Deadlines

Date From

To

Dates Type Details
06/01/2021 Year End

Request an Estimate for a Future Project, Projects less than $5K

Facilities Management

06/01/2021 Year End

Submit Projects for Completion, Projects between $5K and $25K

Facilities Management

06/05/2021 Monthly Closing Cut-Off-Date May, Closing June 10, 2021
06/05/2021 Year End

Request for proposals (any dollar amount) requisition must be received in Procurement approval queue by 5:00 p.m.

Procurement & Business Services

06/19/2021 Year End

Formal bids (over $15,000 and including HEAF) requisition must be received in Procurement approval queue by 5:00 p.m.

Procurement & Business Services

07/01/2021 Year End

Submit Projects for Completion, Projects less than $5K

Facilities Management

07/06/2021 Monthly Closing Cut-Off-Date June, Closing July 10, 2021
07/15/2021 Year End

Reclassification and Career Path Advancement Actions in HR queue

Human Resources

07/17/2021 Year End

For technology purchases for which the client requests quote assistance, a Cherwell request must be submitted by 5:00 p.m.

IT

08/03/2021 Year End

Printing jobs using State funds

Printing Services

08/06/2021 Monthly Closing Cut-Off-Date July, Closing August 10, 2021
08/07/2021 Year End

All travel using a travel card before 08/01/20 must be reconciled and submitted through Chrome River by noon

Travel

08/13/2021 Year End

Electronic Personnel Action Forms (EPAF) deadline

Payroll

08/13/2021 Year End EPAF requiring International Programs and/or Office of Research Administration Approval
08/14/2021 Year End Interdepartmental Transfer Vouchers (State) – Due by 5:00 p.m.
08/14/2021 Year End

Printing jobs being outsourced

Printing Services

08/16/2021 Year End All travel using a travel card before August 1 must be reconciled and submitted through Chrome River by noon
08/17/2021 Year End

Direct Pay (State) – Due by 5:00 p.m.

Disbursements

08/21/2021 Year End

Direct Pay (Local) – Due by 5:00 p.m.

Disbursements

08/21/2021 Year End

All receiving in BearKatBuy for FY 21 POs must be completed by 5:00 p.m.

Procurement

08/21/2021 Year End

Printing jobs using Local funds (not being outsourced)

Printing Services

08/26/2021 Year End Interdepartmental Transfer Vouchers (Monthly-Billing Local) – Due by 5:00 p.m.
08/27/2021 Year End Prepaid Postage Meter - Due by 4:00 p.m. Anything that arrives after 4:00 p.m. on August 28, 2021 will be processed with next fiscal year's funds.
08/27/2021 Year End Interdepartmental Transfer Vouchers (Local) – Due by 5:00 p.m.
08/27/2021 Year End

FY20 BearKatBuy requisitions (under $15,000 or on a contract not requiring bids) must be submitted by noon.

Procurement

08/31/2021 Monthly Closing Cut-Off Date August, Closing pending completion of the Annual Financial Report
08/31/2021 Year End

Deposits to the Cashier’s Office – Due by 3:30 p.m.

Cashier's Office

09/04/2021 Year End

All invoices for FY 21 payments must be in Disbursements before noon

Disbursements

10/06/2021 Monthly Closing Cut-Off Date September, Closing pending completion of the Annual Financial Report
11/06/2021 Monthly Closing Cut-Off Date October, Closing November 10
12/07/2021 Monthly Closing Cut-Off Date November, Closing December 10
01/06/2022 Monthly Closing Cut-Off Date December, Closing January 11
02/06/2022 Monthly Closing Cut-Off Date January, Closing February 10
03/06/2022 Monthly Closing Cut-Off Date February, Closing March 10
04/06/2022 Monthly Closing Cut-Off Date March, Closing April 10
05/1/2022 Year-End

Request an Estimate for a Future Project, Projects between $5K and $25K

Facilities Management

05/06/2022 Monthly Closing Cut-Off Date April, Closing May 11

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