Student Resources

Undergraduate Students

  • Academic Probation

    An undergraduate student who falls below a 2.0 SHSU grade point average at the close of any semester or summer semester (two sessions) during which one or more semester hours are attempted will be placed on probation. Summer semester (two sessions) is considered to be a unit equivalent to a semester. If an enrolled student on probation fails to achieve a minimum of a 2.0 SHSU grade point average at the close of the next semester or summer semester (two sessions) following the starting of the probation, the student will be suspended.

    Undergraduate transfer students who are admitted with less than a 2.0 overall grade point average must achieve a minimum SHSU grade point average of 2.0 at the close of the semester or summer semester (two sessions) for which the student is admitted or the student will be placed on probation. If the student fails to achieve a minimum of a 2.0 SHSU grade point average at the close of the next semester or summer semester (two sessions) following the starting of the probation, the student will be suspended.

    The student will be removed from probation as the close of the semester or summer semester (two sessions) in which the SHSU graduate point average achieves 2.0 or higher.

    Students on probation are required to meet with an academic advisor in order to remain registered in the subsequent term.

     

    What action is required?

    • Schedule an appointment with an academic advisor in order to remain registered in the subsequent term.
      • If you do not know with which advisor to schedule an appointment, check “Who’s My Advisor” by clicking here.
        • Select your major from the drop down menu
        • A link and contact information is provided to schedule an appointment.
  • Academic Suspension

    Students whose SHSU grade point average falls below a 2.0 in the term immediately following the probation standing will be suspended automatically. Academically suspended students are required to (1) meet with their academic dean who deteremines approval for continued enrollment; and (2) be re-advised for registration.

    International students placed on academic suspension should report to the International Student Advisor in the Office of International Programs (International Programs (shsu.edu).

     

    What action is required?

    College of Science and Engineering Technology Office of the Dean requirements:

    • Type a letter of appeal to explain the circumstances that led to the suspension and plans to restore the grade point average (GPA). We ask that you be as detailed as possible and include any supporting documentation.
    • Send the letter and any supporting documentation to our office email account coset@shsu.edu.
      • The Dean or Associate Dean will consider your request, and email notification will be sent to you. You may be required to meet with the Dean or Associate Dean in person or by Zoom.
      • If permitted to return, you are required to sign and return the Request for Readmission form to acknowledge you understand the condition(s) of your reinstatement.
        • You must be readvised by your academic advisor in order to keep your current schedule or to register for courses.

    International students placed on academic suspension should report to the International Student Advisor in the Office of International Programs.

  • Undergraduate Research Awards
    College of Science and Engineering Technology
    Undergraduate Research Awards 2022
     

     

    The College of Science and Engineering Technology announces undergraduate research funding opportunities for spring and summer 2022. These awards have been modeled after the EURECA summer FAST grant, with some modifications. The spring 2022 funding opportunity has an application deadline of November 1, 2021, while the summer 2022 funding opportunity has an application deadline of March 1, 2022.

     

     Eligibility: 

    All faculty are eligible to apply for the COSET Undergraduate Research Award 2022. Full-time undergraduate students enrolled at SHSU during the spring semester of 2022 are eligible to be team members. However, students graduating in spring 2022 are eligible for the spring award only. Faculty mentors may submit only one proposal. At least six proposals are expected to be funded.

    Faculty who have applied for a summer 2022 EURECA FAST grant are ineligible to apply for a spring 2022 COSET award for the same project, but are encouraged to apply for the summer 2022 COSET award if not funded by EURECA. If a faculty member would like to submit a proposal for a different project (with different student team members) compared to one submitted for the EURECA FAST award, they are eligible for either the spring 2022 or summer 2022 COSET award. Prior submission of a EURECA FAST proposal is not required to be eligible for a COSET award. Faculty members not funded for the spring 2022 COSET award may resubmit for the summer 2022 COSET award.

    Note – All Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) protocols must be completed before funds will be distributed. IRB and IACUC guidelines are available on the Office of Research and Sponsored Programs website at http://www.shsu.edu/dept/office-of- research-and-sponsored-programs/.

     

    Funding:

    Each student team member (up to two student team members maximum) will receive $2000 for participating in the project. Up to $500 per proposal is also available to fund student research supplies and travel to field sites or laboratories. Funding is not available for travel to conferences or for faculty stipends. Funding must be spent no later than August 31, 2022.

     

    Selection: 

    Awards to conduct research projects will be granted by a competitive selection process. The COSET Undergraduate Research Committee, an interdisciplinary committee comprised of faculty from each COSET department, will evaluate and prioritize proposals for funding based on the following criteria:

    • design and feasibility of the project’s
    • significance of the expected results to the faculty member’s
    • potential contributions the project will make to the students’ future studies and/or future
    • level and type of student involvement in the project. Outstanding proposals will have clearly delineated roles for each student member of the team, will strongly emphasize what the student team members will gain from this experience, and will clearly outline which aspects of the project each team member can lay claim to as their contribution

    For the spring 2022 award, faculty members will be notified of a decision no later than December 1, 2021. For the summer 2022 award, faculty members will be notified of a decision no later than April 1, 2022. 

    Outcomes: 

    Each awarded research team is required to submit a final report to COSET that includes:

    • a one-page PDF document written by the faculty mentor(s) that briefly describes the progress and findings/results of their funded project
    • a one-page reflection report from each student member outlining his or her role in the project and the project’s impact on his or her professional development

    The final report is due by October 15, 2022. Failure to submit the report by the deadline may result in the faculty member and students being ineligible for future COSET research funding.

    In addition, student researchers are strongly encouraged to present the findings of their research at the SHSU Undergraduate Research Symposium, as well as at state, national, or international conferences. 

     

    Application Process: 

    Completed applications are due by 5:00 pm on the day of the deadline, and must include the following:

    1. A cover page (attached; can also be obtained by emailing mjanderson@shsu.edu)

    2. A two- to three-page proposal, written in an interdisciplinary style, that:

    • describes the project’s objectives, methods/approach to be used, and expected outcomes for the project
    • thoroughly describes how the project (or a closely related project) would be able to continue remotely should access to a laboratory or other facilities be lost due to COVID-19 related mitigation (such as a stay at home order)
      • examples of acceptable activities include statistical analysis of data sets, computer programming, and in silico projects, such as database mining
      • literature reviews and bibliographies are not acceptable
    • describes any follow-up activities to be completed in the fall (2022) and spring (2023) semesters
    • indicates whether this is a new project, or part of an ongoing project
    • explains the significance of the expected results
    • uses a font no smaller than 11-pt and has 1” margins

    3. A works cited page (as needed) (does not count toward the three-page limit)

    4. Student information forms for each student team member (attached; can also be obtained by emailing mjanderson@shsu.edu)

    5. Budget form (as needed) (attached; can also be obtained by emailing mjanderson@shsu.edu)

    6. A statement of interest written by each student team member (<200 words)

    These documents must be merged into a single PDF file and sent by email to Mark Anderson (mjanderson@shsu.edu), with COSET Undergraduate Research Award 2022 in the subject line, by 5:00 pm on the day of the application deadline.

  • Forms

Graduate Students

  • Academic Probation

    In order to achieve and remain in academic good standing at Sam Houston State University, a graduate student must maintain an overall grade point average of at least 3.0 on all graduate coursework attempted.

    A graduate student who falls below a 3.0 overall grade point average at the close of any semester during which one or more semester credit hours are attempted will be placed on probation.

    The students will be removed from probation at the close of the semester or summer semester in which the SHSU grade point average achieves the required standard.

     

    What action is required?

    • Schedule an appointment with your graduate advisor to discuss the proposed course(s) of study for the upcoming semester.
    • Register for proposed course(s).
  • Academic Suspension (Termination)

    In order to achieve and remain in academic good standing at Sam Houston State University, a graduate student must maintain an overall grade point average of at least 3.0 on all graduate coursework attempted.

    A graduate student who falls below a 3.0 SHSU grade point average at the close of any semester or summer semester during which one or more semester credit hours are attempted will be placed on probation. If an enrolled student on probation fails to achieve a minimum of 3.0 SHSU grade point average at the close of the next semester following the start of the probation, the student will be terminated from graduate studies.  

    A student who earns a grade of F in any graduate course at SHSU will be terminated from graduate studies. A student who earns a grade of C in any course at SHSU (repeated or distinct course) within the academic program may have their graduate status reviewed by a committee comprised of the department or college's graduate faculty.  The committee will recommend an appropriate remediation for the student. A student who fails to meet any approved program-specific standards for academic performance, including professionalism standards, in consonance with section 7.04 of the Academic Policy Statement 910312 may be dismissed from the program and not permitted to register for courses in the program.

      

    What action is required?

    A student who believes they have been wrongly dismissed or terminated from graduate studies may appeal using the following procedures:

    1. The student must first appeal to the graduate advisor for a resolution and must do so in writing and within ten (10) working days following the notification of probation, termination, or dismissal. The graduate advisor must respond to the appeal in writing within ten (10) working days of receipt.
    2. If the appeal to the graduate advisor is not satisfactorily resolved, the student may appeal in writing to the chair of the department within ten (10) working days following the graduate advisor’s decision. The department chair must respond to the appeal in writing within ten (10) working days of receipt.
    3. The student may appeal the decision of the chair in writing to the appropriate academic dean within ten (10) working days following the chair’s decision. The academic dean may elect to create appeal committees at the program, department/school, or college level to hear student appeals for readmission. These committees will be charged with making a recommendation to the academic dean. The academic dean must respond to the appeal in writing within ten (10) working days of receipt of the appeal or the committee’s recommendation, if any.
    4. If the appeal is not resolved with the academic dean, the student may appeal in writing to the Provost and Sr. Vice President for Academic Affairs, or their designee, within ten (10) working days following the academic dean’s decision. The decision of the Provost and Sr. Vice President for Academic Affairs or their designee is final

    If a student wishes to pursue a different program after being terminated from the original program, the student must complete the admissions process and be accepted into the new program. A student must be in Academic Good Standing in order to change to a new program or receive a release from the current academic program, academic dean of the college, and Dean of The Graduate School. Once accepted to the new program, the previous program must release the termination block in the Registrar's Office before the student can register in the new program.

  • Graduate Recruitment Scholarship
    College of Science and Engineering Technology
    Graduate Recruitment Scholarship

     

    The College of Science and Engineering Technology (COSET) Graduate Recruitment Scholarship is a $1,500 competitive scholarship awarded to outstanding students entering their first semester of a COSET graduate program at SHSU and who have not been awarded a graduate assistantship.

     To be considered for the COSET Graduate Recruitment Scholarship, a student must be accepted into a graduate program in the College of Science and Engineering Technology, be entering their first semester in the program, and plan to be a full-time student.  Nominations for the scholarship will be accepted from SHSU faculty, or students may self-nominate.  An international student applying for the scholarship must have a transcript evaluation on file with the COSET Dean’s office (transcript evaluations by qualified SHSU faculty are acceptable).  Applicants will be evaluated by cumulative GPA.

    An application can be found here, and applications must be scanned and emailed to Ms. Shellie Armstrong at sda006@shsu.edu by 5:00 pm on the day of the deadline. Paper applications will not be accepted.

    The application deadlines for the Fall scholarship are April 1st (first round) and July 15th (second round), and the application deadline for the Spring scholarship is November 15th.

    Please note: To be eligible for any COSET scholarship, you are required to complete the General Application in Scholarships4Kats.

  • Graduate Achievement Scholarship
    College of Science and Engineering Technology
    Graduate Achievement Scholarship

     

    The College of Science and Engineering Technology (COSET) Graduate Achievement Scholarship is a $1,500 competitive scholarship awarded to students demonstrating outstanding academic progress in a COSET graduate program.

    To be considered for the COSET Graduate Achievement Scholarship, a student must be enrolled full-time in a graduate program in the College of Science and Engineering Technology and have an SHSU graduate GPA.  Students in their first semester of a COSET graduate program are not eligible for the scholarship and should consider applying for the COSET Graduate Recruitment scholarship instead.  Students who are already receiving a scholarship as a bonus to their graduate assistantship (generally, those students in their first or second semester in a COSET graduate program who have been awarded a graduate assistantship), are not eligible for the scholarship. Students receiving a PhD stipend are also not eligible.  Certain exceptions are permitted; interested students are highly encouraged to inquire about eligibility.  Please direct inquiries to Li-Jen Lester (lys001@shsu.edu).

    Complete applications require:

    1. a ½-page personal statement from the applicant (that includes the applicant’s Sam ID) describing their academic progress toward the degree, including planned graduation date, and progress on the thesis, capstone project, or dissertation (where applicable), and   
    2. a letter of evaluation from the applicant’s major advisor or graduate program coordinator describing the applicant’s progress toward the degree and overall performance in the graduate program.

    Applicants must email their personal statement as a Word or pdf document to Li-Jen Lester (lys001@shsu.edu) with Graduate Achievement Scholarship in the subject line by 5:00 pm on the day of the deadline.

    The letter of evaluation must be emailed directly from the applicant’s major advisor or graduate program coordinator to Li-Jen Lester (lys001@shsu.edu) by 5:00 pm on the day of the deadline. 

    The application deadline for the fall scholarship is July 1st, and the application deadline for the spring scholarship is December 1st.

    Please note: To be eligible for any COSET scholarship, you are required to complete the General Application in Scholarships4Kats.

  • The Graduate School General Scholarship

    The General Graduate School Scholarship is intended for high-quality students in SHSU graduate programs.  Applications for this $1000 scholarship will be accepted for both new and current students. Students may submit new applications each semester while enrolled in graduate programs.

    Scholarship 4 Kats Portal (Search under Opportunities for The Graduate School General Scholarship after completing the General Application)

    If you have any questions regarding the General Graduate School Scholarship, please contact The Graduate School at TheGraduateSchool@shsu.edu.

  • Graduate Deadlines

    Fall 21 Grad Deadlines

  • Forms