Federal Aid Eligibility Validation

While Sam Houston State University is not required by any accrediting agency to record attendance, federal guidelines demand that we must be able to verify that financial aid recipients are eligible for the financial aid that has been awarded and disbursed to them (Department of Education Federal Student Aid Handbook, refer to Chapter 1). To that end, in Spring 2021, we rebranded the Attendance Initiative to what it truly is – Federal Aid Eligibility Validation – to reflect that faculty are validating student engagement in academically-related activities for either on campus courses or online courses, as determined by the faculty.


Fall 2022 FAEV Reporting Periods

TERM/POT

Class Start Date

Census Date

FAEV Opens @ 8am

FAEV Closes @ 5pm

5B

09/26/22

09/29/22

09/30/22

10/03/22

7B

10/12/22

10/18/22

10/19/22

10/21/22

5C

10/27/22

11/01/22

11/02/22

11/04/22


Faculty Compliance Report

Report to determine whether FAEV reporting has been completed by a specific faculty member for their course(s).

Student Detail Report

Report to determine whether FAEV reporting has been completed for a particular student in a specific course.

Process for Courses without Instructor of Record

How to process FAEV for a course without an instructor of record (or for other last-minute faculty changes).


More on Federal Regulations

  • On Campus Courses

    Academically-related activities for on campus courses include, but are not limited to —

    • submitting an academic assignment;
    • physically attending a class where there is an opportunity for direct interaction between the instructor and students;
    • taking an exam, an interactive tutorial or computer-assisted instruction;
    • attending a study group that is assigned by the school;
    • participating in an online discussion about academic matters, and/or
    • initiating contact with a faculty member to ask a question about the academic subject studied in the course. 
  • Online Courses

    In the context of distance education, documenting that a student has logged into an online class is not sufficient, by itself, to demonstrate attendance. Students must have participated in one of the following “academically-related” activities in order to be counted present:

    • Student submission of an academic assignment,
    • Student submission of an exam,
    • Documented student participation in an interactive tutorial or computer-assisted instruction,
    • A posting by the student showing the student’s participation in an online study group that is assigned by the institution,
    • A posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters, and
    • An e-mail from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course.
  • Special Note

    Whether on campus or online, academically-related activity does NOT include activities where a student may be present, but not academically engaged, such as —

    • logging into an online class without active participation;
    • participating in academic counseling or advisement;
    • living in institutional housing, or
    • participating in the school’s meal plan.