Employees

What do I do if I feel sick or if I have been exposed?


Business Operations

Throughout the semester, SHSU will implement protocols to increase the health and safety of employees, while ensuring university operating needs are sustained. These protocols include mandatory face coverings, social distancing efforts, and frequent cleaning and hand washing.

Employees are encouraged to continue to use collaborative technology such as Zoom and Teams.

Face Covering Requirements

Face coverings are required indoors and outdoors on Sam Houston State campuses unless you are alone in a private space or are engaged an activity for which wearing a covering is impractical (such as eating).

For more information about face coverings, view the face covering FAQ.

Precautions and Cleaning

Across campus, precautions are taken to minimize the spread of COVID-19. 

  • Changing occupancy recommendations and seating designs reduces density on campus, generally by at least 50%.  
  • Signage installed across campus limits interactions through directing traffic and enhancing social distancing.
  • Enhanced cleaning protocols in all buildings further minimizes the spread of COVID-19. In addition to cleaning commonly used areas and restrooms a minimum of three times a day, Facilities Management provides intensive cleaning and disinfecting of areas reported as compromised with exposure to COVID-19. 

For more information about cleaning procedures, view SHSU's comprehensive cleaning protocols

Information for Managers/Supervisors

If you receive a report of an employee testing positive for COVID-19, you must:

  1. Notify the employee of obligations outlined in the SHSU protocols
  2. You may contact the Student Health Center Director at 936-294-1843 with questions about the departmental response to an employee’s positive test result.
  3. Maintain the medical privacy of all employees. 
  4. Coordinate any notice to co-workers of potential close contact without stating the name or identifying information of the employee. 
  5. Call Facilities Management Customer Service 936-294-1869 to report a compromised area and need for comprehensive cleaning. 

Telecommuting Information

F&O Human Resources Policy ER-12  provides telecommuting options when remote work serves the interests of the University and is approved by the department head and division vice president. Employees seeking to work remotely should review the policy, discuss the potential options with their supervisor.  When in agreement with the request, the supervisor submits a completed telecommuting proposal through supervisory channels to the division vice president.  

Time Reporting and Leave Information

Employees present on campus and those employees with approved telecommuting in accordance with F&O Human Resources Policy ER-12 report time as normal.

Employees that cannot work on campus due to COVID-19 conditions should explore the possibility of telecommuting. When telecommuting is not an option, benefit-eligible employees may use any accrued sick or vacation leave, or when leave is not available, benefit-eligible employees with medical documentation may be on leave without pay.

Travel

University-Sponsored Travel

Based on CDC guidance, all university-sponsored travel originating on or after January 1, 2021 must be approved in advance in accordance with the following protocol.

  • Travel is sponsored by the university when the purpose of the travel is to represent the university or further the university’s interests, which includes attendance at conferences and workshops. 
  • Any requested travel itinerary that includes a common carrier (plane, train, bus, or shared shuttle) will only be approved if:
    • the travel is deemed essential by the Vice President of the division in which the traveler works, and 
    • the nature of employment or educational program accommodates telecommuting for 14 days upon return.
  • Any requested travel itinerary not requiring a common carrier will follow the standard (pre-COVID) approval process.
  • Upon return from any trip that included a common carrier, the traveler will telecommute for 14 days upon return.
  • Upon return from the trip (regardless of mode of travel) the traveler must monitor potential symptoms or exposures and follow all University COVID-19 Protocols.

Employees - Personal/Convenience Travel

  • An employee’s supervisor must approve vacation requests in advance.
  • Employees should notify their supervisor of plans to travel domestically via common carrier or personal conveyance to destinations under travel advisories so the university may determine whether the employee is required to self-isolate after returning to the employee’s domicile and before returning to work.
  • Any international travel requires 14 days of self-isolation after returning to the employee’s domicile and before reporting to work.
  • Prior to travel that requires self-isolation upon returning to the employee’s domicile, an employee must secure pre-approval for leave or telecommuting during the period of self-isolation.
  • Domestic travel is subject to any CDC COVID advisory or state and local travel restrictions. As of early December, 2020, the CDC recommends:  
    • Consider getting tested with a viral test 1-3 days before your trip. Also consider getting tested with a viral test 3-5 days after your trip and reduce non-essential activities for a full 7 days after travel, even if your test is negative. If you don’t get tested, consider reducing non-essential activities for 10 days after travel.