To establish a standard procedure for the processing of student resignations.

 2.01 If a student resigns between the 1^st class day and the 12^th class day (4^th class day in the summer) no record of the resignation will appear on the student’s academic record.

 2.02 If a student resigns after the 12^th class day (4^th class day in summer) but before mid-semester, a record of the resignation will appear on the student’s academic record.

 2.03 If a student resigns after eight weeks in the fall or spring or after the first two weeks of a summer session the mark of WP (withdrew passing) or WF (withdrew failing) will be recorded on the student’s academic record for each course for which the student was enrolled.

 2.04 If a student resigns while enrolled in a course whose duration is less than a normal term he/she will receive the mark of WP or WF if the resignation occurs after one-half of that course time has been completed. The mark of WP or WF is the responsibility of student’s instructor(s).

 2.05 The deadline for resigning for any given semester or term is stated in the University Academic Calendar.

 3.01 To resign (officially withdraw) from the university, a student must either report to the Registrar’s Office to complete a Resignation Request or submit a letter stating his or her intent to resign.

 3.02 The resignation becomes effective on the date received by the Registrar’s Office, and such will be the date used for determining any refund.

 3.03 The Refund Policy of the university is directed by the Texas Education Code, Section 54.006.

 4.01 A resignation request after the University Academic Calendar deadline will be considered ONLY in cases where in the university’s judgment the student has demonstrated extenuating circumstances such as:

 4.02 The request must be submitted in writing to the Academic Dean in the student’s major field of study and filed, under normal circumstances, no later than the last day of final examinations as stated in the University Academic Calendar.

 4.03 Written verification of emergency must be provided by a physician, hospital, etc. Death in the immediate family may be verified by an obituary notice or a memorial folder.

 4.04 The request will be reviewed by an appeal committee chaired by the university Registrar and including the Academic Dean in the student’s major field of study; the Associate Vice President for Student Services or designee; and the Director of Business Services or designee.

 4.05 The student will be notified in writing of the committee’s decision.

 4.06 The student has five working days in which to submit a final appeal of the committee’s decision to the Associate Vice President for Academic Affairs.