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Staff/Faculty Profile Pages

Employees are at the heart of Sam Houston State University, and profile pages help put faces and names to the people who support our students, colleagues, and community every day. These pages provide publicly available contact information and highlight the individuals behind the institution, making it easier for students, supporters, and the public to connect with SHSU.

Page Sections and Maintenance

Each profile page is divided into two main sections: an upper contact information section and a lower professional information section. The contact information section is maintained by the department editors for the department to which the employee belongs, ensuring that phone numbers, email addresses, and titles remain accurate and up to date.

The professional information section is managed differently depending on the employee’s role.

  • For Faculty: Professional information is pulled directly from Watermark. Department editors cannot edit this content. Faculty members control what professional information appears on their website profile by selecting and maintaining it within their Watermark profile.
  • For Staff: Department editors may add up to three professional information sections (such as biography, education, or other relevant details). These section types may be standardized by department or division leadership, and ongoing maintenance of this information is the responsibility of the department editors.

The profile page is divided into two sections: the contact information and the professional information.

CREATE OR EDIT AN EMPLOYEE PROFILE

Use these steps to create a new employee profile page or update an existing one in the Directory site (Directory site; employee-profiles). If a person holds positions as both faculty and staff, they may have two profile pages, one for each classification. See Create a New Employee Profile.

1) Go to the Directory site

  1. In Cascade, open the Site selector.
  2. Select Site > Directory.

2) Open the employee profiles folder

  1. In the Directory site file tree, open the employee-profiles folder.

3) Add a new Profile page

  1. Click Add content.
  2. Choose Profile page.

4) Enter the profile information

Fill out the appropriate fields. Common updates include:

  • Name: change the person’s official name to their preferred name (when appropriate).
  • Job title: update the official title to a more user-friendly version.
    • Example: Professor 9 Mo → Associate Professor of Art History
  • Contact info: replace a personal phone/email with an agreed-upon shared contact (when needed).
  • Department: Submit a website request form if the dropdown department list needs to be updated.

5) Add a profile picture (optional)

  1. Upload or select an optimized, square-formatted webp image.
  2. In the image/file selector field, choose an image from anywhere in Cascade. Recommended locations:
    • Directory site: Directory/employee-profiles/profile-images
    • Department site: your department’s images folder
  3. If no image is selected, a default image will display automatically.

6) Select the Profile Type (Faculty/Staff)

  1. Choose Faculty or Staff.
  2. If the employee holds both faculty and staff positions, they may need two profile pages:
    • One for faculty information
    • One for staff information

If Staff:

  • Add up to three sections for professional information (examples: Biography, Education, etc.).

If Faculty:

  • Enter the person’s official Banner ID (example: jxs321).
    This connects the web profile page with the person’s Watermark information.

7) Rename the page to match the standard profile naming format (new pages only)

After creating the page, change the filename:

  • Format: [last name]-[first name]-[banner ID]
  • Example: smith-john-jxs321

If the employee has both a faculty and staff profile page, add -faculty or -staff:

  • Example: smith-john-jxs321-staff
NOTE: The data shared with directory blocks updates every night. Changes may not show in the website directory components until the following day.

1) Go to the Directory site

  1. In Cascade, open the Site selector.
  2. Select Site > Directory.

2) Open the employee profiles folder

  1. In the Directory site file tree, open the employee-profiles folder.

3) Find the employee profile page

  1. In employee-profiles, locate the profile page.
  2. Profile pages are named:
    • Format: [last name]-[first name]-[banner ID]
    • Example: smith-john-jxs321
  3. Tip: Use the folder search bar to find a name quickly.

4) Edit the profile fields

Common updates include:

  • Name: change the person’s official name to their preferred name (when appropriate).
  • Job title: update the official title to a more user-friendly version.
    • Example: Professor 9 Mo → Associate Professor of Art History
  • Contact info: replace a personal phone/email with an agreed-upon shared contact (when needed)
  • Faculty only: confirm the Banner ID is correct for Watermark connection
  • Department: Submit a website request form if the dropdown department list needs to be updated.

5) Add a profile picture (optional)

  1. Upload or select an optimized, square-formatted webp image.
  2. In the image/file selector field, choose an image from anywhere in Cascade. Recommended locations:
    • Directory site: Directory/employee-profiles/profile-images
    • Department site: your department’s images folder
  3. If no image is selected, a default image will display automatically.

6) Save your changes

  1. Submit/Publish the updated profile (based on your normal workflow/permissions).

NOTE: The data shared with directory blocks updates every night. Changes may not show in the website directory components until the following day.