Deadlines

Date From

To

Dates Type Details
05/01/2022 Year End

Request an Estimate for a Future Project, Projects between $5K and $25K

Facilities Management

06/01/2022 Year End

Request an Estimate for a Future Project, Projects less than $5K

Facilities Management

06/01/2022 Year End

Submit Projects for Completion, Projects between $5K and $25K

Facilities Management

06/03/2022 Year End

Request for proposals (any dollar amount) requisition must be received in Procurement approval queue by 5:00 p.m.

Procurement & Business Services

06/10/2022 Monthly Closing May
06/17/2022 Year End

Formal bids (over $15,000 and including HEAF) requisition must be received in Procurement approval queue by 5:00 p.m.

Procurement & Business Services

07/01/2022 Year End

Submit Projects for Completion, Projects less than $5K

Facilities Management

07/01/2022 Year End

Reclassification, Career Path Advancement Actions, and Market Requests in PeopleAdmin HR queue

Human Resources

07/11/2022 Monthly Closing June
07/15/2022 Year End

For technology purchases for which the client requests quote assistance, a Cherwell request must be submitted by 5:00 p.m.

IT

08/01/2022 Year End

Printing jobs using State funds

Printing Services

08/01/2022 Year End For any technology purchases, a BearKatBuy requisition must be submitted by 5:00 p.m
08/01/2022 Year End

P-Card transactions requiring a Technology Acquisition Approval (TAA) must have an approved TOA form issued from IT@Sam by August 1, 2022 at 5:00 p.m.

Procurement & Business Services

08/10/2022 Monthly Closing July
08/12/2022 Year End

Electronic Personnel Action Forms (EPAF) deadline to HR/ESC

Payroll

08/12/2022 Year End EPAF requiring International Programs and/or Office of Research Administration Approval
08/12/2022 Year End Interdepartmental Transfer Vouchers (State) - Due by 5:00 p.m.
08/12/2022 Year End

Printing jobs being outsourced

Printing Services

08/15/2022 Year End

All travel using a travel card before August 1 must be reconciled and submitted through Chrome River by noon

Travel

08/15/2022 Year End

Direct Pay (State) - Due by 5:00 p.m.

Disbursements

08/17/2022 Year End New Employee Documents must be submitted to Payroll by 5:00 p.m
08/19/2022 Year End

Direct Pay (Local) - Due by 5:00 p.m.

Disbursements

08/19/2022 Year End

All receiving in BearKatBuy for FY 22 POs must be completed by 5:00 p.m.

Procurement

08/19/2022 Year End Completed Travel Expense Reports (not using travel card) for reimbursement before 08/31/22
08/21/2022 Year End

Printing jobs using Local funds (not being outsourced)

Printing Services

08/25/2022 Year End Interdepartmental Transfer Vouchers (Monthly-Billing Local) - Due by 5:00 p.m.
08/26/2022 Year End Interdepartmental Transfer Vouchers (Local) - Due by 5:00 p.m.
08/26/2022 Year End

FY22 BearKatBuy requisitions (under $15,000 or on a contract not requiring bids) must be submitted by noon.

Procurement

08/29/2022 Year End Prepaid Postage Meter - Due by 4:00 p.m. Anything that arrives after 4:00 p.m. on August 29, 2022 will be processed with next fiscal year's funds.
08/31/2022 Year End Deposits by 3:30pm
09/02/2022 Year End

The billing cycle for the P-Card will end on September 2, 2022 at midnight.

Procurement & Business Services

09/05/2022 Year End

All invoices for FY 22 payments must be in Disbursements before noon

Disbursements

09/06/2022 Year End

You may begin generating your P-Card Expense Reports on Tuesday, September 6, 2022.

Procurement & Business Services

09/06/2022 Year End Submit Resale Inventory counts to the Controller's Office
09/09/2022 Year End

In an effort to ensure that all payments are made in a timely manner, all P-Card transactions (state, agency, grant, and local) must be reconciled and submitted in Chrome River by Friday, September 9, 2022 at 3:00 p.m. Any transactions utilizing STATE/APPROPRIATED funds during this billing cycle will be paid from FY 23 funds.

Procurement & Business Services

09/12/2022 Year End FY22 Corrections (Local Only) - Due by 5:00p.m
09/12/2022 Monthly Closing August
10/10/2022 Monthly Closing September
11/10/2022 Monthly Closing October
12/12/2022 Monthly Closing November
01/10/2023 Monthly Closing December
02/10/2023 Monthly Closing January
03/10/2023 Monthly Closing February
04/10/2023 Monthly Closing March
05/10/2023 Monthly Closing April
06/12/2023 Monthly Closing May
07/10/2023 Monthly Closing June
08/10/2023 Monthly Closing July

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