Deadlines
Date From
| Dates | Type | Details |
|---|---|---|
| 05/01/2023 | Year End |
Request an Estimate for a Future Project, Projects between $5K and $25K |
| 06/01/2023 | Year End |
Request an Estimate for a Future Project, Projects less than $5K |
| 06/01/2023 | Year End |
Submit Projects for Completion, Projects between $5K and $25K |
| 06/16/2023 | Year End |
Request for proposals (any dollar amount) requisition must be received in Procurement approval queue by 5:00 p.m. |
| 06/12/2023 | Monthly Closing | May |
| 06/23/2023 | Year End |
Formal bids (over $15,000 and including HEAF) requisition must be received in Procurement approval queue by 5:00 p.m. |
| 07/01/2023 | Year End |
Submit Projects for Completion, Projects less than $5K |
| 07/15/2023 | Year End |
Reclassification, Career Path Advancement Actions, and Market Requests in PeopleAdmin HR queue |
| 07/10/2023 | Monthly Closing | June |
| 07/15/2023 | Year End |
For technology purchases for which the client requests quote assistance, a Katalyst request must be submitted by 5:00 p.m. |
| 08/01/2023 | Year End |
Printing jobs using State funds |
| 08/01/2023 | Year End | For any technology purchases, a BearKatBuy requisition must be submitted by 5:00 p.m |
| 08/01/2023 | Year End |
P-Card transactions requiring a Technology Oversight Approval (TOA) must have an approved TOA form issued from IT@Sam by August 1, 2023 at 5:00 p.m. |
| 08/10/2023 | Monthly Closing | July |
| 08/10/2023 | Year End |
Electronic Personnel Action Forms (EPAF) deadline to HR/ESC |
| 08/10/2023 | Year End | EPAF requiring International Programs and/or Office of Research Administration Approval |
| 08/11/2023 | Year End | Interdepartmental Transfer Vouchers (State) - Due by 5:00 p.m. |
| 08/11/2023 | Year End |
Printing jobs being outsourced |
| 08/15/2023 | Year End |
All travel using a travel card before August 1 must be reconciled and submitted through Chrome River by noon |
| 08/15/2023 | Year End |
Direct Pay (State) - Due by 5:00 p.m. |
| 08/17/2023 | Year End | New Employee Documents must be submitted to Payroll by 5:00 p.m |
| 08/18/2023 | Year End |
Direct Pay (Local) - Due by 5:00 p.m. |
| 08/18/2023 | Year End |
All receiving in BearKatBuy for FY 23 POs must be completed by 5:00 p.m. |
| 08/18/2023 | Year End | Completed Travel Expense Reports (not using travel card) for reimbursement before 08/31/23 |
| 08/21/2023 | Year End |
Printing jobs using Local funds (not being outsourced) |
| 08/25/2023 | Year End | Interdepartmental Transfer Vouchers (Monthly-Billing Local) - Due by 5:00 p.m. |
| 08/25/2023 | Year End | Interdepartmental Transfer Vouchers (Local) - Due by 5:00 p.m. |
| 08/28/2023 | Year End |
FY23 BearKatBuy requisitions (under $15,000 or on a contract not requiring bids) must be submitted by noon. |
| 08/25/2023 | Year End | Prepaid Postage Meter - Due by 4:00 p.m. Anything that arrives after 4:00 p.m. on August 25, 2023 will be processed with next fiscal year's funds. |
| 08/31/2023 | Year End | Deposits by 3:30pm |
| 09/03/2023 | Year End |
The billing cycle for the P-Card will end on September 3, 2023 at midnight. |
| 09/05/2023 | Year End |
All invoices for FY 23 payments must be in Disbursements before noon |
| 09/06/2023 | Year End |
You may begin generating your P-Card Expense Reports on Wednesday, September 6, 2023. |
| 09/06/2023 | Year End | Submit Resale Inventory counts to the Controller's Office |
| 09/11/2023 | Year End |
In an effort to ensure that all payments are made in a timely manner, all P-Card transactions (state, agency, grant, and local) must be reconciled and submitted in Chrome River by Monday, September 11, 2023 at 3:00 p.m. Any transactions utilizing STATE/APPROPRIATED funds during this billing cycle will be paid from FY 24 funds. |
| 09/11/2023 | Year End | FY23 Corrections (Local Only) - Due by 5:00p.m |
| 09/12/2023 | Monthly Closing | August |
| 10/10/2023 | Monthly Closing | September |
| 11/10/2023 | Monthly Closing | October |
| 12/11/2023 | Monthly Closing | November |
| 01/10/2024 | Monthly Closing | December |
| 02/12/2024 | Monthly Closing | January |
| 03/11/2024 | Monthly Closing | February |
| 04/10/2024 | Monthly Closing | March |
| 05/10/2024 | Monthly Closing | April |
| 06/10/2024 | Monthly Closing | May |
| 07/10/2024 | Monthly Closing | June |
| 08/12/2024 | Monthly Closing | July |