Remote Work Tip: Secure Your Zoom Meetings

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Thanks to 2020, Zoom is a daily part of “office” life whether you are working from home or meeting remotely in the office. On a positive note, we now have all the benefits of virtual meetings, such as simply logging in to meet, sharing your screen to present, and instant messaging to chat. But even with these convenient benefits, Zoom is still a cloud-based virtual meeting space and you need to be cybersecure when using it. 

What could happen if I don’t secure my meeting?

Zoombombing.  This is when an uninvited participant disrupts a Zoom meeting with inappropriate language or images. SHSU has already experienced this type of cyberattack more than once due to virtual meetings being scheduled without security settings in place.

How do I secure my meetings?

Zoom has various settings available to keep your meetings protected. We recommend the below security options for your daily meetings: 

  1. Generate a Meeting ID – Your personal meeting ID never changes, that means once a Zoombomber knows the meeting ID, they can keep hacking your meetings. Instead, use a general meeting ID as it changes with every meeting.
  2. Enable the waiting room - Participants who join the meeting will enter the waiting room until the host or co-host approves the participants to join the meeting. The host or co-host should check the participants in the waiting room against the Registered Participants list before approving them to join the virtual event.
  3. Lock your meeting - Once all your participants have joined, the host or co-host can lock the meeting to make sure no uninvited participants can join. 

Remember, securing your meeting is necessary to ensure your virtual meetings are just as secure and productive as if you were meeting in person.

To review all Zoom security settings, take a look at the IT@Sam Zoom Cybersecurity Setting Technology Tutorials or sign up for our Zoom Security trainings!