What do I do if I feel sick or if I have been exposed?
SHSU entered Phase III of the plan to reopen campus on July 1. With this, employees reported back to begin reopening campus for Fall 2020. Throughout the semester, SHSU will implement protocols to increase the health and safety of employees, while ensuring university operating needs are sustained. These protocols include mandatory face coverings, social distancing efforts, and frequent cleaning and hand washing.
Employees are encouraged to continue to use and expand collaborative technology such as Zoom and Teams.
Face Covering Requirements
Face coverings are required indoors and outdoors on Sam Houston State campuses unless you are in a private space or are engaged an activity for which wearing a covering is impractical (such as eating).
For more information about face coverings, view the face covering FAQ.
Precautions and Cleaning
Across campus, precautions are being taken to minimize the spread of COVID-19. Social distancing measures are being taken to reduce density on campus by 50%. Additionally, SHSU has installed signage across campus to direct traffic and enhance social distancing.
Facilities Management has implemented enhanced cleaning protocol across campus to minimize the spread of COVID-19. In addition to cleaning commonly used areas and restrooms a minimum of three times a day, Facilities Management has established protocols for cleaning areas that have been compromised with the coronavirus.
For more information about cleaning procedures, view SHSU's comprehensive cleaning protocols.
Information for Managers/Supervisors
If your employee tests positive for COVID-19, you must:
- Notify the employee of their obligations as outlined in the SHSU protocols
- Ensure SHC Director at 936-294-1843 is aware of the employee’s test result.
- Maintain the medical privacy of all employees.
- Coordinate any notice to co-workers of potential close contact without stating the name or identifying information of the employee.
- Call 936-294-1869 to report a compromised area for cleaning purposes.
If the employee is a student worker, you must maintain the privacy of student medical information to the fullest extent possible. However, test results related to COVID-19 may be disclosed to the Texas Department of Health, Texas Higher Education Coordinating Board, the student’s parents or guardians, and other appropriate parties under the health and safety exception to FERPA.
SHSU has implemented F&O Human Resources Policy ER-12 to provide telecommuting options when remote work serves the interests of the University and is approved by the department head and division vice president. Employees seeking to work remotely should review the policy, discuss the potential options with their supervisor, and submit a telecommuting proposal.
Employees physically on campus and those employees with approved telecommuting in accordance with F&O Human Resources Policy ER-12 should report their time as normal.
At any time between April 1 - Dec. 31, 2020, an employee may request to use federal FFCRA leave as described below.
- Emergency Paid Sick Leave (EPSL)
- Up to 80 hours for full time employees and the two week average for part-time
- Eligible COVID-19 conditions include:
- Seeking advice of a health care professional and self-quarantining
- Caring for another individual due to self-quarantine or shelter order
- Caring for the employee’s child due to school closures
- More information and request for FFCRA leave is found at this form
- Emergency Family and Medical Leave Act Expansion for Child Care (EFMLA)
- For employees that cannot work due to child care or school closures
- Up to 12 weeks of leave
- Weeks 1-2 may be paid through available EPSL or accrued leave
- Weeks 3-12 are paid at 2/3 the employee’s rate of pay
- EMFLA may, with the approval of your supervisor, be used on an intermittent basis.
In the event of a conflict between SHSU policies and the COVID-19 travel guidelines, these guidelines shall control through December 31, 2020.
- No international travel
- Domestic travel by personal or chartered/rented conveyance (car, van, bus, or private plane) is allowed and will follow standard policies and procedures
- Domestic travel by common carrier may be allowed given the below:
- Except travel to destinations under travel advisories will not be sponsored or reimbursed
- University travel policies are located at https://www.shsu.edu/dept/procurement-business-services/travel/index.html
Employees - Personal/Convenience Travel
- An employee’s supervisor must approve vacation requests in advance.
- Employees should notify their supervisor of plans to travel domestically via common carrier or personal conveyance to destinations under travel advisories so the university may determine whether the employee is required to self-isolate for 14 days after returning to the employee’s domicile and before returning to work.
- Any international travel requires 14 days of self-isolation after returning to the employee’s domicile and before reporting to work.
- Prior to travel that requires self-isolation upon returning to the employee’s domicile, an employee must secure pre-approval for leave or telecommuting during the period of self-isolation.
- Domestic travel is subject to any CDC COVID advisory or state and local travel restrictions.
- The CDC and S. Department of State advises against cruise ship travel (Warning – Level 3.) Any cruise ship travel requires self-isolation upon return.