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New Work Order System

Cherwell LogoSince January 2013 IT@Sam has been hard at work preparing for the implementation and launch of a new work order system, Cherwell. The goal is to have this new system ready for go-live on July 15th.

Why the change?

The current IT@Sam Work Order System has some shortcomings in navigation and general work routing. This leads to work orders that have the potential to end up in the wrong place and action is not taken on them in a timely manner. Cherwell will alleviate those problems as well as provide additional benefits for you.

Benefits

Service Catalog: There will be no more questions that you will need to navigate and hope that your work order is getting to the right place. Instead you will be presented with a comprehensive list of IT@Sam services to choose from when placing your request. With one click of your mouse you'll be at the appropriate screen to enter your request.

Knowledge Base: In addition to the Technology Tutorials that we currently provide, Cherwell will have an integrated Knowledge Base that contains information on how to fix common error messages and general "how-to" instructions for software and hardware. This will allow you to quickly research an issue and enable a quick resolution. We are starting out with over 50,000 knowledge articles and will be adding more. We hope to get to a scenario where we fix a problem once and then capture and share this information via the knowledge base, so others won’t have to duplicate the effort and re-invent the wheel.

Problem Management: Once IT@Sam becomes aware of a university-wide problem, you will also be made aware of it with the Problem Management module of Cherwell. This will allow us to write up information regarding the issue, along with any workarounds, and publish that information for everyone's benefit by way of the Cherwell Portal.

Demos & Training Opportunities

We have created several Tech Tutorials for you to become familiar with this new system and we will offer several training sessions as well. If you'd like to attend a training session, please sign up in the Talent Management System.

 

Training Opportunities
Date
Location
Time
May 13, 2013 Allen House 108 2:00 - 3:00 p.m.
May 14, 2013 Allen House 107 11:00 a.m. - Noon
May 16, 2013 Allen House 108 11:00 a.m. - Noon
May 23, 2013 Allen House 107 3:00 - 4:00 p.m.
May 29, 2013 Lee Drain Building 407 3:00 - 4:00 p.m.
May 30, 2013 Allen House 108 11:00 a.m. - Noon

What will happen to my work orders in the current Work Order System?

On July 15th, no new work orders will be able to be placed in the current IT@Sam Work Order System. Any Work Orders that are already open and in progress, will remain in the current system and will be completed as normal. Work Orders that will take more than 6 months to complete, will be transferred to the new Cherwell system by IT@Sam staff.


If you have any questions or concerns, please feel free to contact us!


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