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Access Control

Access to any of these resources and/or systems confirms acceptance of the Acceptable Use Policy and agreement to abide by its rules.

Administrative system access

Only University administrative staff and faculty are granted access to the University's administrative computing system. If you do not have this access but it is required for the completion of your assigned duties, your department head will need to complete the Administrative Account Request form and submit this to Computer Services.

Access to individual programs on the administrative system is granted by the department responsible (the owner) for those programs. Request for access may be made from within the administrative menu system once you are granted access.

Windows access

All University computer system authorized users are granted access to the University Microsoft Windows network. Access to this environment is granted to users only with their assigned account. Users will be given access to network storage and a variety of application software and utilities.

LAN Resource access

All University computer system authorized users are granted access to the University LAN. Access to the LAN is granted through the use of the University-assigned computer account. Access to the LAN is granted to users only with their assigned account.

LAN Port access

SHSU Local Area Network port access is granted to all users with an authorized SHSU computer account. University Network ports are activated at the users request by University network ports are intended for use by single network devices only. These devices are to be used only by the department assigned the port. If you intend to connect multiple devices or intend to have the network device serve resources to other users you must request activation of your port for this by placing a work order with the Computer Services Helpdesk at X41950. Unauthorized connections will result in deactivation of the University network port.

Residence Hall network access

All enrolled University residence hall residents with an active University computer account are eligible for the use of the residence hall LAN access ports. These connections are covered by the same rules and restrictions that apply to use of any other University computer resource. Please refer to the residence hall network access page for more details on activating your connection and troubleshooting problems. Users of this connection are restricted to only one network device per port and are not allowed to host services through this connection.

WWW access (unx1)

All University computer system users are eligible for space on the University WWW server for the creation of a personal home page. This space may not be used for commercial or business purposes. Access to this space is granted to users only with their assigned account.

Internet access

All University computer system users are granted access to the University's Internet connection. The Internet connection provides a super high speed connection to the Internet for research and email purposes. Even though this service provides access to many off-campus resources you are still governed under the University's Acceptable Use Policy and Student Code of Conduct while using these facilities and any resources you may link to through them. Access to this environment is granted to users only with their assigned account.

Firewall access

The University has installed a campus firewall. We have continued strengthening security measures in order to ensure LAN and data security is maintained. Faculty and Staff may request access for specific research and teaching needs.

Visitor Accounts

Access to the University computing system is restricted to University personnel, students and authorized visitors. If you need visitor access you must complete the Computer Account Request form and have a University staff or faculty member submit a written request to Computer Services for the access. Please deliver this information to the Computer Services Helpdesk.

Physical access

Access to Computer Services data services and server location area is restricted to on-duty authorized personnel.

University Information access

Despite the public nature of a University, much of the information on site is not public information. Social security numbers, grades, medical records and individual research are some examples of private or confidential information. It is therefore necessary and the responsibility of each individual at the University to help maintain the privacy of University information and records. Much of this information is often stored and displayed on desktop equipment that may be publicly accessible. Therefore, it is the responsibility of each user to control access to the information. Some of the measures that can be used to increase security are:

  • Use passwords whenever possible.
  • Position your monitor away from public view.
  • Always log off of systems when leaving for the day.
  • Use password-protected screen savers.
  • Log off or start screen saver when leaving desk(windows key+L).
  • Shred discarded reports that contain private information.
  • File and lock up private papers when leaving for the day.
  • Remove private information from your desk before leaving it.

University Information protection

  • Keep diskettes and CD-media in a locked cabinet when not in use.
  • Back up your data routinely and store in secure area.
  • Use anti-viral software regularly.
  • Change passwords often

Workstation Physical access

  • Lock your office door.
  • Use a locking device to secure equipment to the furniture.
  • Ensure electronic equipment is plugged into a surge protector or UPS.
  • Keep magnets away from computer equipment.
  • Do not eat or drink near electronic equipment.
  • Close doors and blinds so equipment is not easily viewable from outside.

Password / Personal Identification Number (PIN) guidelines

  • Never give your username, password, or PIN to anyone else.
  • Never use someone else's username, password, or PIN. If additional access is required for your duties, contact your supervisor for help.
  • Do not use easy-to-guess passwords or PINs.
  • Be aware of those around you and ensure they cannot watch you typing your passwords or PIN.
  • Do not write down passwords or PIN's. Shred any documentation that may have this information on it.
  • Do not allow others to access programs or data from within your account.
  • Change your password often.
  • Log off of your workstation when leaving for the day.
  • Lock your workstation with a screen saver when leaving the desk.
  • Use a password-protected screen saver.
  • Do not use your University passwords or PIN with external vendors.
  • Refer to the Password Policy for further information.

Wireless Network Port Access

SHSU Wireless Network port access is granted to all users with an authorized SHSU computer account. Access to the University LAN will be granted to the user upon entry and validation of the required login user information. Wireless network ports are provided for use by single network devices only and may not be used to host or provide service to additional devices or users. The device used to access the Wireless network port is to be used only by the individual assigned the login information used to activate the port. If you intend to connect multiple devices or to have the device serve resources to other users you must first request this capability by placing a work order with the Computer Services Helpdesk at X41950. Unauthorized use of this University resource may result in the loss of University computing privileges for the user.

Wireless Network Information Access

The SHSU wireless network is provided as a resource for University authorized faculty, staff and students. It is recommended that the use of this resource be limited to activities that do not involve the access of confidential information. Computer Services has attempted to ensure as much privacy as possible on the wireless network but due to the nature of wireless networks any information transmitted across this network may be viewed by unauthorized users.

 


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