any Device X X
    OS independent X
    Project related communications X
    Department business need X

    *SHSU Preferred Solution

  • Video Conferencing

    Zoom* Teams
    Accessible from Anywhere X X
    Accessible from Any Device X X
    Number of meeting participants allowed 300 250
    Whiteboard - You can still write notes as you teach (without the smell of the markers) X ?
    Record - Record classes for students to go back and review X X
    Screen Share - Show videos and presentations on-screen no matter where your students are located X X
    Breakout Rooms - Schedule breakout rooms for group projects so your students can work together during class, even remotely X Coming Soon
    Webinar participants 10,000 10,000

    *SHSU Preferred Solution

  • File Storage

    OneDrive* Teams** Desktop S Drive T Drive FileShare
    Accessible from Anywhere X X X
    (remote.shsu.edu)    		 X
    (remote.shsu.edu)    		 X
    (remote.shsu.edu)    		 X
    (remote.shsu.edu)
    Accessible from Any Device X X
    Personal Work Files X X X
    Share Files X X X X
    Work Groups / Project Files X
    (Lightweight)    		 X X X
    Live Editing with Collaborators X X
    Share with Non-SHSU People X X
    Large File Storage X
    Official Department Policies and Procedures X X
    Quota 1 TB 25 TB Limited by available S drive quota 3GB Varies*** Varies***
    Available without Internet X X

    *SHSU Preferred Solution for individual file storage

    ** SHSU Preferred Solution for team file storage

    ***Quota is set according to what a department request and can be usually be increased upon request.

  • Collaboration

    Teams* OneDrive T:Drive
    Accessible from Anywhere X X

    X
    (remote.shsu.edu)
    Accessible from Any Device X X
    Can share files with anyone, whether they are SHSU or not X
    Within your department X
    Confidential/Sensitive data (student grades, health, credit card, etc) X
    Accessible without internet access X X

    *SHSU Preferred Solution