Business Services Center

A customer focused department dedicated to continuous improvement through streamlining processes and delivering innovative service/solutions. As a new department, our services will be unveiled in phases in order to provide excellent customer service and refine our business processes.

Electronic Personnel Action Forms (EPAF)

Our department will process all non-grant funded EPAFs for staff, hourly student assistants, and non-SHSU employees. Please select a form type to provide us the necessary information to process an EPAF.

Need training or a refresher?

Launch Training

Submit an individual action

Submit multiple actions

FY21 Deadlines

1st Check Date BSC Deadline
Oct 1 Sept 10
Nov 2 Oct 12
Dec 1 Nov 10
Jan 4 Dec 9
Feb 1 Jan 12
Mar 1 Feb 10
Apr 1 Mar 10
May 3 Apr 12
Jun 1 May 11
Jul 1 Jun 10
Aug 2 Jul 12
Sept 1 Aug 10
15th Check Date BSC Deadline
Sept 15 Aug 20
Oct 15 Sep 25
Nov 16 Oct 27
Dec 15 Nov 23
Jan 15 Dec 17
Feb 16 Jan 26
Mar 15 Feb 23
Apr 15 Mar 26
May 17 Apr 27
Jun 15 May 25
Jul 15 Jun 25
Aug 16 Jul 27

EPAF Terms

  • Form Types

    New Hire. Hire an individual that is not currently employed with SHSU.

    Bulk Student New Hire. Hiring two or more hourly students with the same position number, hourly rate, start date, department, and Jobs4Kats posting.

    Job Changes. Any change to an employee's position, pay, or funding.

    Additional Job/Stipend. Add additional job duties for staff, hourly students, or hourly staff. Salaried staff will be issued a Stipend, while hourly employees will be given an additional job assignment.

    One Time Pay. Single payment for services or an award.

    Leave of Absence. Employee leaves or return from leave without pay.

    End Job. End of employee's job assignment but remains active on payroll or remove employee from SHSU employment.

    Affiliate Access. Provide or revoke access to a university email account and login for a non-compensated affiliate.

  • Org Numbers

    Timesheet Org. The org number that the department would like the employee’s timesheet/leave report to route to for approval purposes.

    Department Org. The org number that the department would like the employee's position to be listed under.

  • Premium Pay Code

    Longevity. Pay compensation for years of full-time non-hazardous service.

    Hazardous. Pay compensation for law enforcement personnel.

  • Job Change Types

    Department Transfer. When an employee transfers to another department.

    Change Funding Source. When department needs to change FOAP(s).

    Demotion. A salary reduction and/or title change for a voluntary or involuntary change in assignment to a position that requires decreased responsibility and a lower salary range.

    Increase Pay. When an employee receives a pay increase for any reason.

    Promotion. When an employee is promoted to a position of increased responsibility requiring a change of title and having a higher salary range.

    Reclassification. A reclassification occurs when the job duties and/or required qualifications of a position are re-evaluated and the position is assigned a new classification.

  • Increase Pay Reasons

    Six Month Merit Increase. A pay increase after six months in the current position. For staff employees, only external hires with either no prior SHSU employment history or 30 day break in service.

    Merit. Pay increase when the employee’s performance is meritorious and exceeds minimum standards. To be eligible for a merit increase the individual must be employed at least six (6) months and have not received a merit increase for at least six (6) months.

    Market Adjustment. Pay increase to adjust pay based on the market value of the position.

    Multiple Salary Action. Pay adjustment for multiple reasons.

  • Termination Reasons

    At Will Termination. Employment terminated at-will.

    Death. A termination due to the death of an employee.

    Discharged/Dismissal for Cause. Employment terminated for cause.

    Job Abandonment. Employee abandoned job.

    Reduction in Force. An employee’s termination was due to a decision to reduce the workforce, also known as layoff.

    Resign. An employee terminated voluntarily. See Resignation Reasons.

    Retirement. Employee retired from state employment.

    Transfer to another State Agency. An employee transferred directly to a different state agency or institution of higher education with no break in employment or service. The termination date and hire date will be consecutive dates. In most cases, an employee’s leave balances upon termination will transfer directly to the employee’s position at the new agency.

    Unsuitable for Duties. An employee terminated employment voluntarily and the stated reason was that the employee felt unsuited for the assigned duties. This reason may also be used if the stated reason was that the employee disliked the assigned duties.

    Unknown Reason. An employee did not offer a reason for the termination for a voluntary resignation or termination.

  • Resignation Reasons

    Dissatisfaction with Supervisor/Coworker. An employee terminated employment voluntarily and the stated reason was dissatisfaction with either the employee’s supervisor or co-workers.

    Inadequate Salary. An employee terminated employment voluntarily and the stated reason was insufficient wages.

    Lack of Advancement. An employee terminated employment voluntarily and the stated reason was insufficient opportunity for advancement.

    Personal Reasons. The employee voluntarily terminated or resigned and the stated reason was the resignation was due to personal reasons unrelated to the job.

    Travel. An employee terminated employment voluntarily and the stated reason was dissatisfaction with travel, with the job requiring either too much travel or not as much travel as the employee desired.

    Working Hours. An employee terminated employment voluntarily and the stated reason was dissatisfaction with the work hours.