Deadlines
Date From
| Dates | Type | Details |
|---|---|---|
| 05/01/2025 | Year End |
Request an Estimate for a Future Project, Projects between $5K and $25K |
| 05/12/2025 | Monthly Closing | April |
| 06/01/2025 | Year End |
Request an Estimate for a Future Project, Projects less than $5K |
| 06/01/2025 | Year End |
Submit Projects for Completion, Projects between $5K and $25K |
| 06/10/2025 | Monthly Closing | May |
| 06/23/2025 | Year End |
Request for proposals (any dollar amount) requisition must be received in Procurement approval queue by 5pm |
| 06/23/2025 | Year End |
Formal bids (over $15,000 and including HEAF) requisition must be received in Procurement approval queue by 5pm |
| 06/30/2025 | Year End |
For any new technology acquisition requiring approval through the technology oversight approval process, the TAP form must by submitted by 5pm. |
| 07/01/2025 | Year End |
Submit Projects for Completion, Projects less than $5K |
| 07/10/2025 | Monthly Closing | June |
| 07/11/2025 | Year End | EPAF requiring International Programs and/or Office of Research Administration Approval |
| 07/14/2025 | Year End | For technology purchases for which the client requests quote assistance, a Katalyst request must be submitted by 5pm. |
| 07/15/2025 | Year End |
Reclassification & Career Path Advancement Actions in PeopleAdmin HR queue. Market Requests to employment@shsu.edu. |
| 08/01/2025 | Year End |
Printing jobs using State funds |
| 08/08/2025 | Year End | For any technology purchases that has already received a TAAF, a BearKatBuy requisition must be received in IT by 5pm. |
| 08/08/2025 | Year End |
All large printing jobs being outsourced must be submitted |
| 08/11/2025 | Monthly Closing | July |
| 08/12/2025 | Year End |
Electronic Personnel Action Forms (EPAF) deadline to HR/ESC |
| 08/13/2025 | Year End | Interdepartmental Transfer Vouchers (State) - Due by 5pm |
| 08/15/2025 | Year End |
All travel using a travel card before 08/01/2025 must be reconciled and submitted through Emburse Enterprise (Chrome River) by Noon. |
| 08/15/2025 | Year End |
Direct Pay (State) by 5pm |
| 08/15/2025 | Year End |
Completed Travel Expense Reports (not using travel card) for reimbursement before 08/31/2025 Travel Expense Reports will be accepted after this; however, reimbursement may occur after September 1, 2025. |
| 08/15/2025 | Year End |
Direct Pay (Local) by 5pm |
| 08/15/2025 | Year End |
FY25 BearkatBuy technology requisitions, with approved TAAF (under $15,000 or on a contract not requiring bids) must be received in Procurement by Noon. |
| 08/18/2025 | Year End |
Printing jobs using Local funds (not being outsourced) must be submitted |
| 08/19/2025 | Year End | New Employee Documents must be submitted to Payroll by 5pm |
| 08/22/2025 | Year End |
Postage Prepaid Meter by 4pm Anything that arrives after 4pm on August 22, 2025 will be processed with FY26 funds. |
| 08/25/2025 | Year End |
To aid in FY25 year-end process, please complete receiving on purchase orders in BearKatBuy for FY25 POs by 5pm. |
| 08/25/2025 | Year End | Interdepartmental Transfer Vouchers (Monthly-Billing Local) - Due by 5pm |
| 08/25/2025 | Year End |
FY25 BearKatBuy non-technology requisitions (under $15,000 or on a contract not requiring bids) must be received by Procurement by Noon. |
| 08/26/2025 | Year End | Interdepartmental Transfer Vouchers (Local) - Due by 5pm |
| 08/29/2025 | Year End | FY25 Change of Budgets submitted through My Journals must be submitted and approved no later than Friday, August 29, 2025 by 5pm. |
| 08/29/2025 | Year End | Deposits by 3pm |
| 09/05/2025 | Year End |
All Invoices for FY25 payments must be in Disbursements before noon. |
| 09/05/2025 | Year End | Submit Resale Inventory counts to the Controller's Office |
| 09/08/2025 | Year End | FY25 Change of Budgets submitted through the Change of Budget App must be submitted and approved no later than Noon. |
| 09/10/2025 | Year End | FY25 Corrections (Local Only) - Due by 5pm |