Opening Outlook Express
To open Outlook Express, click on the Start button and select All Programs. Then, click on Outlook Express.
You should see the Outlook Express main window on your screen.
The left pane shows you your folders and messages waiting, if any, and contacts that are in your Contact List.
The right pane is the Reading Pane.
This is where you can read your e-mail messages.
Checking and Reading E-mail
There are two ways to check for new mail in Outlook Express.
You can either check it by clicking on Tools and selecting Send and Receive All or by clicking on the “Send/Recv” button in the main toolbar.
OR
You should see your messages in the top half of the Reading Pane.
To read your mail, click on the message. The body will appear in the lower part of the pane.
To delete your mail, click on the message and click the Delete button. The message will be marked for deletion.
To permanently delete the message, click on Edit and select Purge Deleted Messages.
Sending E-Mail
To send a message, click on the Create Mail button.
In the mail box, type the address you are sending the message to into the To box.
Then, type in the Subject and body, as you would with any e-mail message.
If you need to format the text, there is a text formatting toolbar just above the body text box.
When you are ready to send the message, click the Send button.
Sending Attachments
To attach a file to your message, click on the Attach button.
Locate your file in the Insert Attachment box and click on the Attach button.
Your attachment will be shown in the Attach box below the subject line. To check the attachment, double click on the file in the box.
To forward a message, click on the Forward button.
Then, insert your address into the To box and enter your subject into the Subject box. Once you have typed your message, click Send.
Opening an Attachment
When you open your e-mail, you will see a paper clip below in the Subject line of the message.
To open the attachment, double-click on the attachment icon or the file name. Click on either Open or Save.
If you clicked Open, you should see your file open up in the appropriate application.
Using The Address Book
To access the address book, click on the Addresses button on the toolbar.
To add a new address, click on the New button and select New Contact. Then, fill in the information you want to add into the appropriate tabs.
Once you have everything in place, click on the Add button. You will see the email address in the bottom of the box.
Then, click OK. You should see your information in the Address book, according to what you have already entered into the tabs.
To change a contact’s information, right click on the name and select Properties from the pop-up menu.
Then, enter your information into the desired tab.
Once you have your complete information, click OK.
You can also view your contacts in the lower left hand corner in the main window.
Double-click the name if you want to write and send your contact an e-mail message. To add information, right click the contact and select Properties.
To delete a contact, select Delete from the menu.
Creating Groups
Groups help you to keep all of your common contacts, such as coworkers, organized into one group.
To add a group, click on the New button and select New Group.
Once you see the Properties dialog appear, enter the group name into the Name box.
Then, either type their name and email into the appropriate text boxes in the bottom or click on the Select Members button.
When you click on the Select Members button, you will see a dialog like the following screenshot.
Click on the contact you want to add and click the “Select ” button.
Your selection will be moved into the right hand side.
If you need to add a new contact, click on NewContact and fill in your information. Once you have added everyone, click OK.
The group members will be added to the “Group Members” text box.
If you need to remove a member, click on the Remove button. Once you have everyone that you need, click OK.
Your groups should show up underneath your contacts folder in the left hand side.
Once you click on the group, you should see the members and their information displayed on the right hand side.
To use the groups in sending e-mail, click on the To button. Then, click on the group and click the “To ” button.
Click OK when you are done.
Adding Folders
To add a folder, click on File New Folder.
Enter the name of the new folder in the Folder Name text box.
Then, click on the location that the folder will be added to and click OK.
The folder will now be added to the Folder List.
Double click on the folder to look at its contents. To add an item, just click on the desired item in the Reading Pane and drag it into the new folder.
