A customer focused department established to support the employment life cycle. We submit EPAFs to establish and change employment records and collect University property when an employee separates.
Expanding Our Services
As a new department, we look forward to expanding our services. Feel free submit any ideas you have!
If you need to complete documentation with our office and would like assistance due to a mobility impairment, please call our office at 936-294-4040.
Electronic Personnel Action Forms (EPAF)
Our department will process all non-grant funded EPAFs for staff, hourly student assistants, and non-SHSU employees. Please select a form type to provide us the necessary information to process an EPAF.
Need training or a refresher?Launch Training
Submit an individual action
Submit multiple actions
|1st Check Date||ESC Deadline|
|Oct 1||Sept 9|
|Nov 1||Oct 11|
|Dec 1||Nov 9|
|Jan 3||Dec 8 Noon|
|Feb 1||Jan 11|
|Mar 1||Feb 9|
|Apr 1||Mar 9|
|May 2||Apr 11|
|Jun 1||May 9|
|Jul 1||Jun 9|
|Aug 1||Jul 11|
|Sept 1||Aug 9|
|15th Check Date||ESC Deadline|
|Sept 15||Aug 19|
|Oct 15||Sep 24|
|Nov 15||Oct 25|
|Dec 15||Nov 22|
|Jan 18||Dec 17|
|Feb 15||Jan 24|
|Mar 15||Feb 22|
|Apr 15||Mar 25|
|May 16||Apr 25|
|Jun 15||May 24|
|Jul 15||Jun 27|
|Aug 15||Jul 25|
New Hire. Hire an individual that is not currently employed with SHSU.
Bulk Student New Hire. Hiring two or more hourly students with the same position number, hourly rate, start date, department, and Jobs4Kats posting.
Job Changes. Any change to an employee's position, pay, or funding.
Additional Job/Stipend. Add additional job duties for staff, hourly students, or hourly staff. Salaried staff will be issued a Stipend, while hourly employees will be given an additional job assignment.
One Time Pay. Single payment for services or an award.
Leave of Absence. Employee leaves or return from leave without pay.
End Job. End of employee's job assignment but remains active on payroll or remove employee from SHSU employment.
Affiliate Access. Provide or revoke access to a university email account and login for a non-compensated affiliate.
Timesheet Org. The org number that the department would like the employee’s timesheet/leave report to route to for approval purposes.
Department Org. The org number that the department would like the employee's position to be listed under.
Premium Pay Code
Longevity. Pay compensation for years of full-time non-hazardous service.
Hazardous. Pay compensation for law enforcement personnel.
Job Change Types
Department Transfer. When an employee transfers to another department.
Change Funding Source. When department needs to change FOAP(s).
Demotion. A salary reduction and/or title change for a voluntary or involuntary change in assignment to a position that requires decreased responsibility and a lower salary range.
Increase Pay. When an employee receives a pay increase for any reason.
Promotion. When an employee is promoted to a position of increased responsibility requiring a change of title and having a higher salary range.
Reclassification. A reclassification occurs when the job duties and/or required qualifications of a position are re-evaluated and the position is assigned a new classification.
Increase Pay Reasons
Six Month Merit Increase. A pay increase after six months in the current position. For staff employees, only external hires with either no prior SHSU employment history or 30 day break in service.
Merit. Pay increase when the employee’s performance is meritorious and exceeds minimum standards. To be eligible for a merit increase the individual must be employed at least six (6) months and have not received a merit increase for at least six (6) months.
Market Adjustment. Pay increase to adjust pay based on the market value of the position.
Multiple Salary Action. Pay adjustment for multiple reasons.
At Will Termination. Employment terminated at-will.
Death. A termination due to the death of an employee.
Discharged/Dismissal for Cause. Employment terminated for cause.
Job Abandonment. Employee abandoned job.
Reduction in Force. An employee’s termination was due to a decision to reduce the workforce, also known as layoff.
Resign. An employee terminated voluntarily. See Resignation Reasons.
Retirement. Employee retired from state employment.
Transfer to another State Agency. An employee transferred directly to a different state agency or institution of higher education with no break in employment or service. The termination date and hire date will be consecutive dates. In most cases, an employee’s leave balances upon termination will transfer directly to the employee’s position at the new agency.
Unsuitable for Duties. An employee terminated employment voluntarily and the stated reason was that the employee felt unsuited for the assigned duties. This reason may also be used if the stated reason was that the employee disliked the assigned duties.
Unknown Reason. An employee did not offer a reason for the termination for a voluntary resignation or termination.
Dissatisfaction with Supervisor/Coworker. An employee terminated employment voluntarily and the stated reason was dissatisfaction with either the employee’s supervisor or co-workers.
Inadequate Salary. An employee terminated employment voluntarily and the stated reason was insufficient wages.
Lack of Advancement. An employee terminated employment voluntarily and the stated reason was insufficient opportunity for advancement.
Personal Reasons. The employee voluntarily terminated or resigned and the stated reason was the resignation was due to personal reasons unrelated to the job.
Travel. An employee terminated employment voluntarily and the stated reason was dissatisfaction with travel, with the job requiring either too much travel or not as much travel as the employee desired.
Working Hours. An employee terminated employment voluntarily and the stated reason was dissatisfaction with the work hours.