 Rosters
to Excel
With the Sam Menu roster program, you can easily create a text file
that can be imported to Microsoft Excel. We now have step-by-step instructions
in video format. If you learn easier by watching, check out the movie
showing you exactly how to do it.
If you prefer written instructions: Log in to the Sam Menu.
Click Student Records, and open GUI Programs. ROST01RG is View Class
Rosters. After you select the semester, course, and section, you can
choose "Write to Text File" or "Distribution List."
Each of these are saved directly to your C: drive. You don't even have
to FTP the files anymore.
After creating the file in the Sam Menu, open Excel, then click File,
Open. Change the directory to your C: drive, and change the type to "Text
Files" or "All Files". The filename will be the CID#yourusername.txt.
Open it, and a prompt will come up asking if it's delimited. It is, by
a tab. Excel will automatically know how to break the file into the correct
columns. Just click Finish and you're ready to add the columns for your
grades.
If you are using a Macintosh and would prefer to use the Web version
of the roster program, we will provide the how-to instructions in next
month's Update.
Blackboard
It's time to start moving material from your Fall 03 courses into your
Fall 04 courses. We have set up 2 "how-to"
movies that demonstrate how you can move your course materials. First
is the copy
item method that allows you to copy specific items from one course
to another. The other is the course
copy method within your course's control panel.
Do you need some Bb Housekeeping? Want to combine courses in the same or different sections? Would you like to cut down on your list of courses in Blackboard by removing any unneeded courses? Just contact Jacob Spradlin via e-mail or phone (x43929) and he will be glad to help!
 WinZip
There is a built-in file compression feature in Windows XP. Therefore,
we will be removing the WinZip program from the PC network. Since Windows
XP has this functionality integrated within, we no longer have to pay
to license a third party product. Graphical information on the basics
of using the Compressed
Folders option in WinXP is online. Watch the movie demonstrating how to use this feature.
 Sam
Menu
At this time of the year, everyone wants to know how much money is
left. There's now a new and improved way to find out the "Free Balance
in Account". POST21RG is under the Financial System tab on your
Sam Menu. The revised version allows you to select one account, a table
of accounts, or all your departmental accounts.
This program was previously named POST21R (it didn't have the G). If
Free Balance has been a "Favorite" program of yours, you'll
need to save the new verson in that category. If you've never used the
"Favorite" selection, try it now. It's a convenient way to
save your most frequently used programs all in one place.
Training
The Adobe InDesign Courses have been a popular pick
over the past two months, so we will be having three more training sessions
in July! Bring your current projects with you.
With the Fall semester approaching, get brushed up on Blackboard. Bring
your course materials to any of our Bb training sessions and we will
help you get them online!
Feel free to enroll in any one of our training courses listed on our
Training Calendar,
or sign up for some individual
training that meets your needs! If you or your department would like
instructional videos on SHSU-specific subjects, just let us know by e-mailing
the Helpdesk.
Security
Maintaining security for a workstation at home can almost be overwhelming.
Deciding between dial-up, cable, or DSL Internet connectivity adds to
the mix. Carnegie Mellon University has created a Coordination
Center devoted to giving you full explanations and also tips for
what you should do to protect your or the University's investment in
your computer.
Tech
Tip
Have you tried making forms in Adobe Acrobat? When making Adobe Acrobat
forms, you don't have to create your input fields in the order in which
you want them filled out. You can easily set the tab order for your input
fields by clicking on the Pages tab, right click on your page and select
Page Properties. You can then set your tab order by using row order,
column order, or document structure.
New
Staff
 Brian Tipton has just joined our fulltime staff as a Computer Technician.
Brian is a 2002 SHSU graduate of Computing Science, and has been a student
operator and programmer.
 Jeremiah Dey has been a student programmer for Computer Services, and
is now a Computer Technician. He is a senior CS major and is in the National
Guard.
 Dwyane
Davis is a newcomer to the SHSU campus. He's now part of our networking
team. Dwyane attended the University of Houston. Dwyane's been a Network
Security Analyst consultant in the Houston area.
Free
Stuff
To reward you for reading all the way through the Update, we're offering
some freebies. Do you need a printer or a monitor? Be the first to e-mail
the Helpdesk
requesting one of the following items, and your department can have it!
This month's options are:
- an HP LJ 4000n printer with an additional 500 sheet paper tray
- an HP LJ 2100tn printer
- a 17" CRT monitor
If you have any questions, kudos, comments, or concerns, please let
us know!
Approved for campus-wide e-mail distribution by Associate Vice President
Jim Stevens
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