Participants are expected to maintain their own liability insurance and evidence of such insurance must be provided to the Festival management upon request. The Festival will not be held responsible for any claims arising from the use of products or services provided by any vendor.

No chairs, tables, tents, extension cords or lights, etc will be furnished. If you need it, bring it. The Festival does not provide labor to set up, take down, loading or sales.

Allowed items have changed. Please read carefully.

Craft items should represent 19th Century crafts or crafts of ethnic origins. Items for sale must be pre-approved by the craft vendor coordinator. Send 3 photos of representative items of the merchandise to be sold. Photos can be reviewed by website or e-mail. A complete list of the types of items to be sold must accompany the photos. Items which are found not to be in keeping with the high standards for quality of the Festival or which are not on the list may not be sold. You may not add to your list after it has been accepted with approval from the Crafts Coordinator.

Craft vendors are encouraged to wear costume appropriate to the 19th century. This enhances the atmosphere of the festival, increases audience participation and attendance, and boosts sales for everyone.

BANNED ITEMS: No aerosols may be sold, including silly string and hair dye. No explosives/fireworks, including throw-down poppers. No inflatable toys.

Crafts vendors are those who produce and sell their own works. ALL CRAFTS MUST BE ORIGINAL WORKS OF THE ARTIST. NO ITEMS MAY BE MADE FROM KITS. NO RESALE ITEMS.

Sutlers are those who sell items made of period appropriate materials that represent items of the period of Sam Houston or provide goods and publications used in the creation of traditional crafts or costuming. Sutlers may sell items which fall into either of these categories. Sutlers must dress in period appropriate attire, and must set up under a period appropriate canvas shelter. Sutlers pay for a single booth space regardless of the size of their canvas shelter. Please advise the crafts coordinator of tent dimensions for purposes of assigning booth spaces.

Craft vendors and sutlers will be expected to set up Thursday evening or early Friday morning. Vehicles will need to be off the grounds by 8:30 a.m. on Friday.

Participants are expected to operate and maintain their exhibits or booths during the entire festival. No one is to shut down before closing hours except in an emergency and only with permission from the Craft Coordinator. Vehicles will be allowed to enter the grounds at 6:00 each evening for restocking.

Applications to reserve booth space should be submitted with full payment by April 1. No spaces will be reserved without full payment. No late payments will be accepted. No exceptions.

There are no rain dates and no refunds in the event of rain.

There are no refunds if a vendor withdraws from participation. A vendor who withdraws may find an alternate to use the booth space with approval from the Craft Coordinator.

It is the sole responsibility of each Participant to secure the exhibit area assigned to them and the belongings contained therein. The Festival Management assumes no liability for any personal loss or injury to the Participant's staff, and/or booth guests, or for loss, damage or theft of any individual's belongings. Nor shall the East Texas Folk Festival, Inc., dba General Sam Houston Folk Festival, be required to maintain security or provide insurance for any damage or loss to any individual or any individual's property.

East Texas Folk Festival, Inc., dba General Sam Houston Folk Festival, reserves the right to cancel or close the Festival if, in the reasonable opinion of the management of the East Texas Folk Festival, the Festival premises are destroyed or damaged so as to render them untenable or unfit, or should any circumstance beyond the control of Festival management make impossible the fulfillment of its part of this contract. Provided, however, that in the event of such cancellation or closing all payments previously made and to be made hereunder to East Texas Folk Festival, inc., dba General Sam Houston Folk Festival, on this contract shall be considered fully earned and the East Texas Folk Festival, Inc., shall be released of any and all claims for losses, damages, costs or expenses of the Folk life Demonstrator or Craft Vendor by reason of such cancellation or closing. It is further understood and agreed that should a postponement of the Festival be advisable, later Festival dates may be selected and set within a reasonable time, all at the discretion of the management of the East Texas Folk Festival, Inc. It is further understood that should a change of announced Festival dates be considered advisable in the opinion of Festival management, this change may be effected by said Festival management without altering any of the terms or conditions of this contract.

Each Participant agrees to protect, defend, indemnify and hold harmless the East Texas Folk Festival, dba General Sam Houston Folk Festival and its officers, directors, agents, or any person, organization or company associated with the Festival against loss, damages, or expense by reason of suits, claims, demands, judgments and causes of action caused by Participant or the Participant's agents, arising out of or in consequence of the performance of this contract.

Festival Management can give indications of attendance at previous events, but cannot and does not guarantee attendance or profit levels at the Festival site. Any loss sustained is to be borne by the Participant.